Oracle Recruiting Privacy Policy

1. INTRODUCTION

This Oracle Recruiting Privacy Policy (Privacy Policy) describes the privacy and security practices that Oracle Corporation, its subsidiaries and affiliates (Oracle, we or us) employ when collecting, using and handling (processing) personal information about you in connection with our online and offline recruitment activities. It also explains the choices you have in relation to these processing activities.

Personal information means all information that relates to an identified individual or to an identifiable individual. For example, your name, address, email address, educational and employment background, CV and job qualifications. Personal information is also referred to as information about you.

This Privacy Policy was last changed on December 13, 2023. However, the Privacy Policy may change over time to comply with legal requirements or to meet our changing business needs. The most up-to-date version of the Privacy Policy can be found on this website. In case there is an important change that we want to highlight to you, we will also inform you in another appropriate way (for example, via a pop-up on our website).

2. SCOPE

This Privacy Policy applies to Oracle’s processing of personal information of job applicants, potential candidates for employment, those who have participated in recruiting events and individuals who have expressed an interest in Oracle (you or your) in connection with:

• Oracle’s career portal, also referred to as Oracle Recruiting Cloud;
• Oracle’s recruiting activities more generally, conducted both offline and online via the Sites (as defined below); and
• Receiving emails that promote job events, job opportunities and other Oracle career newsletters or information and participating in surveys.

If you are a resident of the People’s Republic of China, Appendix I supplements and forms part of this Privacy Policy. For additional information about our processing activities in connection with your general use of Oracle websites and our use of cookies and similar technologies that is outside the scope of this Privacy Policy, please see our General Privacy Policy.

3. WHO IS RESPONSIBLE FOR PROCESSING YOUR PERSONAL INFORMATION?

Oracle Corporation, having its registered address at 2300 Oracle Way, Austin, TX, 78741, USA, and the local Oracle entit(y)(ies) of the countr(y)(ies) in which you applied for a job offer, are responsible for processing your personal information as described in this Privacy Policy. A list of Oracle entities is available here. Please select a region and country to view the registered address and contact details of the Oracle entity or entities located in each country.

Oracle may use data analytics and algorithms to help recruiters sort through candidate and application information. Algorithms help reduce the application or resume review time and assist in identifying candidates based on professional qualifications, skills, and experience commensurate with the relevant requisition. The algorithms analyze that data and compare it to our historical data on successful and unsuccessful candidates. Automated results are always evaluated by Oracle recruiters and are never the sole source of considering a candidate for employment.

4. WHICH CATEGORIES OF PERSONAL INFORMATION DO WE PROCESS AND FROM WHICH SOURCES?

We process personal information that you provide directly to us, such as when you register in the Oracle Recruiting Cloud, submit a job application on the Sites, sign up to receive emails, participate in surveys, in connection with a recruiting event, or when we conduct a remote or in-person interview. We may also receive personal information about you from other sources, such as from references, in connection with background or employment checks, target companies where Oracle conducts due diligence related to a potential acquisition of your employer, and from third party sources like professional headhunters or recruiting firms, data brokers or if allowed by applicable law other sources such as Sites. Sites include, without limitation, social sites or platforms you have joined, where you have created a public page or profile or otherwise given permission so that recruiters can access and use your information. They also can include vendor sites where Oracle has invited you to participate in assessments, evaluations or online interviews. Online video interviews are subject to supplemental privacy terms.

Oracle may process the following categories of personal information for our recruitment activities as further described in Section 5 of this Privacy Policy:

• Identifiers such as name, email address, and contact details
• educational background
• employment background
• job qualifications and work eligibility, including your nationality, country of residence, and visa and immigration status
• jobs in which you have expressed an interest or for which you would like to submit an application
• CV, resume or transcripts, and any supporting documentation attached to your resume such as copies of certificates and diplomas
• employment references
• compensation details, such as salary information, depending on your region
• background check information, such as a verification of your educational and professional background, and other relevant information subject to Oracle policies and applicable laws
• information about your personality, competency, ability and suitability for a position
• data from surveys conducted by Oracle or by third parties on behalf of Oracle
• publicly available information, such as social media or other online resources where your information is made publicly available
• certain types of sensitive personal information as described in Section 12 below

5. WHY AND HOW DO WE USE YOUR PERSONAL INFORMATION?

We use personal information for the following purposes:

• to communicate with you and respond to your requests or application
• for recruitment, evaluation, background screening and hiring purposes
• to enable your use of the Oracle Recruiting Cloud
• to analyze, develop and improve the Oracle Recruiting Cloud, our recruiting activities and Oracle products and services
• to maintain the security of the Oracle Recruiting Cloud and our sites, systems and networks
• to comply with applicable laws and regulations and to operate our business

These purposes are described below in further detail.

• To communicate with you and respond to your requests or application or to inform you about opportunities and events

If you get in touch with us (for example, through Oracle Recruiting Cloud, contact forms, sign up to receive email, contact with our recruiters, at events or via Sites) we process information about you to communicate with you about your application or job interests. For example, we may update you on the status of your application, inform you about new vacancies and hiring events, or invite you for recruitment activities such as a phone or in-person interview. If you sign up for promotional emails, we will inform you about job opportunities and working at Oracle.

• For recruitment, evaluation, and background screening and hiring purposes

We process information about you to connect the right candidate with the right job at Oracle and evaluate whether you are the right applicant for a position. We may therefore include information about you in our recruitment databases to manage Oracle’s candidate selection and recruiting processes. If you are selected for a position at Oracle, information about you will also be used to facilitate the hiring process. Please be aware that, prior to hiring you and in order for Oracle to be able to extend an offer to you, you may be requested to complete a background check in accordance with Oracle policies and local law. For more information about this background check and the processing of information about you in connection with a background check, please see Oracle’s Background Check Process. Depending on your region, additional details regarding our use of background check information about you may also be specified in the applicable privacy notices and/or policies of our background check service provider.

Oracle may invite you to participate in assessments to evaluate your knowledge, skills, and suitability for a position. In evaluating your suitability for the position, Oracle may access your assessment and receive results and personal information from the Sites.

• To enable your use of the Oracle Recruiting Cloud

When you choose to register with us to set up an Oracle Recruiting Cloud account, we need to process your personal information so that we can create and administer your personal account. Upon creating your account, we will send you your personal login information. This personal information enables us to administer your account (such as authenticating your access or changing your password at your request).

• To analyze, develop and improve the Oracle Recruiting Cloud, our recruiting activities and Oracle products and services

In order to analyze, develop and improve Oracle Recruiting Cloud, our recruiting activities and Oracle products and services, Oracle may process information about you, for example if you encountered any problems in using Oracle Recruiting Cloud or if it is not functioning as expected. We may also process information about you to develop and test new products or system versions, patches and updates. We may also conduct surveys to collect data and see what you think about Oracle and our recruiting activities.

• To maintain the security of the Oracle Recruiting Cloud

We may use personal information about you as necessary to maintain the security of the Oracle Recruiting Cloud, and our sites, systems and networks. For example, we may process information about you when investigating suspicious activity on our sites, systems and networks.

• To comply with applicable laws and regulations and to operate our business

In some cases, we may process information about you to comply with applicable laws and regulations, such as legally mandated reporting or other legal process requests. We may also process information about you in the performance and organization of our business and internal management, for example to conduct audits and investigations, for mergers and acquisitions, finance and accounting, archiving and insurance purposes and in the context of dispute resolution.

6. FOR EU/EEA AND OTHER RELEVANT REGIONS, WHAT IS OUR BASIS FOR PROCESSING YOUR PERSONAL INFORMATION??

For EU/EEA and other relevant regions, our basis for processing your personal information includes one or more of the following:

• We have a legitimate interest in processing your contact and related information in order to consider your candidacy for employment, to communicate with you and to respond to your requests.
• Your use of the Oracle Recruiting Cloud and the processing of information about you for recruiting purposes is based on your consent. Please note that you can always close your account and withdraw your consent, although this may affect our ability to consider you for employment at Oracle.
• Any processing of your sensitive personal information in connection with your job application is based on your explicit consent. Please note that you can always close your account and withdraw your consent, although this may affect our ability to consider you for employment at Oracle.
• The processing of information about you as part of our offline and online recruitment activities outside the Oracle Recruitment Cloud is based on our legitimate interest in finding the best person for a specific job.
• In case you were not selected for the position but we would like to contact you about future job opportunities that may be of interest to you, we may process the relevant contact and related information provided by you as part of your initial application, based on our legitimate interest to find the best possible candidate for the position.
• Our processing of information about you when you sign up to receive emails or to participate in a survey is based on your consent and we may process this information to keep you informed about our recruiting activities, and to gather feedback about our process and your hiring experience. You can opt-out of receiving these emails or participating in surveys at any time.
• Our processing of information about you for security purposes is based on our legitimate interest in protecting Oracle systems and networks.
• Our processing of information about you for legal and regulatory purposes is based on a legal obligation or on Oracle’s legitimate interest in complying with applicable laws and regulations.
• Our processing of information about you for business operations purposes is based on our legitimate interest in operating our business in an efficient and appropriate manner.
• Our processing of personal information also will be as necessary to enter into a contract with you for employment purposes.

7. FOR HOW LONG DO WE RETAIN PERSONAL INFORMATION?

Oracle maintains your personal information for the following retention periods:

• If you, or a recruiter on your behalf, create an account in the Oracle Recruiting Cloud, your account information will be retained for as long as your account is actively maintained. Your account will be deemed inactive and your account information will be deleted after five (5) years of inactivity.
• Oracle will retain your personal information related to your application for a position (such as your curriculum vitae/resume or the position to which you applied, assessment results) for up to five (5) years from the date you applied.
• If you sign up to receive promotional emails, Oracle will maintain this information for a period of five (5) years or until you opt out. If you opt out Oracle will retain your opt out preference for twenty (20) years (or as long as necessary to comply with applicable law).

To the extent permitted or required by law, or as requested by you, Oracle may delete your personal information at any time. As a result, you should retain your own copy of any information you submit to us. In some cases, in order to comply with applicable law or a legal obligation, Oracle may deny your request to delete personal information and may retain your personal information for longer than the stated retention timeframe.

8. WHEN AND HOW CAN WE DISCLOSE YOUR PERSONAL INFORMATION?

Disclosure within Oracle

As a global organization information about you may be shared throughout Oracle’s worldwide organization. A list of Oracle entities with which information about you can be shared is available here. Please select a region and country to view the registered address and contact details of the Oracle entity or entities located in each country. See also Section 9 of this Privacy Policy.

Oracle employees are authorized to access personal information only to the extent necessary to serve the applicable purpose(s) and to perform their jobs and are bound by appropriate confidentiality agreements.

Disclosure with third parties

Where necessary and in accordance with applicable law, we disclose personal information with third parties as described below.

• Service providers (for example, website management, information technology and related infrastructure provision, background or employment check service providers, auditing, and other similar services) in order for those service providers to perform business functions on behalf of Oracle.
• Relevant third parties in the event of a reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).
• As required by law, such as to comply with a subpoena or other legal process, when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to government requests, including public and government authorities outside your country of residence, for national security and/or law enforcement purposes.

When third parties are provided access to your personal information, we require them to abide by contractual, technical and organizational measures designed to ensure that your personal information is processed only to the extent that such processing is necessary, consistent with this Privacy Policy, and in accordance with applicable law. Note that some of these third parties, such as our background check service providers may also maintain additional privacy policies and notices.

9. HOW IS PERSONAL INFORMATION HANDLED GLOBALLY?

Oracle is a global corporation with operations in over 80 countries and personal information is transferred, accessed, and stored globally including in countries or regions outside of the one in which you reside. If your personal information is transferred to an Oracle recipient or third party in a country that does not provide an adequate level of protection for personal information Oracle will take measures designed to ensure that your personal information is adequately protected and where required, transferred subject to appropriate transfer mechanisms such as EU Standard Contractual Clauses or similar legally recognized standard contractual clauses.

10. HOW IS YOUR PERSONAL INFORMATION SECURED?

Oracle has implemented appropriate technical, physical, and organizational measures designed to protect your personal information against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorized disclosure or access as well as all other forms of unlawful processing (including, but not limited to, unnecessary collection) or further processing.

11. WHAT ARE YOUR PRIVACY RIGHTS?

Depending on your country (or state) of residence, in accordance with applicable law, you may have certain rights in relation to our use of information about you, such as the right to request access, correct and update, erase or delete, and obtain a copy of your personal information. For California residents see Section 14.

• Withdraw consent - You may request to withdraw the consent you have previously provided for the processing of your personal information.
• Delete personal information - You can erase or delete all or some of your personal information in the Oracle Recruiting Cloud.
• Change or correct personal information - You can edit some of your personal information in the Oracle Recruiting Cloud.
• Object to, or limit or restrict use of personal information - You can ask us to stop using all or some of your personal information.
• Right to access and/or receive a copy of your personal information - You can also obtain a copy of some of your personal information in machine-readable form in the Oracle Recruiting Cloud.

You can exercise these choices in accordance with applicable laws as specified on our Privacy Choices page, or by filling out our inquiry form.

12. DOES ORACLE COLLECT SENSITIVE PERSONAL INFORMATION?

Oracle not only respects but celebrates Diversity and Inclusion in our workforce. Oracle maintains an equal opportunity program in some countries in accordance with applicable law. As part of Oracle’s efforts to create and foster a diverse and inclusive workforce and/or to monitor equal opportunity, Oracle may request and process sensitive personal information related to gender, identity, religious or political affiliation, sexual orientation, age, language, abilities/disabilities, veteran status, race, ethnicity, other defining characteristics or as defined in applicable law. You may also voluntarily disclose such sensitive personal information with Oracle during the recruiting process. If not expressly required by the job advert for certain positions, Oracle does not otherwise require applicants or candidates to disclose this information in connection with a job application or as part of our recruiting activities. However, if you elect to share such information with Oracle, it will not be Sold or Shared (as the terms Sold and Share are defined in the CCPA), or used in the hiring or selection process or to determine eligibility for any role. We process this information with your consent or for our legitimate interest in maintaining a diverse and inclusive workforce.

To the extent permitted by applicable law, information related to your COVID-19 vaccination status or any medical or religious accommodation request, infection status or test results may be disclosed to Oracle and may be subject to additional privacy notices (where required). Further, if you have a disability and would like Oracle to consider any accommodation, you may disclose or provide that information during the recruiting process.

13. WHAT ARE YOUR RESPONSIBILITIES?

You are responsible for the personal information that you provide or make available to Oracle, and must ensure it is truthful, accurate, and up-to-date in all respects. You must ensure that the information provided does not contain material that is obscene, defamatory, or infringes on any rights of any third party; does not contain malicious code; and is not otherwise legally actionable. Further, if you provide any personal information concerning any other person, such as individuals you provide as references, you are responsible for providing any notices and obtaining any consents necessary for Oracle to collect and use that information as described in this Privacy Policy. If you provide misleading, inaccurate, or incomplete information or create multiple or redundant accounts in Oracle Recruiting Cloud, Oracle may determine you are ineligible for employment and/or ban you from using Oracle Recruiting Cloud. You understand that this Privacy Policy does not form part of any employment contract you may be offered in connection with your employment at Oracle.

14. IF YOU ARE A CALIFORNIA RESIDENT, WHAT ARE YOUR RIGHTS UNDER THE CALIFORNIA CONSUMER PRIVACY ACT AS AMENDED (CCPA)?

You may request that Oracle:

1. Disclose the following information covering the twelve (12) months preceding your request:

a. the categories and specific pieces of personal information we collected about you
b. the categories of personal information we sold or shared
c. the categories of sources from which we collected such personal information
d. the business or commercial purpose for collecting or selling personal information about you and
e. the categories of third parties to whom we sold or otherwise disclosed personal information about you.

2. Correct inaccurate information we may have about you, unless retained solely for legal and compliance purposes and as otherwise set out in the CCPA

3. Delete personal information we collected from you, unless retained solely for legal and compliance purposes and as otherwise as set out in the CCPA.

The categories of personal information we collect about you are included in this Privacy Policy in Section 4 and the business purposes are set out in Section 5. Oracle’s retention periods are set out in Section 7. We do not process the sensitive personal information set out in Section 12 to infer characteristics about you. For purposes of the CCPA only, personal information does not include publicly available information that is lawfully made available from government records that you have otherwise made available to the public and any other information specifically excluded from the CCPA’s scope.

In addition, we will not discriminate against you, including any retaliation against you, for exercising your rights under the CCPA. If you submit a request, please be specific as to what right you are asserting (e.g., access, correction, etc.) and which specific pieces of personal information are in scope of your request. In some cases, in order to comply with applicable law or a legal obligation, Oracle may deny your request or may seek more information from you in order to respond to your request. We do not sell or share Personal information or Sensitive Personal information as the terms ‘sell’ and ‘share’ are defined in the CCPA.

If you are a California resident, you may obtain information about exercising your rights, as described above, by contacting us at 1-800-633-0748. You may submit a request by completing our inquiry form.

15. DATA PROTECTION OFFICER—YOUR QUESTIONS AND COMMENTS

Oracle has appointed a Data Protection Officer. If you believe Oracle has used information about you in a way that is not consistent with this Privacy Policy or if you have questions or comments related to our privacy practices, please contact the Data Protection Officer by filling out an inquiry form.

Written inquiries to the Global Data Protection Officer may be addressed to:

Oracle Corporation
Global Data Protection Officer
Willis Tower
233 South Wacker Drive
45th Floor
Chicago, IL 60606
U.S.A.

For personal information collected about you in the EU/EEA or other relevant regions, the EU Data Protection Officer can be contacted by filling out a inquiry form and select “inquiry form and select “Other Privacy Inquiry – Contact our DPO” in the dropdown menu. Written inquiries may be addressed to:

Robert Niedermeier
Hauptstraße 4
D-85579 Neubiberg / München
Germany

For personal information collected INSIDE Brazil, written inquiries to the Brazilian Data Protection Officer may be addressed to:

Alexandre Sarte
Rua Dr. Jose Aureo Bustamante, 455
Vila São Francisco
São Paulo, BR

16. FILING A COMPLAINT

If you have any complaints regarding our compliance with this Privacy Policy, please contact us. We will investigate and attempt to resolve any complaints and disputes regarding our privacy practices. You also have the right to file a complaint with a competent data protection authority if you are a resident of a European Union member state.

17. ORACLE CORPORATE HEADQUARTERS

Oracle’s corporate headquarters are located at:

2300 Oracle Way
Austin, TX 78741
USA

Tel: +1.737.867.1000

18. SUPPLEMENTAL RECRUITING PRIVACY POLICY TERMS

In addition to the terms you accepted when you applied on Oracle Recruiting Cloud you hereby agree to these supplemental terms and use of your personal information as set out in these Supplemental Recruiting Privacy Policy Terms (Supplemental Privacy Policy). Notwithstanding anything to the contrary contained in the Oracle Recruiting Privacy Policy (Privacy Policy), when you use a third party site or Oracle provided technology (such as Zoom) to participate in an online video interview, you consent and agree to the use of your personal information as set out in this Supplemental Privacy Policy; such third party sites or Zoom may maintain their own terms of use and privacy policies for your use of those platforms, for which Oracle disclaims any responsibility. Capitalized terms used but not defined herein have the meaning given to them in the Privacy Policy.

Personal information captured in a video recording may include personal information such as your voice and image. Information learned about you through online interviews and evaluations used in connection therewith can include information about your personality, behavior, and suitability for a particular position. Sensitive personal information may be revealed in a video interview such as racial or ethnic origin, religion or philosophical beliefs, sexual orientation, membership in a trade union, political affiliation, physical or mental health or condition, commission or alleged commission of an offense or related proceedings or job evaluations or educational records. Oracle does not require and asks that you do not provide such information as part of these interviews. If you do not consent to your personal information being recorded or used as set out in this Supplemental Privacy Policy, do not apply through this process. If you would like Oracle to consider any accommodation, please contact Oracle at br-recruiting_br@oracle.com and Oracle may offer an accommodation, such as a phone interview, in accordance with the Privacy Policy.

Oracle will store a copy of the interview in accordance with its retention policies but will not retain the video for longer than is necessary to evaluate a candidate or as is otherwise permissible by applicable law. You understand that Oracle will not advance all candidates nor will submission of an interview guarantee a job offer. Oracle reserves the right to make an offer or deny an interview, in its sole discretion, to candidates who submit an interview through this process, or who elect an accommodation to interview through phone or in some cases, in person with an Oracle recruiter. Any candidate, who Oracle determines in its sole discretion, has tampered with a video, shares unlawful or prohibited Content or violates Oracle’s Terms of Use, understands that all Content may be used as set out in the Terms of Use, including, to provide Content to law enforcement.

Previous version: 12/21/22 | 05/05/22 | 01/19/21 | 01/04/21 | 12/24/19