From the course: Managing Data with Microsoft 365

The value of Forms

From the course: Managing Data with Microsoft 365

The value of Forms

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- [Narrator] You may not realize it, but forms are used all the time in your daily life. Everything from casting your vote to filling out a feedback survey from your favorite coffee brand, forms are used to gather all kinds of data. In this lesson, I'll show you how to use Microsoft Forms to make surveys, quizzes, and sign up forms to reveal any data you're looking for. In the top left corner of office.com., I'll select the app launcher and open forms to get started. Surveys gather data from clients and can inform you of opportunities to improve. For example, I use a survey every semester to gauge my effectiveness as a lecturer. Another great way businesses can use forms is to collect information. This is a t-shirt signup form. Not only do you get information on a client's t-shirt size, but you also get their contact information. You can also use forms for event registration. Having a single list of all the people who are attending an event electronically is the best way to stay organized. By creating a survey for all your company's event registrations, you'll always be able to track down necessary information like number of RSVPs and anything else you need to create a seamless event. While forms and surveys allow you to gather data, you can also use quizzes to assess the knowledge of your clients and coworkers. Quizzes can be fun. I've used this animal quiz icebreaker to engage with my team at the start of a meeting. You can easily assess quiz results with the Microsoft Forms response tab. Let's take a look at this animal quiz. I can easily scroll through the results to see which questions were the most difficult and which were the easiest. This is indicated on my screen by looking for the questions that have the least number correct or those that have the most number correct. I can also see the results graphically for a quick glimpse into how everyone is doing with the material. You can also download the data in Excel or import the data into your favorite reporting tool to do further analysis. Microsoft Forms provide several opportunities for you to gather information and assess data. This week create a fun quiz for your coworkers, clients, or students. Getting data directly from your audience can only serve to improve your work.

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