You're coordinating AV teams and event staff. How can you ensure their collaboration is seamless?

A equipe de AV e a equipe de evento devem estar cientes de cada item do roteiro, previamente repassados pela produção, devem ser executados dentro da meta estipulada. Com propósitos claros o evento deverá ter uma sequência lógica na tarefa.

At Magnet Group, we encourage skills versatility among team members in our daily operations. Hence, aligning the AV Team and Event Staff on a single track during event execution does not pose a problem. In fact, the task at hand is made easier and more manageable as the working members understand each other better to deliver the best outcome.

Open lines of communication are the lynch-pin of coordination between the AV Team and the Event Staff. Prior to the show, get the leadership of both teams together and establish a single point of contact so that communication flows smoothly without multiple layers of intersection. This will ease troubleshooting in the event of issues and help streamline the entire event process.

It's crucial to have role clarity from the start of the project. This allows the team to focus on their responsibilities and deliver on their objectives. From experience from managing large-scale events, building in the roles within your Master Schedule early and then sharing this within your event & AV briefings is key. It is also important to have an escalation process within each division as this will ensure seamless communication should a challenge arise. Having role clarity gives accountability, and focus to ensures a professional and slick process enabling you to deliver a successful event.

Ensuring seamless collaboration between AV teams and event staff requires early integration and communication between both groups. Establish clear roles, schedules, and expectations well in advance. Regular joint meetings to discuss potential issues and on-site walkthroughs before the event ensure alignment. Using shared tools for project management and maintaining open lines of communication throughout the event will ensure that both teams work together smoothly.