You need sign language interpreters for your event. How can you collaborate with vendors to make it happen?

1 Vendor Search

When looking for sign language interpreting services, it's imperative to start with a thorough vendor search. Seek out companies or freelancers with a strong reputation for working at events similar to yours. You want to ensure that they have the experience necessary to handle the unique challenges that come with your specific event type. Moreover, it's essential to check for proper credentials and certifications, such as those from the Registry of Interpreters for the Deaf (RID), to guarantee the quality and professionalism of the interpreters.

2 Quote Requests

Once you've identified potential vendors, proceed to request quotes. Be clear about the specifics of your event—the duration, the expected number of attendees requiring interpretation, and any particular content or jargon that might be used. This will help vendors provide an accurate quote and ensure they can tailor their services to meet the needs of your event. Remember, the cheapest option may not always be the best; consider the interpreters' expertise and experience as well.

3 Contract Details

After selecting your vendor, it's time to iron out contract details. This includes finalizing the number of interpreters needed, their hours of service, and any additional requirements such as pre-event briefings or materials they might need to prepare. Make sure that the contract clearly outlines all responsibilities, including cancellation policies and what is expected in terms of performance. A detailed contract will help avoid any misunderstandings and ensure a smooth collaboration.

4 Pre-Event Prep

Effective pre-event preparation with your sign language interpreters is crucial. Provide them with all necessary materials, such as speeches, presentations, and event schedules, well in advance. This allows interpreters to familiarize themselves with the content and flow of the event, ensuring a higher quality of interpretation. Schedule a meeting to discuss any specific signs that might need to be developed for specialized terminology or to go over any logistical details of their placement and role during the event.

5 Day-of Logistics

On the day of the event, ensure that your interpreters are well accommodated. This means having a designated area for them to work from that offers a clear view of the stage and audience, as well as any screens or presentations being used. Sound quality is also important; interpreters should be able to hear clearly to accurately translate speech to sign language. Make sure they have breaks scheduled, especially if your event runs for several hours, as interpreting is a demanding task that requires concentration and can lead to fatigue.