International Conferences Manager/Coordinator
$2-8 USD / hour
About the Conference Series:
Our ongoing conference, SIP2025, provides a platform for researchers and professionals to collaborate and share insights. For more details, visit www.sip2025.org. Upcoming conferences will be held in the USA, Canada, Germany, and UAE in 2025, following a similar structure and focus.
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About the Organizer:
The Research and Education Promotion Association (REPA) is an officially registered LLC in California, USA, with its principal office at 1401 21st St, Sacramento, CA 95811, USA. REPA focuses on fostering academic creativity and innovation. For more information, visit repaus.org.
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Job Title: International Conferences Manager/Coordinator
Announced Date: January 24, 2025
Vacancy No: 250124/HR/CM/01G
Number of Vacancies: 1
Gender: Any
Functional Area: Conference Management
Nationality: Any
Salary Range: 3-4 USD/hour
Years of Experience: 1+ (preferred)
Contract Duration: 3-months + Extension
Probation Period: N/A
Languages: English (mandatory), Additional languages preferred
Work Hours: Flexible (8-15 hours per week), based on conferences' needs
Version: v01 – January 24, 2025
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Job Duties:
• Answer phone calls (preferred availability for Asia and Africa time zones).
• Respond to and follow up on voicemail messages.
• Act as the primary conference coordinator, with their name appearing in all official communications (email signatures, invoices, receipts, invitation letters, etc.).
• Manage social media accounts, including LinkedIn and Facebook.
• Create promotional and marketing materials (e.g., promotional images, conference message video recordings).
• Attend bi-weekly orientation and reporting meetings to share knowledge and improve performance.
• Moderate the online conference events on conference day.
• Coordinate with conference stakeholders.
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Time Commitment: The given timeline is an estimation based on our previous conferences. For answering calls, we typically receive about 2 to 8 calls per week. The work is completely online with flexible timing.
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Duration: 1 February - 30 April 2025 (extendable)
Application Deadline: 28 January 2025 (Application will be closed upon the position being filled.)
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Requirements:
• Ensure the privacy and data protection of conference information, aligning with academic ethics codes.
• Fluent in English (mandatory).
• Short biography including the LinkedIn link (mandatory).
• Sample English-speaking recording (optional).
• Include the position in their LinkedIn job profile for verification and to establish their association with the organizing organization (REPA) and the conference audience (mandatory).
• Identity verification (post-selection) for contract creation.
• Official photo (post-selection) to be provided in JPEG, PNG, Vector, or Illustrator format.
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Scoring for Evaluation:
• Low hourly expected charge: 50%
• Fluency in English: 25%
• Motivation and dedication (100 words or less): 10%
• Relevant experience: 10%
• Other relevant skills: 5%
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Benefits:
• Hourly payment via the Upwork platform.
• The name will be acknowledged in the conference proceedings books and other promotional materials.
• Will receive a certificate and other required documents for future similar activities.
• Recognition in all conference materials.
• Opportunity to network with international academics and professionals.
• Gain experience in high-profile conference management.
• Flexible work schedule.
• Access to exclusive training and professional development sessions.
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Additional Notes:
Answering all inquiries may not be possible; please accept our apologies in advance.
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How to Apply:
Interested candidates should submit their applications via the provided submission form link, including their biography, hourly rate, and relevant experience. Shortlisted candidates will be contacted for further interviews and verification.
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Application Link: [login to view URL]
Project ID: #39029883
