Google Sheets Consolidation for Property Managementfir

Developer Specifications: Unified Google Sheets for Property Management Context The current system uses separate Google Sheets files to track operations for each property, including operator work hours, linen and material consumption, and other metrics. This setup is cumbersome and prone to errors, especially when generating aggregated data. Furthermore, properties differ in their material consumption rates and operator costs. To streamline management and enhance accuracy, the system needs to consolidate all data into a single Google Sheets file while maintaining flexibility for property-specific configurations. Goals Unify all property data in a single Google Sheets file. Automate calculations for operator hours, consumption, and costs while considering property-specific differences. Provide a user-friendly interface to configure and manage varying consumption rates and costs for each property. 1. File Unification Objective: Consolidate data for all properties into a single file to simplify management. Structure: Columns: Property Identifier: Name or code of the property. Operator Name: Name of the operator responsible for the work. Date: Date of activity. Work Hours: Number of hours worked by the operator. Consumption Data: Linen and material usage (e.g., towels, sheets, bath mats). Other Metrics: Number of adults, children, or other relevant property-specific data. Property Type: A column (e.g., Column H) to specify the property type. Sheets: Either: A separate sheet per month, or A filtering system for viewing data by property, month, and year. 2. Customizable Consumption and Costs Property-Specific Consumption: Each property can have different consumption rates for items like towels, sheets, and bath mats. The consumption rates should be adjustable based on the property type specified in Column H. Example: Property type "Boutique Apartment" uses fewer towels than "Villa Grande." Based on the property type in Column H, cells (e.g., N3) will adjust automatically using predefined consumption rules. Property-Specific Operator Costs: Each property may have different hourly rates for operators. A configuration table should define operator costs per property. The system must calculate operator compensation based on: Hours worked. Property-specific hourly rates. Example: An operator working in "Boutique Apartment" earns €15/hour, while the same operator earns €17/hour in "Villa Grande." 3. Automated Calculations Required Calculations: Operator Hours: Total hours worked per operator by property and month. Linen and Material Usage: Total consumption for each property. Operator Compensation: Monthly compensation per operator, calculated using property-specific hourly rates. Implementation: Hidden sheets or sections for automated calculations. Use formulas such as: =SUMIFS to calculate hours worked per operator and property. =SUMIF to sum linen and material usage per property. =VLOOKUP or similar functions to retrieve property-specific consumption rates and hourly costs. 4. Ease of Use User Interface: Add filters for: Property. Month and year. Operator or material type. Use dropdown menus for: Property types. Operator names. Material items. Configuration Tables: A dedicated section for managing: Property-specific consumption rates for materials. Property-specific hourly rates for operators. Guidance: Include instructions in the file to help users understand how to: Input data. Configure consumption rates and hourly costs.