Senior Executive Assistant and Operations Specialist - $4-15/hr
$4-15 USD/oră
Închis
Data postării: 5 luni în urmă
$4-15 USD/oră
The candidate who fills this position must be fluent in English, and must have a minimum of 2 years in a dedicated Executive Assistant role.
We seek a dynamic, highly organized, and proactive Executive Assistant to support our CEO, who leads three companies: a promotional products agency, a financial services firm, and a cutting-edge software company. This role is integral to the smooth operation of all three businesses and the CEO’s personal projects. The ideal candidate will possess exceptional attention to detail, superior organizational skills, and the ability to manage multiple tasks efficiently.
The Outcome You Own:
As the Executive Assistant to the CEO, you will play a pivotal role in supporting him and ensuring the smooth execution of various projects, goals, and objectives. You will be the key person responsible for assisting with production tasks, managing communications, and coordinating with clients and vendors.
Key Responsibilities:
- Comprehensive Support: Provide high-level administrative support to the CEO, including managing schedules, coordinating meetings, and handling correspondence.
- Multitasking Across Companies: Efficiently juggle tasks related to the promotional products company, financial services firm, and software company, ensuring seamless integration and execution of responsibilities.
- Project Management: Assist in the planning, coordination, and execution of various projects across the three companies and personal initiatives, ensuring deadlines are met and objectives are achieved.
- Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
- Travel Coordination: Arrange and manage travel itineraries, accommodations, and logistics for business trips and personal travel.
- Event Planning: Organize and coordinate events, meetings, and retreats, ensuring all details are meticulously planned and executed.
- Personal Assistance: Provide personal assistance to the CEO, including handling personal errands, managing household schedules, and coordinating personal appointments.
Your Assets:
- You have an absolute minimum of 2 years as a dedicated executive assistant. No substitutions for this requirement will be accepted.
- Tenacity and Strong Work Ethic: You are a 150%er, not just a 100%er.
- Self-Starter: Excellent decision-making skills with little information or hand-holding.
- Time Management: Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
- Organizational Skills: Well-developed organizational skills with great attention to detail.
- Problem-Solving: Excellent problem-solving skills and the ability to manage self-directed projects.
- Curiosity and Proactivity: A curious mind, proactive approach, and a thirst for constant learning and growth.
- Communication Skills: Excellent verbal and written communication skills. Must be completely fluent in English.
- Technical Savvy: Computer savvy and willing to learn new skills.
- Independence: Able to work independently.
Bonus Points:
- Inspiration: A burning desire to do great things and change the world.
- Thoughtfulness: A healthy sense of self and awareness of your impact on the world.
- Skillfulness: Dedication to your work, embracing risk and failure as part of growth.
Your tech:
- Fast-speed internet connection (10MBS+)
- Backup internet connection: Wifi stick or portable internet kit
- Backup access to local cafe, hotel, or friend location when the internet is not working
- Electricity backup.
- A computer with anti-virus software, webcam, and noise-canceling headset
- Processor: Intel: i5 or better (8th generation or newer)
- Memory: 8 GB (16 GB recommended for multitasking and smoother performance)
- Storage: 256 GB SSD (Solid State Drive) for faster boot times and application loading (512 GB recommended)
- Operating System: Windows 10/11 (64-bit) or macOS Monterey (or later)
- A smartphone for emergencies to communicate through WhatsApp.
What's in it for you:
- Paid time off and holiday benefits
- Access to our company-wide training bank and cross-training
- Work from home
- Weekly 1 on 1 mentorship
- Weekly group coaching
- Continuous learning, growth opportunities, and offering flexibility.
With my extensive background in administrative support, email handling, and project management, I am well-equipped to fulfill the role of Senior Executive Assistant and Operations Specialist for your esteemed companies. Having catered to similar high-pressure fast-paced environments throughout my 10-year career, I have garnered diverse skill sets that radiate efficiency and organization. These attributes have been instrumental in surpassing customer satisfaction benchmarks while maintaining operational efficiency for the organizations I've worked with.
Lastly, my communication skills are top-notch—both written and verbal—which are vital skills given the key role of acting as the primary liaison between the CEO and stakeholders. Punctuality is also among my strengths; deadlines will always be met when coordinating projects across company lines. Above all, I'am enthusiastic about making a difference—the driving force behind my work ethic— in line with your aim to do great things and change the world. It would be an honour to bring this passion and my skill sets to your team!
Hello Zee A.,
I am a top rated freelancer and will offer you the Best Discount. You can pay me a reasonable price + Good Review only.
I want to review your Senior Executive Assistant and Operations Specialist - $4-15/hr plans/sketches,/ideas and work with you. I know you have many proposals to look through, to make this quick. Please get in touch with me to discuss this project in more detail.
My first priority is that my client will be satisfied with my work. I am an expert in these softwares, ✔ ArchiCAD ✔ Autodesk Revit ✔ Autodesk AutoCAD ✔. Autodesk 3ds max ✔ Sketch Up✔ Autodesk Navisworks Manage✔ Estimation ✔ HAPE ✔ ETAP✔ Tekla
If you assign me your task, I will carry out your project with the best quality.
Please come over chat and discuss your requirement in a detailed way.
Thanks
Fayyaz and Team
I have read the project's details and willing to serve you as a Virtual Assistant. I am an experienced Freelancer and have provided my services to lots of my satisfied clients. The tasks I performed while working as a Virtual Assistant included web research, data entry, data conversion, transcription, copy typing, customer service, online stores management, etc. You can check my portfolio for the similar projects I have done as well. Feel free to contact to discuss further on the project.
Hello,
Resumed freelancing here post COVID but have been freelancing for more than a decade mostly as a VA. I have handled an array of tasks during this time including but not limited to Customer Service - (Voice - Lev 1 Tech Support, Non-Tech Support & Non-Voice - Email, Chat), Order Taking, Appointment Scheduling and Back Office Operations like processing refunds, Remote Management, Basic Social Media Management & Book Keeping, Reporting, Invoicing, Email & Calendar Management, Admin & Adhoc Tasks, etc.
I have experience in similar roles and can start immediately. I have worked closely with Executives and would love to work with you. I have power & internet backup for my office. I am sincere, dedicated and strive to establish a long-term relationship with my clients. Looking forward to working with you.
Best Regards
Good day,
I am interested in your project. A detailed resume, highlighting my experience matching your requirements can be submitted at your request.
Thank you in advance for your consideration.
Nat
My name is Fernanda Sepúlveda, and I am a Mexican Chemical Engineer with a deep passion for planning, organizing, and project development. To further cultivate these interests, I pursued an MBA with a focus on Innovation and Entrepreneurship.
I have five years of experience as a Project Manager and nearly three years as a VA and PM for an American entrepreneur overseeing a cleaning company and a startup. My expertise includes managing multiple calendars, from personal schedules to the day-to-day operations of various companies. I excel in compartmentalizing projects, ensuring that each one progresses smoothly and efficiently. I understand that plans are subject to change. I am experienced in identifying risks, managing resources, and adapting strategies to meet deadlines and adhere to budgets effectively.
I’m an independent and proactive individual, adept at coordinating my schedule with minimal supervision. However, I also value team integration and am always ready to contribute new ideas, optimize project approaches, and ensure that deadlines are met. Having worked remotely for the past three years, I am well-versed in utilizing various management tools such as MS Project, Planner and Hubstaff, among others.
I am enthusiastic about the opportunity to contribute to your team and would be delighted to provide my CV for your review.
Thank you for considering my application.
Hi
I am excited to apply for the Executive Assistant role supporting your CEO. With over 2 years of experience as a dedicated Executive Assistant, I am confident in my ability to provide high-level administrative support and ensure seamless execution of projects across the three companies.
My assets include:
- Tenacity and strong work ethic
- Excellent decision-making and problem-solving skills
- Superior organizational and time management skills
- Fluency in English
- Technical savvy and willingness to learn new skills
- Ability to work independently
I possess a curious and proactive approach, with a thirst for constant learning and growth. I am a self-starter with excellent communication skills and a strong attention to detail.
My tech setup meets the requirements, including a fast-speed internet connection, backup access, and a computer with the necessary specifications.
I am drawn to this role because of the opportunity to support a dynamic CEO and contribute to the smooth operation of three innovative companies. I am excited about the prospect of continuous learning, growth opportunities, and flexibility.
Thank you for considering my application. I look forward to discussing my qualifications further.
Sincerely,
Sohail
Hi there!
Do you want me to work for you as an Executive Assistant?
I have over 2 years of experience in this role, providing high-level support to executives, managing multiple tasks, and ensuring smooth operations.
I’m organized, proactive, and fluent in English, ready to help your CEO succeed.
Thanks
Hello,
As a highly experienced Executive Virtual Assistant who is well-versed and seasoned in the administrative department I am readily available to work. Being fluent in English and proficient in Microsoft Office I pride myself on providing exceptional customer service with a flexible schedule. I am available 24/7 and committed to going the extra mile to complete tasks accurately and courteously.
Why choose me?
• Creative
• Bubbly
• Efficient
• Accurate
• Extra-fast delivery
• Quality assured
• Time-saving
• Low rates
• Complete data security
• On-time delivery
I am confident that my skills and dedication will be a valuable asset to your team. I am eager to discuss how I can contribute to your project and help you achieve your goals.
Please send me a message so we can further discuss your needs.
Looking forward to collaborating with you!
Best regards,
Lorré Ashleigh
Greetings,
I have been a professional Executive/Administrative/Virtual/Personal Assistant, Project Management Expert, and Customer Sales/Service Assistant for over 10 years.
I am fluent in English/Arabic speaking, listening, and writing with perfect grammar and structure. I also type perfectly in French and Spanish.
A quick learner with great enthusiasm to learn any needed thing in a very short time. A fast typist (70 words/min) with high attention to detail and 100% accuracy.
I am a very organized, hard-working, reliable, and honest individual with great energy to provide good results. With high communication skills and a very positive attitude to provide a good working environment. A very sharp person who always meets his deadlines and always delivers on time. A cooperative team player with many creative ideas to do the work more professionally and easily.
I am an expert at the mentioned skills (Email Handling, Administrative Support, Project Management and Event Planning)
I could dedicate 12 hours/daily and my time is very flexible to do the job at the needed time. I also work on weekends.
I believe communication is the key to successful work and I hope we can communicate through messages to discuss more about the job.
Thank you for your time and consideration.
With regards,
Mohamed Fawzy
Hi there,
Trust that this finds you well. I am a competent writer with over 10 years of experience in similar or related work and I am interested in working with you on this project. Be assured of accuracy in executing this task.
I am in great anticipation of your consideration.
Thank you.
Best regards,
George
Hey,
I am well-equipped to take on the role of Executive Assistant to your CEO, bringing over 2 years of dedicated experience in high-level administrative support. I am fluent in English and possess the organizational skills, attention to detail, and proactive approach required to manage the diverse responsibilities across the three companies. From comprehensive support to project management and communication liaison, I can efficiently handle the multitasking demands of this role while maintaining professionalism and confidentiality.
My strong work ethic, problem-solving abilities, and independence make me an ideal candidate for ensuring the CEO’s objectives are achieved seamlessly. I’m excited about the opportunity to contribute to your CEO's success and the smooth operation of all business endeavors.
Kind regards,
Muhammad Hassan
I am an experienced and dedicated Senior Executive Assistant with over 2 years of proven excellence in providing high-level administrative support. I possess exceptional organizational skills and have the ability to efficiently manage multiple tasks. With a burning desire for continuous learning and growth, I am ready to play a pivotal role in supporting and ensuring the smooth execution of various projects and objectives for your CEO across multiple companies.
Hello, my name is Jethro. I’m a VA and my job is to help business owners and coaches who value their time so much with their day-to-day tasks and ensure that I improve their business and personal life by providing high level of customer support and administrative/ virtual assistance. I have my solid background and experience working as a Virtual Assistant and have performed various tasks from data entry, web research, inbound & outbound calls, customer service management, managing payments and invoicing, order processing (Zendesk & Shopify) for online stores, airlines and hotel bookings, email management, file management, social media and content management, recruitment, appointment/ calendar management and other ad hoc duties as directed that can be done online. If you need my help or if you got questions, please feel free to connect. Thank you!
Nice to meet you zeeG1, My name is Anthony Muñoz, I express my interest in working on your project after carefully reading the requirements and concluding that they match my area of knowledge and skills.
I am currently the lead engineer for the IT agency DSPro and I have more than 10 years of experience in the field. I have successfully completed a large number of similar jobs and I consider your project to be a challenge in which I would like to work and be able to make it a reality.
Please feel free to contact me, it will be my pleasure to help you. I greatly appreciate the time provided and I remain attentive to any questions or concerns.
Greetings
Hi there,
As an experienced Project Manager and Operations Specialist, I believe I am the perfect candidate for this role. My background in Executive Assistance, Social Media Management and Administration makes me highly adept at juggling multiple tasks in a deadline-driven environment - just what this position necessitates. I've developed robust organizational skills to ensure seamless project coordination among your three diverse companies. My commitment to quality and strong work-ethic will guarantee that your deadlines are not only met but exceeded.
Another key strength I bring to the table is my ability to communicate effectively with different stakeholders. Throughout my career, I've acted as a primary point of contact between company leadership and internal/external parties, ensuring smooth and discreet communication. Moreover, my experience as a Telegram Community Manager attests to my communication prowess, which is vital for maintaining professional relationships.
Combine these elements with my sheer determination, problem-solving skills, adaptability and you're looking at a top-tier candidate who can truly transform your productivity. Thus, given my successful track record in similar roles, choosing me for this project promises nothing but enhanced efficiency and outstanding results!
Best regards,
Sohel
I was thrilled to see your post as I believe that I am perfect on this job. I’ve been on the same field working as an Executive Secretary for more than 5 years.
I am a highly organized and proactive Executive Assistant with over 2 years of experience, fluent in English. My skills include efficient multitasking across multiple companies, superior project management, and excellent communication. I excel in managing schedules, coordinating travel, and planning events. With a strong work ethic, problem-solving ability, and a tech-savvy approach, I am ready to support your CEO across diverse business ventures and personal projects, ensuring seamless operations and growth.
Hi, Thank you for providing detailed information about the Executive Assistant role. I am excited about the opportunity and believe my background aligns well with the requirements. I have over 3 years of experience as an Executive Assistant, during which I have honed my skills in managing schedules, coordinating projects, and communicating effectively with stakeholders. My fluency in English, strong organizational skills, and proactive approach make me confident in my ability to support your CEO and the three companies successfully.
I am adept at multitasking across various responsibilities, from high-level administrative tasks to project management and personal assistance. My technical setup meets the specified requirements, ensuring smooth operation and communication. I am enthusiastic about contributing to your team's success and eager to discuss how I can support your CEO’s goals and objectives.
Looking forward to the opportunity to discuss further.
Best regards,
Usman
