Executive Assistant

Executive Assistant I NEED SOMEONE WHO CAN WORK US EST Time zone Requirements: - Experience in calendar and email management - Proficiency in organizing travel arrangements - Excellent time management and organizational skills Assistant Preference: - Executive Virtual Assistant Hours Required: - 40 hours per week Job Description: Executive Assistant Position Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support and assistance in managing the operations of our multiple companies, including Black Car Rides (a limousine business), Connect Health Car Staffing ([login to view URL]), and 247 Media Host ([login to view URL]). As an Executive Assistant, you will work closely with the company owner, supervising all business functions and ensuring smooth day-to-day operations. This is a full-time position during the day shift, from 8:00 AM to 5:00 PM EST. Responsibilities: 1. Business Operations Management: - Oversee the daily operations of Black Car Rides, Connect Health Car Staffing, and 247 Media Host. - Coordinate and prioritize tasks, schedules, and appointments to optimize time management. - Act as a central point of contact, handling all incoming inquiries, calls, and correspondence. - Ensure effective communication and collaboration between different teams and departments. - Develop and implement efficient operational processes to enhance productivity and effectiveness. 2. Administrative Support: - Provide comprehensive administrative support to the company owner, including managing calendars, scheduling meetings, and coordinating travel arrangements. - Prepare and edit correspondence, reports, presentations, and other business documents. - Conduct research and gather information to support decision-making processes. - Assist with financial activities, including expense tracking, budget management, and invoice processing. - Maintain accurate and up-to-date records, files, and databases. 3. Project Coordination: - Assist in the planning, execution, and monitoring of various projects across all businesses. - Collaborate with team members to ensure project milestones are achieved within defined timelines. - Prepare project-related documentation, including project plans, progress reports, and presentations. - Track project budgets, expenses, and resource allocation. 4. Business Communication: - Coordinate internal and external communications, ensuring timely and accurate dissemination of information. - Prepare and distribute company-wide announcements, newsletters, and other communications. - Act as a liaison between the executive and internal/external stakeholders. - Maintain confidentiality of sensitive information and handle it with discretion. 5. Team Supervision: - Provide leadership and guidance to administrative staff assigned to support the businesses. - Delegate tasks and ensure timely completion of assignments. - Conduct regular performance evaluations and provide feedback for continuous improvement. - Identify training needs and opportunities for professional development. Qualifications: - Proven experience as an Executive Assistant or in a similar administrative role. - Excellent organizational and time management skills with the ability to prioritize tasks effectively. - Strong verbal and written communication skills. - Proficient in using productivity tools such as Microsoft Office Suite and project management software. - Ability to multitask and work well under pressure in a fast-paced environment. - High level of discretion and confidentiality. - Strong problem-solving and decision-making abilities. - Experience in managing multiple businesses or projects simultaneously is a plus. - Knowledge of the limousine industry, healthcare staffing, or software development would be beneficial. If you are an ambitious and detail-oriented professional with a passion for managing diverse business operations, we encourage you to apply for this position. Join our team and play a key role in driving the success.