1. Project Overview
The goal is to create a modern, responsive, and user-friendly WordPress website to replace an
existing PHP 4 data-driven website with 1000+ documents. The new system will include a custom
WordPress theme, a custom plugin for document management, and an admin panel tailored for a
non-technical senior author to manage documents. Additionally, the project includes ongoing
technical support for 2-3 years.
2. Objectives
Design a modern, fully responsive website layout.
Develop a custom WordPress theme.
Create a custom plugin to manage document upload, update, and deletion.
Implement infinite scroll functionality for document lists on the front end.
Provide a user-friendly admin interface for a non-technical author.
Ensure system security, scalability, and performance.
Offer technical support for 2-3 years post-deployment.
3. Project Scope
3.1. Custom WordPress Theme
Responsive Design: Compatible with mobile, tablet, and desktop devices.
UI/UX Design: Clear, intuitive, and modern design focused on ease of navigation.
Page Templates:
Homepage: Displays featured documents, popular documents, and a search/filter bar.
Document List Page: Infinite scroll to display all documents.
Single Document View: View individual document details and download link.
Contact Page: Contact form and details.
About Page: Details about the organization or project.
3.2. Custom WordPress Plugin
Email Document Management System (Email DMS):
Upload Documents: Author can upload documents (PDF, DOC, etc.) using email.
Update Documents: Author can update existing documents without changing the URL or file
path.
Delete Documents: An option for the author to delete the documents.
Bulk Upload: Option to upload multiple documents simultaneously.
File Formats: Allow uploads of PDF, Word, Excel, and image files.
File Size Limit: Should allow large filesize to upload.
Email Posting:
Allow the author to upload documents via email.
Email attachments should be extracted, and files uploaded automatically to the site.
File name, metadata, and file type should be extracted and displayed in the admin panel.
Admin Interface:
User-Friendly Admin Panel: Simple and clear design with large buttons and prompts.
Bulk Delete: Select multiple files to delete at once.
Custom Notifications: Send email alerts to admin when a document is uploaded.
3.3. Functional Requirements
Infinite Scroll:
On the document listing page, enable infinite scroll to automatically load more documents
as the user scrolls.
Lazy loading of content for improved performance.
Search and Filters:
Users can search for documents using keywords, categories, or tags.
Customizable filters for document type, date, and category.
Security:
Secure login for admin and author users.
Role-based permissions to control who can edit, delete, or upload documents.
File upload validation to prevent malware or suspicious files.
4. Technical Requirements
Platform: WordPress (latest version).
Languages: HTML, CSS, JavaScript, PHP, and MySQL.
Theme: Custom theme to be developed as a child theme for easy updates.
Plugin: Custom-built plugin to handle document uploads, updates, and email submissions.
Performance:
Caching to reduce load times.
Optimize images and scripts to enhance speed.
SEO: Ensure SEO best practices are followed, with metadata and alt text for images.
Security: Follow OWASP guidelines for secure coding.
5. User Roles & Permissions
Admin: Full access to all site settings, plugins, and user roles.
Author: Limited access to document management (upload, update, delete) and posting via email.
Visitors: Can view and download documents.
6. Deliverables
Custom WordPress theme (responsive, user-friendly).
Custom plugin for document management (upload, update, delete, email submission).
Admin interface tailored for non-technical users.
User-friendly document listing with infinite scroll.
Ongoing technical support for 2-3 years.
7. Quality Assurance
Testing Types: Unit testing, system testing, and user acceptance testing (UAT).
Bug Tracking: Use GitHub issues to track and resolve bugs.
8. Maintenance & Support
Initial Support: 3 months of post-launch bug fixing and updates.
Ongoing Support: Technical support for 2-3 years, including system updates, security
patches, and minor modifications.
9. Developer Responsibilities
Maintain clear communication on progress and issues.
Provide access to a development/staging environment.
Deliver detailed technical documentation.
Offer training and handover to the author/admin.
10. Risk Management
Data Loss: Use backup.
Project Delays: Set clear deadlines for reviews and feedback.
Security Issues: Secure file uploads and protect against file injection.
Hi,
I specialize in custom WordPress development and can deliver a modern, responsive website with a tailored document management plugin, infinite scroll, and an intuitive admin panel for non-technical users. I ensure security, scalability, and performance with ongoing 2-3 years technical support, including updates and maintenance. Let’s collaborate to modernize your platform efficiently. Let’s discuss in chat as I have some queries to ask regarding the project to proceed further.
Hello,
Hope you are doing great,
i have a 9+ year experience in supporting a variety of clients both as a freelancer and as a part of a team. My specialization includes Website Overhauls, WordPress Development, and PHP. I am very comfortable working with the complete WordPress ecosystem and have extensive knowledge of MySQL for efficient data management.
My previous project history reflects a strong focus on building large-scale document management systems, something that I believe aligns perfectly with your requirements. I excelled in creating robust, user-friendly admin interfaces tailored for non-technical users like your senior author. Additionally, I have experience with designing custom themes that are responsive, modern, and easy to navigate - critical qualities that we seek from the new website.
Not only will I be able to meet your preliminary requirements e.g., Responsive Design, UI/UX Design using HTML/CSS/JavaScript but also your deep technical requirements such as file extraction/management, infinite scroll functionality or securing the application as per OWASP guidelines. Handling large-sized files is another area where I can put my 9+ years of PHP expertise into action.
thank you
Gaurav D.
Hi there!
I have expertise in this domain. Client's satisfaction is my first priority and believe in long-term relationship with clients. Please communicate to discuss in details.
Thank you..
With over a decade of experience in website development and a 100% satisfaction rating, I am confident that I can deliver exactly what your project requires. I have extensive skills in PHP and WordPress, combined with an understanding of HTML, CSS, JavaScript, and MySQL—the perfect combination for implementing your WordPress overhaul with fluent ease. Additionally, my familiarity with UI/UX design ensures that your website will not only be responsive and technically advanced but also visually appealing and easy to navigate.
What sets me apart is not only my technical expertise but also my commitment to building strong relationships with my clients. That’s why I take on limited projects at a time—it allows me to give each project the attention it deserves and offer robust, post-deployment technical support.
In conclusion, for your ambitious project of revamping your existing system comprising of a highly intricate document management system coupled with specific email document management functions - I come as a package deal delivering both the necessary UI/UX disciplines and the proven technical expertise in customizing WordPress (to your specific liking), integrating functionality like file upload from email which would help Author deal effectively with 1000+ documents or offline fileshares. Also ability to develop impactful modern user-friendly interfaces following SEO & minimalism principles that you require! Let's connect!
As an experienced Full Stack developer specializing in PHP and WordPress, I am familiar with the project's objectives and would be a perfect fit for your site overhaul. Over the years, I have gained mastery in developing user-friendly interfaces and secure solutions, making me confident that I can provide a modern, responsive, and most importantly, a stable WordPress website for your data-driven platform. Moreover, my knowledge of HTML5, CSS3, JavaScript, and MySQL complements well with the technologies necessitated by the project.
What sets me apart is my ability to think from a user's perspective and utilize UX/UI design principles to integrate form with function. For a non-technical author like yours, creating an uncluttered backend admin panel is vital. I assure you a clear yet comprehensive design focused on ease of navigation helping him manage documents at ease while the frontend creates an enjoyable experience while scrolling and searching on your site.
Let's discuss how we can create something extraordinary together!
Thanks
Rakesh Kumar
As an experienced freelancer, I understand the specific requirements for this WordPress site overhaul and document management project. My team, with over 8 years of experience in web development including WordPress and PHP frameworks like CodeIgniter, is well-equipped to deliver a modern and user-friendly website. We are adept at creating custom WordPress themes that are responsive, scalable, and secure for efficient document management.
One of our crucial strengths lies in our specialized plugin development skills which aligns perfectly with your need for a Custom WordPress Plugin for uploading, updating, and deleting documents. Our proficiency in using languages like HTML, CSS, JavaScript & PHP combined with our understanding of databases like MySQL can effectively manage large file sizes while strictly maintaining file type validity and security.
Importantly, we assure you continued technical support for 2-3 years after deployment which reflects our commitment to not just creating a site but developing a long-lasting professional relationship with each client. By choosing us, you gain access to our error-free service spanning almost 2 months since we understand the value of uncompromised quality.
As a seasoned freelancer with an extensive knowledge of WordPress and its various components, I am confident in my ability to revamp your current PHP 4 data-driven website into a modern, fully responsive, and user-friendly WordPress platform. My experience in creating WordPress custom themes and plugins aligns perfectly with the objectives of this project. I can deliver an infinite scroll functionality for document lists on the front end, integrate a search/filter bar system, provide a secure login for admin and author users without compromising performance.
Notably, I offer immense technical support and my ability to work independently has received rave reviews from my previous employers. This project is a perfect fit for me as I have championed similar endeavors where large amount of documents needed to be re-categorized including handling bulk uploads. Additionally, I am highly proficient in MySQL and PHP which are the very foundations of any WordPress treansformation such as this one.
Lastly, I pride myself on keeping up-to-date with the latest industry trends including SEO best practices and cybersecurity guidelines recommended by OWASP. You can trust me to create a robust site that not only adheres to all your functional requirements but also beats your expectations in terms of efficiency while maintaining its security. Let's discuss the potential perquisites or concerns you may have about your project's progress.
With over 5 years specializing in WordPress and thriving as a Top Rated Developer on platforms such as Shopify and Wordpress, I am confident in delivering the exceptional results you are looking for. Project of this magnitude is exactly what my highly skilled team and I thrive on. Our extensive experience in using MySQL, PHP, HTML, CSS, JavaScript for websites and plugins design perfectly aligns with your technical requirements.
Security is another element that's a top priority for us moving forward with this project. We hold ourselves to the highest standards and follow OWASP guidelines for secure coding to make certain there aren't any potential malwares or security breaches.
Overall, our technical expertise mixed with our commitment to customer satisfaction makes Prajapati Technologies the perfect fit for this significant project. We value your feedback just as much as you value our work and take pride in attaining success by meeting our client's expectations. Let's transform your old PHP site into an efficient and secure WordPress site with our capabilities.
Hello, my name is Hem Chand and I am a seasoned WordPress Developer with over a decade of experience, specialized in delivering high-quality web solutions, and your project is right down my alley. With my expertise in HTML, CSS, JavaScript, PHP, and MySQL, I can guarantee you a fully responsive WordPress website that exceeds your expectations. I have developed custom themes and plugins for various purposes and to fit varying clients' needs.
Moreover, I'm not just someone who’d deliver a solution; I'm dedicated to forming lasting client relationships by prioritizing excellent service delivery. You can trust me with not only providing a prompt solution but also continuous support – 24/7 – for another 2-3 years post-deployment. My commitment towards client satisfaction has resulted in a high repeat-hire rate - well above the average - a testament to my reliability. So if what you need is more than just development but rather a reliable partner that helps you build long-term success by cutting-edge technology then don't hesitate to get in touch with me!
Hi,
I’m Deepak, a passionate PHP & WordPress developer with 7 Years of experience creating websites that are not only stunning but also highly functional and user-friendly. Whether you’re looking to launch, revamp, or optimize your site, I’m here to make it happen.
Here’s what you’ll get:
Custom Design tailored to your vision
Seamless Functionality with optimized PHP code
Mobile-Responsive & lightning-fast websites
On-Time Delivery with 100% client satisfaction
Let’s collaborate to turn your ideas into a reality!
Feel free to reach out, and we’ll discuss your project in detail.
Looking forward to working with you!
thanks!
As a veteran in the IT field, with over a decade working predominantly in WordPress and PHP, I will bring a wealth of experience to your project to ensure its success. We've developed a knack for customizing WordPress themes and plugins that are sleek, modern, and fully-responsive across all devices just as you require. Throughout the years, my team and I have built numerous sites with document management systems very similar to what you need now.
We know these systems like the back of our hands. Security and user-friendly admin panels are our speciality. We will build you an email document management system that's effortlessly simple yet sophisticated enough to handle bulk uploads, seamless updates without changing URLs or paths, and even custom notifications for the admin.
Above all else, your satisfaction is paramount to us. We would provide consistent technical support for 2 to 3 years post-deployment to ensure a smooth experience long after the launch. So why should you choose Deb Kumar? Because when it complies with PHP and WordPress development; nobody does it better than we do!
Best,
DK
With my 11 years of experience in web development, I am the perfect candidate to undertake this project. I have an extensive background in not just WordPress but also PHP and MySQL, all of which are crucial to ensure a successful implementation of your project vision. Having developed numerous responsive and user-friendly websites, I'm confident in creating an innovative design that aligns with your objectives.
My expertise extends to developing custom WordPress themes and plugins, which is precisely what your project necessitates. Throughout my career, I've built several document management systems similar to what you've described. For instance, on a recent project, I designed a bulk upload option and implemented secure login and role-based access controls for over 2000 document using large file sizes. I envision deploying a similarly robust system for your website, ensuring both security and scalability.
Another notable skill of mine lies in performance optimization using caching mechanisms. Your desired infinite scroll functionality speaks to the need for optimal speed and lazily loading content; areas I'm particularly well-versed in. So essentially, by choosing me you're not just choosing an experienced developer with a focus on quality work - you're inviting a professional who values post-deployment support
For your project, the goal is to modernize your existing PHP 4 data-driven website by replacing it with a custom-built, responsive, and user-friendly WordPress site. The new system will feature a custom WordPress theme and a specialized plugin for managing documents, with an intuitive admin interface designed for a non-technical senior author to efficiently handle content. The project will also ensure system security, scalability, and performance, with ongoing support for 2-3 years.
The custom WordPress theme will be fully responsive across mobile, tablet, and desktop devices, with a clear and intuitive UI/UX. The homepage will showcase featured documents, a search/filter bar, and popular content. The document list page will utilize infinite scroll functionality, and each document will have a dedicated view with details and a download link. The admin interface will be simple, focusing on ease of navigation, enabling the author to manage documents effortlessly.
For document management, the custom plugin will allow for email-based document uploads, updates, and deletions. The system will support various file formats, including PDFs, Word, Excel, and images.
Ongoing maintenance will include technical support, system updates, and security patches for 2-3 years post-launch.
Thanks,
Rahul
Hello Dear Client,
I can Develop WordPress Site Overhaul and Document ASAP. After reviewing your project description, I feel confident and excited to work on this project for you. Please initiate the chat to further discussion.
I have sound of 7+ years experience in React, Laravel and PHP design and development. My focus is to build the best, most secure, reliable, optimized, and good User Experience websites and apps.
My expertise extends to various domains, including web and app development, and I offer a wide range of services to clients globally like E-commerce, Social Healthcare, Hotel/flight/bus/train Booking, Matrimony, Sports, trading platforms and business static & dynamic websites etc. I always provide new visions to my clients.
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❇️ My Core Skills & Expertise ❇️
✔ PHP/Laravel/React.
✔ Web/app designing and development.
✔ Laravel/PHP Dashboard.
✔ Web/app update & maintenance.
✔ Build API & Integration.
✔ PSD Figma to React/HTML.
✔ Responsive Web Design.
✔ Basic SEO setup.
I hope to work with you soon. Looking forward to hearing from you.
Thanks & Regards
Miss Neha
Having built up my web development skills over 4+ years, including extensive experience with WordPress, PHP, and MySQL, I feel I am the ideal candidate for your project. I have a real passion for creating websites and understand the need for modernity, responsiveness, and user-friendliness which is exactly what your project requires. From designing a custom WordPress theme to developing specialized plugins, I have the practical knowledge and technical know-how to handle every requirement.
Moreover, as an e-commerce and CMS specialist, I understand the complexity of handling large amounts of data in a highly organized manner. My expertise will be valuable while creating a comprehensive document management system with features like bulk upload, file extraction and display via email submission. Having hands-on experience in implementing infinite scroll and search/filter options as well as ensuring system security, scalability, and performance adds to my ability to provide you with a top-notch solution.
In addition to my skillset, you can also count on me for ongoing technical support post-deployment. Client satisfaction has always been my priority which reflects in my commitment to 3 months free support. Choosing me means getting a dedicated professional who not only understands your project requirements but also adds value by providing cost-effective solutions. Let's connect and turn your vision into reality.
Hi,
I am a Full Stack Developer with 9+ years experience. I have 8+ years experience working on the WordPress platform. I can convert your old site new and sleek wordpress website as per the requirements that you have mentioned. Ready to start now. Looking forward to hear from you.
Hi,
I’m excited to submit my proposal for your WordPress website project. With my extensive experience in WordPress development and custom plugin creation, I can deliver a modern, responsive website that meets all your objectives.
Here’s how I will address your needs:
--Custom WordPress Theme: A modern, responsive design with intuitive navigation.
--Document Management Plugin: Features like email-based document uploads, infinite scroll, and a user-friendly admin panel for non-technical users.
--Performance & Security: Optimization for speed and security, with role-based permissions and file validation.
--Ongoing Support: I’ll provide 2-3 years of post-launch support, including updates and security patches.
I’m confident that I can deliver this project on time and ensure a seamless transition from your current system. I look forward to discussing the details further.
Best regards,
Hi Antony M. Good afternoon
Already have something live to show you Live Similar Site work
I have gone through your requirement , I found it very interesting , Since I already have similar live to show you As i had worked on these tech PHP, WordPress and MySQL
I can Implement is the similar or with changes for you !!!!
Let us discuss more about this
Thanks
*DO NOT PAY ME UNTIL I COMPLETE! :)*
Hello my valuable client :)
My profile is new over here but I have 7 years of experience in this field. I have completely understood about your project. I can definitely complete this in your timeframe. Give me one chance to prove myself. Hit the chat button to get started. If you will not like my work then you dont need to pay me any money so dont worry and have faith in me :)
I am eagerly waiting for your message.
With your complex WordPress Site Overhaul and Document Management project, my 7+ years of in-depth experience in web development and proficiency in multiple languages and frameworks like PHP, MySQL, and WordPress make me a prime candidate for the job. I have undertaken projects of similar complexity in the past and have always delivered high-quality, user-friendly outcomes. Drawing from my comprehensive expertise, I can design a modern, fully responsive theme and craft custom plugins precisely matching your email-based document management needs to make sure the project is hand-tailored to fulfill your organizational demands.
Additionally, as a builder of long-term professional relationships, I offer extensive post-deployment support for 2-3 years. From maintenance to regular updates or aligning the system with future expansions – you’ll always have me by your side. Rest assured that choosing me means choosing not just top-notch technical services but also a partner who understands the intricacies of your unique project requirements. Let's create something remarkable together!
