Intermediate Administrative Assistant Needed

We are actively seeking an adaptable, highly motivated, and diligent administrator to join our psychology practice. If you're a dedicated, hardworking individual who thrives on delivering excellence, you'll fit right in. This position is ideal for someone who wants to grow with our expanding company and takes pride in their work. This is a virtual position. Monday - Friday 9AM to 2:00PM EST (Sometimes after hours coverage will be necessary). Open to working Saturdays 10AM-4PM Only apply: Excellent attention to detail and ability to multitask in a fast-paced environment. Creative mindset with the ability to think outside the box and tech savvy. This position is well-suited for a dedicated and hardworking individual. Administrative Tasks: Efficiently manage daily office operations. Seamlessly transition between roles, from financial management to spearheading innovative projects. Act as the vital link between clients and therapists, ensuring they meet their goals. Handle appointments and client care coordination efficiently. Optimize office systems for peak efficiency. Manage referrals and appointment scheduling. Strong phone sales background. Blog Writing, Newsletter Posts SEO Keyword Research Social Media Post Creation and Posting Maintain meticulous client records in electronic health systems. Expedite clients' initial appointments. Communicate expectations and appointment prerequisites clearly. Match clients with therapists based on their unique needs. Respond to emails, draft scripts, design forms, and handle other necessary duties. Undertake various projects and tasks presented by the CEO, demonstrating a strong sense of ownership. Warm Calling - finding local partners to get on the referral network. Additional Requirements: Exhibit a warm and inviting demeanor with excellent phone communication skills. Demonstrate exceptional attention to detail and organizational skills. Maintain a goal-oriented mindset with a focus on achieving objectives. Possess proficiency in deductive reasoning and critical thinking. Exhibit strong writing abilities for effective information synthesis. Maintain a clear separation between personal and professional matters. Dedicate yourself to work schedules and responsibilities. Boast bilingual proficiency in English and Spanish. Show evidence of experience in contact management and CRM systems. Display a passion for relationship-building and networking. This role offers an opportunity to advance our administrative and social media strategies, ensuring top-tier client care and a thriving online presence. If you're psychologically minded, tech-savvy, diligent, and a critical thinker, please apply. Join us in our mission to make a profound impact on the world of mental health and relationships. You will work alongside the co-founders, at their pace, and support their vision. Compensation: We are committed to offering competitive and fair compensation for this role. The salary for this position will be determined based on the successful candidate's experience, qualifications, and location, taking into account the cost of living and market rates in the area. We aim to ensure that our team members are rewarded for their dedication and hard work with a compensation package that reflects their contribution to our practice. For a guideline, the salary range for this role is competitive and will be negotiated individually. We encourage applicants to discuss their salary expectations with us during the interview process, where we can explore a mutually beneficial agreement. This position is classified as both full-time and part-time, with an expected commitment of 30 hours per week. We believe in rewarding our team members not just with a fair salary but also with the opportunity to grow within the practice and contribute to meaningful projects that make a real difference. How to Apply: Please submit your resume and a cover letter outlining your qualifications and why you're the ideal fit for this role.