Information for recruitment agencies
As a recruitment agency you must accept in full the Guidelines on cooperation between FINMA and recruitment agencies (Grundsätze der Zusammenarbeit zwischen
der FINMA und Personalvermittlungen), including our approaches for calculating agency fees. These principles take precedence over the general terms and conditions of the recruitment agency and form the basis for any service contract.
FINMA uses the SuccessFactors applicant management system and agency portal. To view vacancies advertised for recruitment agencies and to submit applications for a vacancy, you must set up a login on the agency portal.
If you have suitable dossiers for a position that is only advertised on the FINMA website but not on the agency portal, you can ask the HR managers listed in the advertisement whether applications from recruitment agencies will be accepted.
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Setting up a login for recruitment agencies
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If you are a recruitment agency and do not yet have a login for our agency portal, please apply for one from the HR managers named in the advertisement. Afterwards, please fill in the PDF form linked below and send it to HR@finma.ch.
You will then receive the login information by email and can view the jobs advertised on the agency portal and submit dossiers.
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Submission of candidate dossiers and the necessary documents
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After setting up your login, you can log in to the agency portal using the following link: https://agencysvc2.successfactors.eu/login
To submit a dossier for an advertised position, select “Neue Kandidaten übermitteln” (“Submit new candidates”) from the three points at the top right of the corresponding advertisement.
Afterwards, please fill in the form with the relevant information (name, telephone number and email address of the candidate); the candidate is identified by their email address.
Only a single PDF document can be uploaded, which must contain the following information:- Cover sheet with agent contact details and candidate’s details
- A brief summary of the interviews conducted
- The salary expectation, notice period, desired place of work and desired work-time percentage
- Curriculum vitae
- All interim and job references as well as diplomas and certificates
Check the box “gem. separatem Mail” (“See separate email”) and click on “Kandidat hinzufügen” (“Add candidate”). The candidate will then receive a request from FINMA HR to create an applicant login and accept the privacy statement. Ideally, the candidate should also submit a letter of motivation.
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Preliminary work expected from the recruitment agency
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- As a recruitment agency, you compare the candidate’s profile to the job specifications advertised and ensure that all the mandatory requirements are met.
- You send FINMA your corresponding written analysis together with the complete application dossier.
- You propose candidates who are genuinely interested in a vacancy. These candidates have been informed by you in advance about the submission of their documents.
- You are liable to the candidates whose dossiers you submit to FINMA.
- Inform your candidates that their application is being put forward without FINMA having specifically requested to see their dossier.
- As a recruitment agency, you compare the candidate’s profile to the job specifications advertised and ensure that all the mandatory requirements are met.
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Frequently asked questions
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Can I see the status of the application process?
The status is not visible in the system. If necessary, the responsible HR manager can be contacted to find out the status.
Can the candidates’ data still be edited, supplemented or deleted in the system after uploading?
No, this is not possible from a system point of view.
I cannot upload a candidate dossier and receive the error message: “Expiration date is not over yet”. What does that mean?
This person has already applied directly or the candidate has already been submitted by another recruitment agency.
