Update to v1.3 of appraisal schedule. Added pdf version of progress r…

…eport templates.
barona586 · Apr 24, 2018 · b5ceedf · b5ceedf
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diff --git a/README.md b/README.md
@@ -8,3 +8,5 @@ Various documents and templates for PhD students in the School of Computing & Co
 ## Progress Reports
 * [LaTeX template for full-time students](progress-report-templates/scc-phd-progress-report-ft-template.tex)
 * [LaTeX template for part-time students](progress-report-templates/scc-phd-progress-report-pt-template.tex)
+* [PDF notes for full-time students (if not using LaTeX)](progress-report-templates/scc-phd-progress-report-ft-template.pdf)
+* [PDF notes for part-time students (if not using LaTeX)](progress-report-templates/scc-phd-progress-report-pt-template.pdf)
diff --git a/appraisal-schedule/scc-phd-appraisal-schedule-ft.pdf b/appraisal-schedule/scc-phd-appraisal-schedule-ft.pdf
diff --git a/appraisal-schedule/scc-phd-appraisal-schedule-pt.pdf b/appraisal-schedule/scc-phd-appraisal-schedule-pt.pdf
diff --git a/appraisal-schedule/src/scc-phd-appraisal-schedule-ft.tex b/appraisal-schedule/src/scc-phd-appraisal-schedule-ft.tex
@@ -18,7 +18,7 @@
 
 \title{PhD Appraisal Schedule (Full Time)} 
 \author{\includegraphics[width=0.6\linewidth]{scc-logo.pdf}}
-\date{Version 1.1 (16/02/2018)}
+\date{Version 1.2 (\today)}
 
 \makeatletter
 \renewcommand{\@seccntformat}[1]{}
@@ -39,6 +39,8 @@ \section{Introduction}
 
 The schedule of appraisal dates set out below are the default dates for a full-time PhD student, and are from the PhD start date. An individual's schedule may change, for example if there are periods of intercalation. You will receive reminders for each appraisal point via Moodle a month before the deadline.
 
+After each appraisal point the details of the next appraisal shall be arranged, with the submission deadline confirmed, and any necessary panel meeting scheduled.
+
 \section{Progress Report}
 The progress report, to be established in the first 4 months of the PhD, should be a single evolving document for the whole PhD process, and updated regularly. As a minimum, for every appraisal stage that follows, an updated copy of the report should be uploaded to Moodle, containing the following:
 \begin{itemize}
@@ -53,12 +55,12 @@ \section{Appraisal Panel}
 Every PhD student will be assigned an appraisal panel within 4 months of their start date. The panel will consist of:
 \begin{description}
 	\item[A Subject specialist(s)] A member of academic staff who is relatively close to the PhD research, but not involved in direct supervision. This could be a named supervisor, somebody who might be involved in collaborative work, or somebody from the same research group. In the event of an inter-disciplinary PhD (e.g.\ with supervisors from multiple departments) it is expected that there will be one panel member from each discipline.
-	\item[A PGRC member] A member of academic staff from the SCC Postgraduate Research Committee, whose responsibility will be to ensure consistency and fairness across appraisals, and feedback issues and concerns to the School. This panel member shall normally be from a different research group than that of the PhD student and subject specialist.
+	\item[A PGRC member] A member of academic staff from the SCC Postgraduate Research Committee, whose responsibility will be to ensure consistency and fairness across appraisals, and feedback issues and concerns to the School. This panel member shall normally be from a different research group to that of the PhD student and subject specialist.
 \end{description}
 
 Where possible, the appraisal panel will remain the same throughout the PhD, but replacements will be made if required (e.g.\ due to staff departures).
 
-Please note, appraisal panel members are not permitted to serve as an examiner for the final PhD submission and viva.
+Please note, appraisal panel members are not normally permitted to serve as an examiner for the final PhD submission and viva.
 
 
 \section{Feedback}
@@ -100,7 +102,7 @@ \subsection{Submission}
 The research proposal and updated progress report must be submitted via Moodle by the first day of the 11th month of registration. The Confirmation Panel meeting will be scheduled as soon as possible after this (expected within one month).
 
 \subsection{Confirmation Panel meeting}
-A 10-minute \textbf{Research Presentation} should be prepared for the meeting, this will summarise the research proposal. The panel will ask questions arising from the presentation, research proposal and progress report. There will also be an explicit discussion about supervision and feedback on School processes. The PhD student will be asked to step out of the room whilst the panel discusses their assessment. The PhD student will be invited to return to discuss the outcome of the panel. The meeting should not last more than 1 hour in total.
+A 10-minute \textbf{Research Presentation} should be prepared for the meeting, this will summarise the research proposal. The panel will ask questions arising from the presentation, research proposal and progress report. There will also be an explicit discussion about supervision and feedback on School processes (held under the \href{https://www.chathamhouse.org/chatham-house-rule}{Chatham House Rule}). The PhD student will be asked to step out of the room whilst the panel discusses their assessment. The PhD student will be invited to return to discuss the outcome of the panel. The meeting should not last more than 1 hour in total.
 
 \subsection{Outcomes}
 
@@ -127,7 +129,7 @@ \section{16 months}
 \section{22 months (annual review)}
 An updated \textbf{progress report}, including a summary of the state of the research, to be submitted via Moodle by the first day of the 23rd month of registration, alongside a second document containing an initial \textbf{thesis structure and plan}.
 
-A subsequent meeting will be arranged between the PhD student and appraisal panel members (expected within 1 month). Progress will be discussed along with plans for the third year of the PhD. There will also be an explicit discussion about supervision and feedback on department processes.
+A subsequent meeting will be arranged between the PhD student and appraisal panel members (expected within 1 month). Progress will be discussed along with plans for the third year of the PhD. There will also be an explicit discussion about supervision and feedback on department processes (held under the \href{https://www.chathamhouse.org/chatham-house-rule}{Chatham House Rule}).
 
 
 \section{28 months}
@@ -149,6 +151,7 @@ \section{34 months (annual review)}
 \section{Version History}
 \begin{tabularx}{\textwidth}{llXX}
 	\textbf{Version} & \textbf{Date} & \textbf{Detail} & \textbf{Author} \\ 
+	1.2	& 24/04/2018 & Added note about Chatham House Rule for panel discussion about supervision and department issues. Added note in Introduction about next appraisals being arranged. & Alistair Baron (PhD Tutor) \\
 	1.1	& 16/02/2018 & Change of 30 months to 28 months in line with FST guidance, and minor clarifications. & Alistair Baron (PhD Tutor) \\
 	1.0 & 10/02/2018 & Finalised first version. & Alistair Baron (PhD Tutor) \\ 
 \end{tabularx} 

diff --git a/appraisal-schedule/src/scc-phd-appraisal-schedule-pt.tex b/appraisal-schedule/src/scc-phd-appraisal-schedule-pt.tex
@@ -18,7 +18,7 @@
 
 \title{PhD Appraisal Schedule (Part Time)} 
 \author{\includegraphics[width=0.6\linewidth]{scc-logo.pdf}}
-\date{Version 1.1 (16/02/2018)}
+\date{Version 1.2 (\today)}
 
 \makeatletter
 \renewcommand{\@seccntformat}[1]{}
@@ -39,6 +39,8 @@ \section{Introduction}
 
 The schedule of appraisal dates set out below are the default dates for a part-time PhD student, and are from the PhD start date. An individual's schedule may change, for example if there are periods of intercalation. You will receive reminders for each appraisal point via Moodle a month before the deadline.
 
+After each appraisal point the details of the next appraisal shall be arranged, with the submission deadline confirmed, and any necessary panel meeting scheduled.
+
 \section{Progress Report}
 The progress report, to be established in the first 4 months of the PhD, should be a single evolving document for the whole PhD process, and updated regularly. As a minimum, for every appraisal stage that follows, an updated copy of the report should be uploaded to Moodle, containing the following:
 \begin{itemize}
@@ -53,12 +55,12 @@ \section{Appraisal Panel}
 Every PhD student will be assigned an appraisal panel within 4 months of their start date. The panel will consist of:
 \begin{description}
 	\item[A Subject specialist(s)] A member of academic staff who is relatively close to the PhD research, but not involved in direct supervision. This could be a named supervisor, somebody who might be involved in collaborative work, or somebody from the same research group. In the event of an inter-disciplinary PhD (e.g.\ with supervisors from multiple departments) it is expected that there will be one panel member from each discipline.
-	\item[A PGRC member] A member of academic staff from the SCC Postgraduate Research Committee, whose responsibility will be to ensure consistency and fairness across appraisals, and feedback issues and concerns to the School. This panel member shall normally be from a different research group than that of the PhD student and subject specialist.
+	\item[A PGRC member] A member of academic staff from the SCC Postgraduate Research Committee, whose responsibility will be to ensure consistency and fairness across appraisals, and feedback issues and concerns to the School. This panel member shall normally be from a different research group to that of the PhD student and subject specialist.
 \end{description}
 
 Where possible, the appraisal panel will remain the same throughout the PhD, but replacements will be made if required (e.g.\ due to staff departures).
 
-Please note, appraisal panel members are not permitted to serve as an examiner for the final PhD submission and viva.
+Please note, appraisal panel members are not normally permitted to serve as an examiner for the final PhD submission and viva.
 
 
 \section{Feedback}
@@ -93,7 +95,7 @@ \section{10 months (annual review)}
 	\item A bibliography, listing references cited in the proposal (not included in page count).
 \end{itemize}
 
-A subsequent meeting will be arranged between the PhD student and appraisal panel members (expected within 1 month). Progress will be discussed along with plans for the next year of the PhD. There will also be an explicit discussion about supervision and feedback on department processes.
+A subsequent meeting will be arranged between the PhD student and appraisal panel members (expected within 1 month). Progress will be discussed along with plans for the next year of the PhD. There will also be an explicit discussion about supervision and feedback on department processes (held under the \href{https://www.chathamhouse.org/chatham-house-rule}{Chatham House Rule}).
 
 \section{16 months}
 An updated \textbf{progress report} to be submitted via Moodle by the first day of the 17th month of registration, including a brief reflection on the annual review feedback.
@@ -116,7 +118,7 @@ \subsection{Submission}
 The research proposal and updated progress report must be submitted via Moodle by the first day of the 23rd month of registration. The Confirmation Panel meeting will be scheduled as soon as possible after this (expected within one month).
 
 \subsection{Confirmation Panel meeting}
-A 10-minute \textbf{Research Presentation} should be prepared for the meeting, this will summarise the research proposal. The panel will ask questions arising from the presentation, research proposal and progress report. There will also be an explicit discussion about supervision and feedback on School processes. The PhD student will be asked to step out of the room whilst the panel discusses their assessment. The PhD student will be invited to return to discuss the outcome of the panel. The meeting should not last more than 1 hour in total.
+A 10-minute \textbf{Research Presentation} should be prepared for the meeting, this will summarise the research proposal. The panel will ask questions arising from the presentation, research proposal and progress report. There will also be an explicit discussion about supervision and feedback on School processes (held under the \href{https://www.chathamhouse.org/chatham-house-rule}{Chatham House Rule}). The PhD student will be asked to step out of the room whilst the panel discusses their assessment. The PhD student will be invited to return to discuss the outcome of the panel. The meeting should not last more than 1 hour in total.
 
 \subsection{Outcomes}
 
@@ -143,7 +145,7 @@ \section{28 months}
 \section{36 months (annual review)}
 An updated \textbf{progress report}, including a summary of the state of the research, to be submitted via Moodle by the first day of the 37th month of registration, alongside a second document containing an initial \textbf{thesis structure and plan}.
 
-A subsequent meeting will be arranged between the PhD student and appraisal panel members (expected within 1 month). Progress will be discussed along with plans for the third year of the PhD. There will also be an explicit discussion about supervision and feedback on department processes.
+A subsequent meeting will be arranged between the PhD student and appraisal panel members (expected within 1 month). Progress will be discussed along with plans for the third year of the PhD. There will also be an explicit discussion about supervision and feedback on department processes (held under the \href{https://www.chathamhouse.org/chatham-house-rule}{Chatham House Rule}).
 
 
 \section{42 months}
@@ -165,6 +167,7 @@ \section{46 months (annual review)}
 \section{Version History}
 \begin{tabularx}{\textwidth}{llXX}
 	\textbf{Version} & \textbf{Date} & \textbf{Detail} & \textbf{Author} \\ 
+	1.2	& 24/04/2018 & Added note about Chatham House Rule for panel discussion about supervision and department issues. Added note in Introduction about next appraisals being arranged. & Alistair Baron (PhD Tutor) \\
 	1.1	& 16/02/2018 & Change of 30 months to 28 months in line with FST guidance, and minor clarifications. & Alistair Baron (PhD Tutor) \\
 	1.0 & 10/02/2018 & Finalised first version. & Alistair Baron (PhD Tutor) \\ 
 \end{tabularx} 

diff --git a/progress-report-templates/scc-phd-progress-report-ft-template.pdf b/progress-report-templates/scc-phd-progress-report-ft-template.pdf
diff --git a/progress-report-templates/scc-phd-progress-report-pt-template.pdf b/progress-report-templates/scc-phd-progress-report-pt-template.pdf