Stop, admit, try to revoke the transfer, work with IT Security team to ensure no one falls for this! Data is everything, employees must protect their companies by ensuring not giving away free data away.

It's very important to conduct a thorough audit of all of your current systems. This will alert you to any issues or potential issues that can occur and minimize risk.

Unfortunately it can happen! I have experienced this a few times in my career! Best advice is to make sure your IT company has your company/hospital locked down on all electronics! Next, coach the staff to NOT open personal emails on any work computers or fall for the phishing scams! Last, run a campaign in your company/hospital that has virtual training with step by step videos and questions so all employees know what not to do if possible!! It’s not perfect in any way but the more you can help prevent the better!

Reduce the demands on your people. Security is just as much psychology as technology. If you make it too complicated for people to do their job they will just bypass you. Stop reading NIST and figure out ways to get 1% better. Security should do a root cause and ask, “why did this data get past our controls, how could we have made it easier for the end user to add some base level of security”. Or you can send out a 10 minute training everyone will just click through and ignore.

To prevent future data breaches, conduct a thorough security audit, enhance data protection with encryption and multi-factor authentication, provide regular employee training, implement strict access controls, and establish an incident response plan. Continuous monitoring and adherence to security best practices are essential.