Project Coordinator - Formats
Project Coordinator - Formats
Moment Factory
Montreal, Quebec, Canada
See who Moment Factory has hired for this role
- Facilitate coordination between the content, innovation, interactive, and environmental departments;
- Plan and organize activities and meetings related to project implementation;
- Provide administrative support to the entire project team;
- Provide support to the Line Producer for all aspects of project management (budget, schedule, risk management, stakeholder management, communication, etc.);
- Ensure proper project documentation (note-taking, archiving, etc.);Assist in updating various tools (budget, schedule, etc.);
- Contribute to the enhancement of existing processes, devise and communicate new management tools to relevant stakeholders;
- Prepare contracts for freelancers and suppliers;
- Monitor communications with employees, clients, suppliers, collaborators, freelancers, and stakeholders;
- Assist the team with various accounting tasks (expense accounts, invoicing, etc.);
- Ensure efficient management of workload distribution and allocated project hours to adhere to budgetary limits;
- Coordinate and arrange travel and accommodations for the project team, and prepare associated documents (e.g., travel documents, Ical, Visa/B1, ATA Carnet, etc.);
- Manage tasks related to project closure, as required: archive data, conduct post-mortem analyses, gather graphic elements for the internal bank, and collect information for project communication;
- Deliver the project, with the collaboration of the entire team, on site;
- Execute ad-hoc requests from Producers and Line Producers;
- Support Producers in their business development efforts
- College diploma (DEC) or bachelor's degree in communication, project management, visual arts, and/or any other related experience;
- 2 to 3 years of experience in a coordination and/or project management position;
- Fluency in both French and English, both spoken and written (you will regularly communicate with English-speaking clients in this role);
- Proficiency in iWork, Office, and Google Workspace software suites;
- Work experience in an artistic environment related to Moment Factory's field of activity: multimedia environments, audiovisual production, architecture, events, etc
- Independence, initiative, precision, adaptability, and strong organizational skills;
- Demonstrated ability to manage multiple projects simultaneously, work under pressure, and collaborate effectively in a team;
- Attention to detail, effective prioritization, and resourcefulness;
- Excellent communication skills and a customer-oriented approach;
- Comfortable performing clerical/administrative tasks
- Flexibility in working hours;
- May include travel
- Hybrid work mode to optimize work-life balance;
- Group insurance benefits for you and your family;Wellness account, allowing you to claim personal expenses up to $250 per year;
- $110 inspiration account;
- Free access to Dialogue telemedicine service, to quickly respond to your health concerns and those of your family;
- 5 paid sick days per year;
- Personalized training and skills development plan through the MF School;
- Daily meals at a cost of $7, snacks and coffee available at all times;
- MF Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.)
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Seniority level
Not Applicable -
Employment type
Contract -
Job function
Other -
Industries
Entertainment Providers
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