Quick Guide to Student Support Services and Resources

General Support: “I have a question and don’t know where to start” - Office of Graduate Studies. somgrad@ohsu.edu, 503-494-6222

Accommodations: “I have unique needs due to a disability” - Office of Student Access. studentaccess@ohsu.edu, 503-418-6820

Financial Counseling: “I need assistance managing my personal finances” – Financial Planning & Debt Management. Janna McKay, mckayj@ohsu.edu

Financial Aid: “How do I manage my cost of attendance during graduate school?” – OHSU Financial Aid. 503-494-5119

Diversity: “I would like to find multicultural resources on campus” – Center for Diversity and Inclusion. cdi@ohsu.edu, 503-494-5657

Office of Civil Rights Investigations and Compliance: “I feel harassed and want to file a report” – ocic@ohsu.edu, 503-494-5148

Student Health and Wellness Center: “I don’t feel well” or “I need to talk to someone” – shw@ohsu.edu, 503-494-8665

Confidential Advocate: “I have a concern about sexual harassment, and I would like to discuss this with a confidential person” - capsupport@ohsu.edu

March Wellness: “I need to exercise” – Center for Health and Healing, 503-418-6272

Public Safety: “I don’t feel secure” – Public Safety. For on-campus emergency, 503-494-4444; for non-emergency safety questions, 503-494-7744.

Environmental Safety: “I have a chemical or radiation safety issue” – Environmental Health & Radiation Safety. ehrs@ohsu.edu, 503-494-7795. In case of chemical or radiation emergency, contact Public Safety at 503-494-4444

Welcome to OHSU - First Steps

Activate your OHSU email address

http://mail.ohsu.edu

Students are expected to regularly check their OHSU email address. Activation typically happens 30 days prior to the start of your first term. This is the primary address that OHSU will use to communicate with you, so please check it often.

Obtain an OHSU ID Badge

As a student, your OHSU photo identification will be issued with the assistance of your program. The procedure for obtaining an OHSU ID badge can be found on the Public Safety’s website: https://o2.ohsu.edu/transportation‐and‐parking/badges‐and‐keys/id‐badge.cfm Lost, stolen, or damaged cards must be reported to Public Safety immediately at 503-494-7744. All requests for new or reissued ID Cards must be signed by either Program Department or Graduate Studies.

Complete Mandatory Institutional Training for Graduate Students

www.ohsu.edu/integrity-department/education

OHSU requires all students to complete several different mandatory training modules. Please complete all required training modules in a timely fashion. Failure to complete mandatory training may be considered grounds for disciplinary action under the Professional Conduct Policy. Your Program Coordinator can help you access required trainings. These include:

HIPAA Training

As part of the HIPAA (Health Insurance Portability and Accountability Act) privacy standards, OHSU is required to educate all members of its community on how HIPAA will affect their role at the university. HIPAA training must be completed before computer access or physical access to areas containing protected health information (PHI) is granted or within 30 days of beginning duties at OHSU, whichever is sooner.

A Higher Standard: OHSU Respect at the University

This course is one of several mechanisms used to disseminate OHSU's expectations in order to prevent prohibited discrimination and harassment at the university. As OHSU's Code of Conduct expresses, respectful behavior is an expectation of all.

Integrity Foundations

All members of the OHSU Community are required to complete this course, and take subsequent Integrity Booster training every year.

Supplemental Training as Needed

Additional institutional training courses may be required. Consult with your program director and/or mentors to see which of the below you may need to complete.

• Responsible Conduct of Research (RCR)
• Research Laboratory Safety Training
• Radiation Safety Training
• Animal Handling Classes

Commuting

Tri-Met Pass

https://o2.ohsu.edu/campus-access-and-commute/transit | parking@ohsu.edu

Graduate students may purchase discounted Tri-Met passes at the parking office. For more information contact the OHSU Parking Office at parking@ohsu.edu or visit their website. Tri-Met’s website can be found at www.trimet.org

Parking

http://www.ohsu.edu/parking | Phone 503-494-8283

Parking on the campus is very limited, however, graduate students are eligible for passes under certain conditions. Requests for parking must go through the Graduate Studies Office and must be approved by the Associate Dean for Graduate Studies. If you are on campus for a doctor’s appointment, you can park during your appointment for free but you need to call transportation and parking to be placed on the “do not ticket” log (503-494-8283.) Carpools, vanpools and public transportation are highly encouraged.

MyCommute offers a closed network of current OHSU employees and students. Explore the interactive map, post your needs, and message anonymously. OHSU log in required.

Lyft After Hours

Lyft Off is a commuter program intended to assist employees traveling at off-peak hours between 8pm and 5:30am to or from Marquam Hill or South Waterfront. Participants are covered, through the Lyft app, for up to $15 a day when traveling during off-peak hours. More information can be found here.

Bicycling

https://o2.ohsu.edu/transportation-and-parking/bike/index.cfm

Many people choose to cycle to OHSU. Information on cycling to OHSU as well as the best routes to take can be found at the website above. Register and log your eligible rides here to earn a $20 reimbursement for every 20 days of biking to OHSU!

Communication Essentials

Check Your OHSU Email!

Graduate Studies uses only the email issued by OHSU. You are responsible for regularly checking your OHSU email for important information. It is your responsibility to respond to emails, meeting invitations, and requests for information in a timely fashion.

While a student at OHSU you may have a need to communicate with groups of faculty, staff or students from the wider OHSU community. OHSU Policy 08-10-005, Internal Communications, stipulates that any e-mail sent to more than 50 addresses across departments or a program be approved in advance through Strategic Communications.

Check the OHSU Intranet

https://o2.ohsu.edu/

O2, the OHSU Intranet, contains useful information on a variety of resources, including but not limited to information technology group help desk, inclement weather, and OHSU discounts at partner companies and organizations.

Maintain a Current Address on File

https://sisweb.ohsu.edu/

You are required to maintain a current physical address on file at all times. You should change update your address in the Student Information System (SIS) as well as notifying your program coordinator. 

Technical Standards

Health Sciences programs have a societal responsibility to train competent healthcare providers and scientists that demonstrate critical judgment, extensive knowledge, and well-honed technical skills. All candidates for an OHSU degree or certificate must possess essential skills and abilities necessary to complete the curriculum successfully. These include academic (e.g., examination scores, grade point average) as well as technical standards. These technical standards are nonacademic criteria, basic to all of OHSU’s educational programs. Each OHSU program may develop more specific technical standards. For more information see OHSU Policy 02-70-010, Technical Standards.

OHSU Technical Standards:

1. Acquire information from experiences and demonstrations conveyed through online coursework, lecture, group seminar, small group activities, and other.
2. Ability to recognize, understand and interpret required instructional materials including written documents, computer-information systems, and non-book resources.
3. Ability to manipulate the equipment, instruments, apparatus, or tools required to collect and interpret data appropriate to the domain of study, practice or research.
4. Ability to follow universal precautions against contamination and cross-contamination with infectious pathogens, toxins, and other hazardous chemicals.
5. Solve problems and think critically to develop appropriate products and services (e.g., treatment plan, a scientific experiment.)
6. Synthesize information to develop and defend conclusions regarding observations and outcomes.
7. Use intellectual ability, exercise proper judgment, and complete all responsibilities within a time-frame that is appropriate to a given setting.
8. Maintain effective, mature, and sensitive relationships under all circumstances (e.g., clients, patients, students, faculty, staff and other professionals.)
9. Communicate effectively and efficiently with faculty, colleagues, and all other persons encountered in any OHSU setting.
10. Work in a safe manner and respond appropriately to emergencies and urgencies.
11. Demonstrate emotional stability to function effectively under stress and adapt to changing environments inherent in clinical practice, health care and biomedical sciences and engineering.

OHSU Code of Conduct and Graduate Student Professional Conduct Policy

OHSU Students are expected to follow the OHSU Code of Conduct, which can be found at https://www.ohsu.edu/integrity-department/code-conduct

Additionally, graduate students should follow ethics and professional behavior as outlined below.

General statement of ethics and professional behavior

Graduate professional training includes more than coursework. An essential facet of this training is the acceptance of a code that outlines responsible behavior for the students. This code specifies the obligations students have to others, to their program and profession, to their institution and to the public. These guidelines have been developed to enhance the students’ training, maximizing the benefits to their profession and society, and to minimize actions that do not benefit the greater good and only selfishly serve the individual. Learning and adhering to this code will create a positive academic atmosphere and expose the student to behaviors and attitudes required for success in the academic community.

Expectations of a graduate student

Behaviors and activities expected of all graduate students of the School of Medicine include the following:

• Academic achievement demonstrated by successful completion of coursework and substantial progress in research training
• Pursuit of knowledge that enhances the image of the University and the student's professional field
• Advancement of the University mission through research, education, healing, and community service
• Respect for human and animal participants in research and treatment of these participants in a thoughtful and humane manner
• Responsible conduct in the acquisition and communication of scientific findings
• Favorable representation of the institution during all professional activities
• Stimulation of interactions with colleagues to enhance the extended professional community
• Achieving the highest standards of relevant professional fields and societies
• Use intellectual ability, exercise proper judgment, and complete all responsibilities within a timeframe that is appropriate to a given setting.
• Maintain professional, effective, mature, and sensitive relationships under all circumstances (e.g., clients, patients, students, faculty, staff, and other professionals).
• Communicate effectively and efficiently with faculty, colleagues, and all other persons encountered in any OHSU setting.
• Work in a safe manner and respond appropriately to emergencies and urgencies.
• Demonstrate emotional stability to function effectively under stress and adapt to changing environments inherent in clinical practice, health care and biomedical sciences and engineering.

Unacceptable conduct by graduate students

Unacceptable conduct for graduate students of the School of Medicine includes but is not limited to the following:

1. Violating existing university policies, procedures and regulations, including but not limited to those set out in the OHSU Policy Manual, and the OHSU Code of Conduct.
2. Providing or receiving unauthorized assistance in course work including:
   • Submitting work (including papers, examinations, homework, and computer code) prepared by someone else as one’s own work
   • Obtaining a copy of an examination prior to the assigned date and time for that examination
   • Using notes or other materials (books, calculators, cell phones, computers) not approved by the instructor during an examination
   • Copying from or giving information to another student during an examination
   • Having someone else take a course, do homework, write papers, or take an examination in one’s place
   • Collaborating with others on assignments or take-home examinations when the instructor requires individual work
   • Submitting a paper or project prepared for another class as new work without the consent of the instructor
3. Engaging in plagiarism – representing the work of another as one's own. Specifically this includes copying material from another source (including books, journals, and web pages) without use of quotation marks and/or acknowledging that source by citation;
4. Misconduct in Research, including:
   • Knowingly fabricating, altering, or destroying data in a research project,
   • Representing another person’s data as one's own,
   • Knowingly falsifying research results or other data,
   • Sabotaging the research efforts of another person;
5. Knowingly producing false evidence or false statements, making charges in bad faith against any other person, or making false statements about one’s own behavior related to educational or professional matters;
6. Exhibiting behavior that is disruptive to the learning process or to the academic or community environment, such as disruption of formal lectures or other University events;
7. Engaging in discriminating or disrespectful behavior toward another student, employee, trainee or other individual affiliated with the university. This behavior includes statements, gestures or other activities directed toward another individual that make the work or educational environment unpleasant and/or may compromise the ability of that individual to work or learn effectively or comfortably;
8. Current habitual or excessive use of alcohol, unlawful drugs or misused prescription drugs which bears on the suitability of the student for the student's profession of study.

Academics

Registering for Classes

https://sisweb.ohsu.edu

Student Information System (SIS) is a secure, interactive application that allows you to register for classes. Additionally, SIS may display grades, display unofficial transcripts, review charges and make payments online, review holds (if they exist), view/change personal information such as address, e-mail, etc., view/print your class schedule. It is particularly important that students register for courses by the term deadlines listed in the academic calendar. Late registration requests are not guaranteed and are subject to review and approval by the Associate Dean of Graduate Studies and the Registrar's office. The academic calendar can be found at http://www.ohsu.edu/xd/education/student-services/registrar/registration-information/academic-calendar/index.cfm

Degreeworks

Degreeworks is an online information system that tracks your academic progress. It is important to routinely track your records for both accuracy and verification of your time to degree completion. Degreeworks is accessed by logging into SIS.

Student Education Records

Education records for all students that have been accepted and matriculated shall be kept and maintained by the Office of the Registrar and the Program to which the student belongs.  The education record contains information including but not limited to, copies of application materials, records of grades earned, assignments, faculty evaluation of student performance, information concerning discipline and counseling for academic and/or professionalism issues and clinical performance in accordance with the Family Educational Records and Privacy Act (FERPA).

The Graduate Studies office will maintain student records for Master’s and PhD students relevant to the student’s progress towards their advanced degree, including the following:

1. Copy of application and admission offer letter.
2. Advancement to Candidacy form (Ph.D. students only) - This form is signed by the Ph.D. Program Director, certifying that the student has been advanced to candidacy for the doctoral degree.
3. Mentor Assignment form for thesis and dissertation students.
4. Thesis or Dissertation Advisory Committee Form for relevant MS and PhD programs.
5. The signed and dated Request for Oral Thesis/Dissertation Examination Form.
6. DAC/TAC meeting summaries
7. The signed and dated Oral Thesis/Dissertation Examination Certification Form or culminating experience completion form, if applicable.
8. Other correspondence and communication to Graduate Council or Office of Graduate Studies concerning the student.   This may include correspondence related to academic probation, leaves of absence, withdrawal or dismissal from the Program.

Official education records and original application documentation are maintained by OHSU’s Office of the Registrar. Additional information, including the Annual Notification of Student Rights, the Education Records Policy and the Request to Restrict Directory Information can be obtained on the Registrar’s website. OHSU policies elaborate upon or qualify these rights to the extent the institution is authorized to do so under law (see OHSU Policy 2-20-005), Education Records.

Sakai

Sakai is OHSU's online course management system used to distribute course materials, provide course announcements, submit assignments online and provide collaborative workspace. You can log into Sakai at: http://sakai.ohsu.edu

Graduate Council

The Graduate Council oversees all Graduate Programs in the School of Medicine and advises the Associate Dean on all academic matters related to graduate education. These include but are not limited to, transfer of credits, transfer of programs, setting stipend levels, program evaluations, course evaluations, new program and new course approvals. The Associate Dean for Graduate Studies convenes the Council, which includes faculty representatives from all Graduate Programs and two student representatives selected by the Graduate Student Organization. The Council meets monthly from September to June. Meeting minutes are regularly posted on the Graduate Council website at

https://o2.ohsu.edu/school-of-medicine/school-medicine-committees

Forms, Policies, and Resources

All Graduate Studies forms can be found on the website under Forms, Policies, & Resources:
https://www.ohsu.edu/school-of-medicine/graduate-studies/forms-policies-and-resources

University Policies

Upon matriculation into an OHSU Graduate Studies program, each student agrees to be bound by the OHSU Code of Conduct, rules, policies, procedures and administrative regulations of OHSU as they exist at the time of admission and as they may be changed during the student’s continued enrollment. Students must be familiar with the policies and procedures as delineated in this manual and are also required to familiarize themselves with all policies and procedures of OHSU as published on the OHSU Intranet (O2). Academic policies can be found at https://www.ohsu.edu/education/academic-policy or in the OHSU Policy Manual on O2.

Academic Regulations for SOM Graduate Programs

Policies, guidelines, and recommendations are presented for the entire School of Medicine graduate studies portfolio in the Academic Regulations Graduate Programs. Individual programs may implement more rigorous policies, guidelines, and recommendations that build upon this document.  It is recommended that every graduate student read these guidelines.  

Individual Program Policies and Procedures

In addition to the policies and procedures established by the Graduate Council, each Graduate Program has specific requirements, regulations and procedures. Information about specific program requirements should be obtained from the faculty director or administrative coordinator for the student’s program.

Graduate Researchers United: Rights and Responsibilities

PhD students represented by Graduate Researchers United are responsible for understanding the terms of the Collective Bargaining Agreement, including but not limited to all rights and responsibilities under the agreement.

Non-Discrimination Policy

OHSU provides equal opportunities to all individuals without regard to race, color, religion, national origin, disability, age, marital status, sex, sexual orientation, gender, gender identity or expression, veteran status, or any other status protected by law. It does not discriminate on any status protected by law. This policy applies to all employment, education, volunteer, and patient care related activities or in any other aspect of OHSU’s operation. Retaliation for reporting discrimination is prohibited. To make an inquiry or report an incident of discrimination, contact OHSU’s Office of Civil Rights Investigations and Compliance at 503-494-5148, ocic@ohsu.edu.

Title IX Notice of Non-Discrimination

Title IX of the Education Amendments of 1972 (“Title IX”) protects individuals from discrimination and harassment on the basis of sex or gender in any educational program or activity operated by recipients of federal aid. OHSU, as a recipient of federal funds, complies with Title IX and 34 CFR Part 106 by prohibiting sex and gender discrimination and harassment, which includes sexual misconduct and sexual violence, in education programs, activities, employment, and admissions. Inquiries about Title IX compliance or sex/gender discrimination and harassment may be directed to the OHSU Title IX Coordinator: Angela Fleischer. Contact Angela Fleischer at 503-494-5148 or titleix@ohsu.edu. Inquiries may also be directed to the U.S. Department of Education, Western Region Office for Civil Rights at 206-607-1600, ocr.seattle@ed.gov.

Student Grievance and Appeal Policy for Non-Discrimination Issues

Students have the right to grieve matters related to, but not restricted to, the following academic areas: role as a student, activities within a school/program, decisions made on the basis of any policies or procedures thought to be unfair, Students may not grieve assigned grades or disciplinary actions. For more information refer to OHSU Policy 02-30-055, Student Grievance and Appeal.

A grievance involving unlawful discrimination is referred to the Office of Civil Rights Investigations and Compliance.

Completing Your Degree

Guidelines and Regulations

It is your responsibility to thoroughly read and understand the guidelines and regulations for your specific degree type. Find the guidelines online here: https://www.ohsu.edu/school-of-medicine/graduate-studies/forms-policies-and-resources

Degree Award Dates

OHSU awards diplomas for the term in which degree requirements are completed. The degree requirements can be fulfilled at any time during the academic year. Ph.D. students must submit an official receipt of a binding certificate from the Library in addition to a completed Certificate of Approval (COA) to be deemed "complete/graduated" with their academic program of study. Degrees will not be awarded until all academic requirements have been met and the student pays all debts. Physical diplomas are awarded and mailed at the end of each academic term.

*For Ph.D. students who complete their academic degree part-way through a term, they can reach out to the Assistant Dean of Academic Affairs in Graduate Studies to request a "Verification of Completion" letter in order to verify the completion of their degree to move onto post-doctorate positions or other employment opportunities. 

Commencement

The Hooding and Commencement ceremony is held in early June each year. Graduate students who have applied for degrees may participate in the event. Additional criteria will be sent to individual programs and communicated to students in the spring.

Registrar and Financial Aid

If you need financial assistance to attend OHSU, please visit the Financial Aid Office, Mackenzie Hall, and room 1120. Federal aid applications are available beginning in December and should be received by the federal processor by March 1 to qualify for priority processing. Late applications are accepted, but funding may be exhausted in some programs.

The Office of the Registrar services include registration for courses, grade reports and official transcripts. The Registrar and Financial Aids office also receives requests for financial aid and deferral of student loans. It should be noted that many actions that affect student status are initiated at the program level before being officially recorded by the Registrar. These actions include change of grade, advancement to candidacy, request for oral exam and leave of absence.

Office of the Registrar

http://www.ohsu.edu/registrar | Phone: 503-494-7800 |regohsu@ohsu.edu

Monday – Friday, 7:30 a.m. – 4:00 p.m. Mackenzie Hall Room 1120

Financial Aid      

http://www.ohsu.edu/finaid | Phone: 503-494-7800 |finaid@ohsu.edu

Monday – Friday, 7:30 a.m. – 4:00 p.m. Mackenzie Hall Room 1120

Cashier’s Office

https://www.ohsu.edu/education/cashiers-office | Phone: 503-494-8243

Located in Marquam Plaza, Monday – Friday, 8:00 a.m. - 3:45 p.m.

Tuition & Fees

Degree programs assess different tuition and fees. Please contact your program administrator for details specific to your Graduate Program.

Student Support

Student Access – Accommodations and Disability

www.ohsu.edu/student-access | studentaccess@ohsu.edu | 503-494-0082

OHSU is committed to providing equal access to qualified students with disabilities. Student Access determines and facilitates reasonable accommodations, including academic adjustments and auxiliary aids, for students with documented disabilities. A qualified student with a disability is a person who meets the academic and technical standards requisite to admission or participation in a particular program of study. As defined by the Americans with Disability Act (ADA), a person with a disability has a physical or mental impairment that substantially limits one or more major life activities of the individual. This may include, but is not limited to, physical conditions, chronic health issues, sensory impairments, mental health conditions, learning disabilities and ADHD. Student Access works with students with disabilities from all of OHSU’s educational programs and at each campus.

It is recommended that you contact Student Access to consult about possible accommodations if you a) received disability accommodations in the past, b) begin experiencing academic difficulties, and/or c) are given a new diagnosis from your healthcare provider.

OHSU Library

www.ohsu.edu/library | library@ohsu.libanswers.com | Information Desk: 503-494-3460

OHSU Library provides extensive online and print resources, as well as expert library staff support. Access the OHSU Library’s online resources 24 hours a day, 7 days a week from any location by authenticating with your OHSU accounts, Search any of our 130 databases which are linked to more than 31,000 journal subscriptions and 205,000 online books. Additionally, the Library has over 85,000 print books, and participates in regional and global interlibrary borrowing networks. Items not available online are available at no charge via the Library’s Get It for Me service which delivers articles and chapters via email within 1-2 business days. The Library’s Education, Research and Clinical Outreach librarians support your learning through consultations and addressing questions about searching, information and citation management, critically appraising the literature, and disseminating your scholarship. The Library also provides 24-hour technology-enabled spaces with access to printing and specialized software, and lends equipment to facilitate knowledge creation and sharing.

Student Academic Support Services

Students can get support with test-taking skills, time management, active studying techniques, active studying techniques, managing stress and more by contacting Student Academic Support Services (SASS). Request a one-on-one appointment or arrange a workshop by contacting the team.

Professional Development and Training Resources

https://libguides.ohsu.edu/

Professional development resources include, but are not limited to: writing and publishing, scientific presentations and talks,  and communicating science. 

Mentorship and Career Design

https://www.ohsu.edu/education/mentorship-and-career-design

The office of Mentorship and Career Design supports career success of learners, faculty, and academic staff in the Education Mission. They are part of Educational Improvement and Innovation in the Provost Office.

Center for Learner Diversity, Equity & Inclusion

https://www.ohsu.edu/center-for-diversity-inclusion/student-resources

CDI supports and works in collaboration with the academic units, hospitals, and other campus and community resources in promoting an environment that values and nurtures an inclusive environment of diversity through various resources and programs for students, staff and faculty.

Office of International Services

https://www.ohsu.edu/international-affairs/international-students

The Office of International Services (Mackenzie Hall Room 1182) provides immigration advice and services to international students, employees and visitors.

Student Debt Counseling

Almost every student who attends OHSU does so with the help of financial assistance of some kind. Regardless of how a student chooses to fund their education, they are doing so by taking on a future financial responsibility.

Look to Student Debt Counseling as a resource for:  

• Student debt management and counseling
• Financial literacy
• Budgeting

You can reach out to Janna McKay, Manager, Educational Debt Counseling and Financial Management Program, at mckayj@ohsu.edu, or on (503) 494-7872.

Student Involvement

Graduate Student Organization

http://ohsugso.weebly.com/ | somgso@ohsu.edu | https://ohsugso.weebly.com/event-calendar.html

The Graduate Student Organization (GSO) is composed of graduate students from all Graduate Programs within the OHSU School of Medicine. The GSO provides a forum for students to exchange ideas, address student needs and concerns, keep students informed of issues relevant to graduate student life on campus and foster a sense of community among the students. Typical activities include monthly coffee breaks, happy hour events, travel awards, student awards, and other rotating events. Meetings take place the first Tuesday or Wednesday of each month at 12 pm throughout the entire academic year (lunch is provided!). Check the GSO website for exact meeting dates. The GSO website provides a list of graduate student resources on campus, online, and keeps a calendar of relevant events (at OHSU and in Portland) that might interest you!

Student Center

http://www.ohsu.edu/academic/acad/recreation/ |503-494-8295

The OHSU Student Center is located on Campus Drive near parking structure two and across the street from the Doernbecher Children’s Hospital. The Student Center is comprised of a meeting/study space, a Media Room with movie and sports events viewing, a pool, workout facilities, and a gym that hosts intramural sports.

All-Hill Council

https://o2.ohsu.edu/student-central/involvement/all-hill-council/index.cfm | scouncil@ohsu.edu

The All-Hill Council comprises OHSU's student body government. Each school contributes members to the Council. Graduate students may have up to eight representatives: to find out about being a representative, attend one of the meetings and/or talk to a Council or GSO officer. Student Council meetings are held the second Friday of the month at 12pm and are open to anyone. In addition to facilitating communication about OHSU news and policies to students and acting as a voice of students to administrators, the Council also provides funding for events bringing together students across schools and programs.

Your Health and Safety

Public Safety

http://www.ohsu.edu/pubsafety/ | Emergency on Campus: 4-4444 | Non-emergency: 503-494-7744

The Department of Public Safety is dedicated to assisting all members of the OHSU community whenever possible. Public Safety maintains a comprehensive communications center (dispatch) staffed 24 hours a day, 7 days a week by professional dispatchers who are trained to triage requests for service, including emergencies and initiate the appropriate response. If they are unable to provide the requested service with our resources, they will make all reasonable attempts to locate someone who can.

Background Checks

Per OHSU Policy 03-10-001, Background Checks, as OHSU Members, a background check will be conducted on all students. After an initial background check, students are required to disclose to Public Safety any criminal conviction (except a traffic offense) within 15 days of the conviction.

Emergency Preparedness

OHSU has established an Emergency Management Program that plans for an organized and effective response to emergencies. This page includes links to sign up for text alerts, inclement weather or modified operations updates, and other valuable information.

Student Health and Wellness Center

https://www.ohsu.edu/education/student-health-and-wellness-center

shw@ohsu.edu | 503-494-8665 | Baird Hall Room 18   

The Student Health & Wellness Center is your "medical home" providing routine outpatient care and counseling services to meet a wide variety or your health care needs. They are open Monday through Friday from 8:30 am until 4:30 pm and are located in room 18 (Primary Care) and room 6 (Counseling and Wellness Services) of Baird Hall. Services offered include primary care, well woman exams, contraception, reproductive and sexual health exams, travel medicine, immunizations, counseling, and medication management. All registered full-time students in degree and certificate training programs that pay the required health fees in addition to their tuition at OHSU are eligible for health and counseling services at SHW.

A referral is required to see any health care provider outside of SHW, with the exception of women’s health providers. There is no cost for a SHW visit, so this should be considered your primary care place and is always cheaper than seeking outside providers.

Immunizations

OHSU follows the guidelines for required immunizations issued by the Center for Disease Control (CDC) and by the State of Oregon. Students must comply with pre-entrance immunization requirements and remain in compliance for the duration of their enrollment at OHSU, as specified by SHW You may review a summary of these requirements on the SHW website.   

Immunizations are available through the county health offices and/or the student’s personal health care provider. SHW will only assist students in completing the Hepatitis B vaccination series and follow up titer for students that have started but not completed this requirement. All costs associated with immunizations are to be incurred by the student. Failure to provide proof of immunizations within 30 days of matriculation will result in a student being restricted from registering or attending class. (See OHSU Policy 02-90-010, Student Health).

March Wellness Center

http://www.marchwellness.com |503-418-6272

The March Wellness Center is located on the Waterfront Campus and is accessible via the Tram. The center offers a wide variety of fitness classes, equipment, and programs for OHSU students and fitness center members. OHSU Students are members of March, and can access the center and its classes for free.

OHSU Ombudsman

https://www.ohsu.edu/ombudsman/contact-ombudsman

The OHSU Ombudsman offers a safe, confidential place to discuss campus-related issues and explore possibilities for informally addressing concerns. The Ombudsman will listen and review matters; help identify options; make inquiries and make referrals as appropriate; and/or facilitate resolutions in an impartial manner. 

OHSU Confidential Advocate Program

The Confidential Advocacy Program (CAP) provides confidential support services to OHSU employees, students, and volunteers who have experienced any form of sexual misconduct: sexual harassment, sexual assault, intimate-partner violence, and/or stalking, whether at OHSU or outside of the university. CAP advocates can connect you with community and campus resources, as well as provide emotional support, help with safety planning, and navigating reporting systems. 

Our community-based partners are located in each of the five OHSU campus locations in Oregon. Confidential Advocates can be reached 24/7 at the numbers listed on this page.  You can also reach the OHSU Portland CAP program for assistance by emailing us at capsupport@ohsu.edu.