Adding a category of keywords

A keyword is a word, phrase, or set of characters using which the application identifies data on SharePoint sites. To search SharePoint sites for data using keywords, you have to add keywords to a category. A category can contain a single keyword or an expression consisting of several keywords.

To add a category of keywords:

1. Open Management Console.
2. In the tree of nodes of Management Console, select the Categories and policies node.
3. In the workspace of the node, click the New category button and select Keywords in the list of category types that opens.

   The Category settings dialog will appear. This window lets you add keywords to a category and specify the category name.

4. In the entry field, type the keywords to be included in the category.

   A keyword is a word or word combination enclosed in quotation marks. Use the "!" character at the beginning of the keyword to make it case-sensitive. Keywords can be combined into expressions by using such operators as AND, OR, NEAR(n), and ONEAR(n). Use round brackets to specify the order in which the operators should be applied.

   The OR operator is applied automatically to keywords typed in the entry field beginning with a new line. The application detects files whose text includes keywords consisting of one or more lines of the category.

   Example: The category contains the following expression consisting of keywords: "security" AND ("!Kaspersky Lab" NEAR(5) "program code") The application detects files whose content matches the following criteria: They include words and word combinations "security", "Kaspersky Lab", and "program code". The words "Kaspersky Lab" begin with upper-case letters. The word combination "program code" is used before or after the word combination "Kaspersky Lab" with five or fewer words between them. For example: "...protect the program code of the application against hacking. At the conference, Kaspersky Lab will showcase an improved version of the product that makes networking more secure". For more details on how to add categories of keywords click the Help on adding keywords link in the Category settings window.

5. Specify the category name in the Name field.
6. In the Comments field, specify additional information pertaining to data included in the category.
7. Click the OK button.

   The new category is added to the list of categories in the Categories and policies node.

You can use a category to search SharePoint sites for data and monitor data leaks.