How to organise a conference or an exhibition at the CoR

​​​​The E​uropean Committee of the Regions (CoR) can host events (conferences, seminars, participatory sessions etc.) and exhibitions organised by a variety of bodies, such as regional representations, EU institutions, regional associations, foundations, academia.​

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Conferences and events at the CoR

Requirements for conferences and events:

  • Your application should reach us minimum three months prior to the date of your event.
  • Your application must be supported and signed by a Member of the CoR (or an alternate) – Does not apply to EU institutions
  • A draft programme of your event must be attached to the application.
  • The theme of your event must be related to at least one of the political priorities of the CoR.
  • Gender balance (NOT including the moderator) is mandatory in each panel. 
  • Your event must be attended by a minimum of 50 participants (not including organisers and speakers).
  • The event must not have a commercial purpose; no commercial activity is allowed on the CoR premises nor in relation to an event on the CoR premises.
  • Your event must be entirely free of charge for participants (no fee is allowed for any part including conference, catering etc of the event).

When can you hold an event at the CoR?

Your event can be scheduled during the following hours:

  • Monday: 09:30 -17:30
  • Tuesday – Friday: 09:00 – 17:30
  • Evening receptions should end no later than 7.30pm.

What does the CoR offer?

The CoR can provide the following logistics:

  • Conference venues to accommodate 50 to 150 delegates (max. 3 venues for max. 2 days)
  • Badging
  • Announcement of your event on the CoR webpages  
  • Standard conference room equipment: seats, tables, screens, headphones, microphones for speakers and attendants, one PC and free internet access, interpretation booths
  • Non-standard equipment (e.g. extra chairs/tables, webstreaming/VOD, pinboards, flipcharts, standalone screens) may be available from the CoR and must be requested separately (subject to approval and availability)
  • The CoR does not provide online conferencing tools, interpretation services nor catering. 

What rooms are available for conferences and events?

  • JDE 51: 109 seats + 13 for the speakers, 11 interpretation booths
  • JDE 52: 150 seats + 15 for the speakers, 13 interpretation booths
  • JDE 53: 55 seats + 7 for the speakers, 3 interpretation booths (+ 25 chairs)
  • JDE 70: 50 seats + 16 for the speakers, 7 interpretation booths
  • VMA 1: 80 seats + 55 seats (with non-permanent headphones) + 11 for the speakers, 10 interpretation booths
  • Atrium 5: used for receptions and similar events (max. capacity: 400 persons)
  • Foyer 5: used for exhibitions and coffee breaks (max. capacity: 150 persons)

For pictures of the above rooms please refer to the document section of this page.

How to apply?

To apply for a conference or an event in the CoR please send the relevant application form (see below) with a draft agenda minimum 3 months in advance to ConferencesCdR@cor.europa.eu. You should receive a final reply within 10 working days. 

Exhibitions at the CoR

Requirements for exhibitions:

  • Your application should reach us minimum three months prior to the proposed start date of your exhibition.
  • Your application must be supported and signed by a Member of the CoR (or an alternate) – Does not apply to EU institutions.
  • The theme of your exhibition must be related to at least one of the political priorities of the CoR.
  • The exhibition must not have a commercial purpose; no commercial activity is allowed on the CoR premises nor in relation to an exhibition on the CoR premises.
  • Your exhibition must be entirely free of charge for participants (no fee is allowed for any part of the exhibition including visit, vernissage etc.).

What are the exhibition visiting hours at the CoR?

Your exhibition can be visited as follows:

  • Monday: 09:30 -17:30
  • Tuesday – Friday: 09:00 – 17:30
  • Evening receptions should end no later than 7.30pm.

Please note that exhibitions at the CoR are not open to the general public, but only to persons carrying a badge granting them permanent access to the CoR, or carrying a special badge as a participant to an event (conference, meeting...) on the CoR premises.

What does the CoR offer?

The CoR can provide the following logistics:

  • Exhibition hall
  • Hooks and rails, easels, screens
  • Badging for exhibition opening guests
  • Internal announcement of your exhibition  
  • The CoR does not provide catering nor personnel helping during the exhibition mounting and dismantling

What does the CoR exhibition area look like? 

For pictures of the exposition area please refer to the document section of this page.

How to apply? 

To apply for an exhibition at the CoR please send the relevant application form (see below) minimum 3 months in advance to ExpoCdR@cor.europa.eu. Please attach visuals of the proposed exhibition to the application and a description (size, weight, materials) of the exhibits. A final reply will be sent within 10 working days.

Documenti