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Marketing/Proposal Coordinator

Hire10 West Palm Beach, FL

Marketing Coordinator Job Description

SLED-Specific Marketing and Business Development Responsibilities

Responsibilities

  • Assist Marketing Manager in all aspects of marketing and business development as required
  • Monitor sources of industry-related market information
  • Gather research data related to clients; competitors; past, current, and prospective markets; and relevant

corporate experience

  • Monitor online and print sources, including newspapers, magazines, and blogs
  • Maintain list of relevant resources and achieve proficiency in understanding applicable laws and regulations to ensure compliant RFQ/RFP responses
  • Prepare or assemble written and visual information for client presentations
  • Maintain scheduling and tracking systems for individual pursuit and proposal elements and status
  • Assist in developing pursuit plans and client outreach activities ahead of RFP release
  • Help to produce SOQs/proposals, including editing and graphics; prepare for digital and/or print reproduction
  • Identify and monitor SOQ/proposal criteria, ensure response is fully compliant
  • Handle production and arrange for on-time delivery of SOQs/proposals
  • Maintain scheduling and tracking systems for individual pursuit and proposal elements
  • Gather content from team and consultants as needed
  • Track pre-submittal meeting schedules and attendees, identify decision-makers
  • Record and distribute notes from pre-submittal and public sector meetings
  • Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel,

projects, prior proposals, boilerplate, visuals, and mailing lists

  • Help manage seller-doer schedules to maintain regular client interactions

General Marketing Responsibilities

  • Monitor sources of industry-related market information
  • Gather research data related to competitors; past, current, and prospective markets; and relevant corporate experience
  • Monitor online and print sources, including newspapers, magazines, and blogs
  • Contribute to CRM maintenance and data entry related to clients, consultants, personnel, and mailing lists; maintain content library, including prior proposals, boilerplates, and visuals
  • Maintain online presence, including social media, website, and email
  • Embrace and implement brand standards
  • Assist with graphics, writing, and proofreading
  • Track media kits and opportunity deadlines; maintain list of editorial contacts and publications
  • Handle requested edits to press releases and article drafts
  • Track publication, association, and community event postings
  • Ensure compliance with copyright laws and photographer usage rights
  • Identify images related to content
  • Coordinate awards competition entries; ensure compliance with award requirements
  • Coordinate firm/company special events
  • Maintain relationships with specialized consultants; delegate and coordinate work for special projects
  • Maintain company registrations, track professional staff licensure list or list of industry involvements

by staff

  • Maintain corporate memberships in industry and client organizations

Capabilities

  • Understanding of basic business development principles
  • Working knowledge of business, CRM, digital, and graphic design software
  • Knowledge of database concepts
  • Organizational skills, multi-tasking
  • Attention to detail
  • Excellent writing and proofreading ability
  • Ability to work well with various types of personalities and work styles
  • Excellent time management skills
  • Knowledge of software/technologies for developing client presentations/communications
  • Understanding SOQ/proposal production, including digital and printing/binding

Education/Certification Requirements

  • Associate’s or Bachelor’s degree: one to three years of experience
  • No degree: three to five years of relevant A/E/C experience

Career Path

  • Marketing Manager, Marketing Director, Vice President, CMO

Job Requirements

  • Travel to events within 2+ hour radius of office with occasional overnight stay required
  • Lifting to set up at trade shows and the like
  • Standing at trade shows, networking events, presentations, etc.
  • Seniority level

    Entry level
  • Employment type

    Full-time
  • Job function

    Other
  • Industries

    Staffing and Recruiting

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