Assistant Director of Development, College of Fine Arts

Job Posting Title:

Assistant Director of Development, College of Fine Arts

Hiring Department:

College of Fine Arts

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world

Benefits package:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Other services and perks.
  
  
  

This job description may not include all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you're personally interested in and excited to drive positive change at the College of Fine Arts.

Purpose

The Assistant Director of Development reports to the Executive Director/Assistant Dean of Development and oversees daily operations of the College of Fine Arts development office, including supervising administrative staff, managing special projects, and managing all aspects of the college’s events including the Fine Arts Advisory Council. This position is responsible for maintaining the office’s high standards of customer service while maximizing productivity and efficiency.

Responsibilities

• Project Management: Works closely with the Executive Director/Assistant Dean of Development to coordinate and manage all aspects of the 150- member Advisory Council. Oversees membership lifecycle process, including nominations, dues solicitation, and tracking terms of service. Works closely with the Executive Director/Assistant Dean of Development on special projects as needed. Maintains open communication and conducts regular and ad-hoc project reviews with project team, sponsors, and clients.
• Staff Manager: Hires, trains, and manages the Development office’s administrative team to meet or exceed day-to-day needs and organizational goals. Maintains strong communication with the team and assists regularly with questions and problem-solving. Responsible for setting performance expectations and performance reviews.
• Event Management: Plans and executes large scale in-person and virtual meetings, including the annual Advisory Council fall and spring meetings. Plans and executes the biannual Doty Award Dinner and other events as needed.
• Development Operations: Working closely with the administrative staff, oversees daily operations of the development office in accordance with college and TEXAS Development policies and procedures, including gift processing and reporting, annual fund, event planning, endowment compliance, prospect research, and donor relations. Serves as liaison for gift officers by answering questions, managing requests, and incorporating feedback. Tracks budgets and monitors office spending. Maintains documentation of Development office policies and procedures.
• Team Communicator: Provides excellent customer service to internal and external constituents concerning COFA development operations. Responsible for Advisory Council member communications through the council website, emails, and print materials. Coordinates business requests from Executive Director and Assistant Dean for Development.
• Other duties as assigned.
  
  
  

Required Qualifications

• Bachelor's degree and 3 years of experience at the Development Specialist or manager level, or equivalent.
• Project management experience including planning, organizing, and staffing significant short- and long-term projects.
• Experience with staff management skills, implementing expectations and accountability.
• Experience organizing and directing special events.
• Proficiency using Microsoft Office Suite.
• Demonstrates the following competencies: Effective Communications, Initiative, Managing Multiple Priorities, Planning, Tactical and Strategic, Accuracy and Attention to Detail, Tolerance for Ambiguity and Stress, Teamwork, Service Excellence.
  
  
  

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree
• More than three years of experience at the Development Specialist or manager level, or equivalent.
• Demonstrated experience hiring, training, and managing administrative staff.
• Demonstrated experience organizing and directing large and complex special events.
• Development experience working at a college or university
• Experience using a donor database or similar customer relationship management system.
• Background or interest in the visual and/or performing arts. Familiarity with fundraising/development.
• Experience with the Adobe Creative Suite, especially InDesign or Photoshop
• Working knowledge of UT Austin's policies and procedures. Experience with UT’s VIP donor database and DEFINE system.
  
  
  

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three-year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary

$60,000+, depending on qualifications

Working Conditions

• Prolonged screen time
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Lifting of objects/equipment up to 30 lbs.
  
  
  

Work Shift

M-F, 8am – 5pm, Occasional evening and weekend work, as needed, during special events.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.