Office Manager, Student Transportation

General Description

Provides administrative and secretarial assistance to an Area Manager of student transportation and oversees the effective operations of the office; performs a variety of moderately complex work within established procedures and standard practices; possesses knowledge of student transportation policies and procedures; works under general supervision and requires coordination with others within and outside the school and may require handling of sensitive information or dealing tactfully with the public; requires considerable judgment and knowledge of confidentiality. Requires frequent interaction with the Administrative Assistant to the Director of Transportation

Essential Job Functions

Essential Job Functions:

• Performs time and attendance and payroll procedures to include entry into CCPS online payroll system, verification of entered data, and tracking of leave balances; assists drivers with questions related to insurance, payroll and benefits;
• Performs secretarial and administrative work required to ensure the efficient operation of the office, including confidential correspondence; maintains employee database and verifies and tracks personnel actions; orders and maintains office supplies; performs office bookkeeping functions related to billing and collections;
• Screens visitors, telephone calls, incoming mail; responds to public, students and staff regarding a variety of matters related to student transportation operations and policies; personally answers inquiries which in the employee's judgment do not require the supervisor's attention;
• Prepares periodic state reports regarding mileage, accidents, vandalism, student injury and worker compensation. Also, furnishes information requested from within and outside the organization;
• Performs other related duties as assigned.
  
  

Budgetary Responsibility :

N/A

Report Preparation :

Prepares reports reflecting time and attendance for school bus drivers and office staff each pay period; researches and prepares reports as needed.

Equipment Operation :

Office equipment such as computer, printer, adding machine, copier, facsimile machine, multi-line telephone and radio communication, VEO (GPS) and VersaTrans (routing System).

Contacts:

Frequent contact with the Human Resources Department regarding school bus driver benefits; Finance Department regarding school bus driver payroll, billing; Risk Management Department regarding incident or accident resolution; Director’s Administrative Assistant.

Work Direction / Supervision :

N/A

Decision Making:

Performs majority of tasks independently within established procedures and standard practices. Seeks supervisory advice and guidance as necessary.

Formal Policy-Setting Responsibilities :

N/A

Physical Demands :

Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to use a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal indoor levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly; physical agility to lift up to 25 pounds; to bend, stoop, sit on the floor, climb stairs, walk and reach overhead.

Work Environment:

The employee regularly works in an office environment. The noise level is moderate to noisy. Must be able to handle fast pace and multitask.

Qualifications

Considerable knowledge of office operations and procedures; business English and mathematics and office equipment to include manual and automated filing systems. Working knowledge of school transportation programs and regulations, including confidentiality. Working skill in the use of a personal computer, utilizing word processing, spreadsheet and database software and the school division’s routing system, and GPS systems. Demonstrated ability to compose correspondence, assemble data and prepare reports and to communicate effectively both orally and in writing with all levels of personnel, students and the public.

Requirements

Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test
  
  

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

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01

Have you ever been convicted of a felony?

• Yes
• No
  
  

02

Have you ever been convicted of an offense involving the sexual molestation, physical or sexual abuse or rape of anyone?

• Yes
• No
  
  

03

Have you ever been the subject of a founded case of child abuse and/or neglect?

• Yes
• No
  
  

Required Question