Administration Assistant

Administrative Assistant Job

Description:

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Ministries, Apostle’s and Events or programs of the ministry. through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected

.

Typically reports to CEO Apostle Michelle Alle

n

Responsibilit

i

e:

• Answer and direct phone

cals
• Organize and schedule meetings and a

ppo

intmnts
• Maintain con

t

act ists
• Produce and distribute correspondence memos, letters,

fax

es andforms
• Assist in the preparation of regularly sch

e

duled eports
• Develop and maint

ain

a filin system
• Ord

e

r officesupplies
• B

ook

travel arangements
• Submit and rec

o

ncile expese reports
• Provide

gen

eral supportto visitors
• Provide information by answer

i

ng questionsand requests
• Res

ear

ch and createspre

s

entations
• Gnerate

rep

orts
• Handle mltiple projec

t

s
• Prepare andmonitor invoices
• Develop administrative staff

by

providing informaion, educational
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for s

u

pplies; verifying eceipt of supplies
• Contribute to team effort

by

accomplishing relatd results as needed
• Carry out administrative duties such as filin

g

, typing, copying, bnding, scanning etc.
• Assist with assemb

ly

of Consumer books/file and employee binders
• Prepare pre

e

mployment packets and onsumer intake packets

•

Organize travel arrangemnts for senior managers
• Write l

e

tters and emails on behaf of other office staff
• Book

con

ference calls, rooms, taxi, couriers, h

o

tels etc.
• Cover the rception desk w

hen

required
• Maintain computr and manual filing system

s

• Handle sensitive informaio

n i

n a confidential manner
• Tak

accurate minutes of meetings • Coordinate office pr

o

cedures
• Reply to email, telphone or face to face enquiries
• D

eve

lop and update administrative syt

ems to make them more efficient • Reso

l

ve administrative problems
• Reeive

, s

ort and distribute the mail

• Anser telephone calls and passthem on
• M

an

age staff appointments
• Overse

e nd

supervise the work of junior staff

• Greet and assist visitors to Event
• Ph

ot

ocopy and print out documents
• Crate and maintain spreadsheet for pa

yro

ll
• Compare employee timesheets and cnsumer

case notes pr

e

pare for processing
• Ttl up times

he

es and send for processing

Requiremnts:

•

Pr

oven admin or assistant experience
• Knowlege of office management systems and

procedures
• Excellent time management ski

ls a

nd ability to multi-task and prioritize work • Att

e

ntion to detail and problem solving sk

ills

•Excellent written and

verbal communication kills
• Strong organizatonal and p

la

n

n

i

n

g skills
• Proficient in MS Office
• High shool

di

ploma or equ

iv

alent; college degree preferred

Administrativ A

s

sista

nt

top skills & prof

icincies:
• Rep

o

rting Skill
•

Ad

minitrative Writin

g

Sills
• Microso

ftO

ffice Skills
• Anlysis
• Profe

ss

ionlism

• P

roblem Solvin
• Sup

p

ly Ma

nage

ment
• Inv

entoryControl
•

V

erbl

Com

munication
• Ofice Admi

n

itrat

ion Proedures
• Typing Sills
• Atention to Detail
• Accurcy
• Mult