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Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Ministries, Apostle’s and Events or programs of the ministry. through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected
.
Typically reports to CEO Apostle Michelle Alle
n
Responsibilit
i
e:
• Answer and direct phone
cals
• Organize and schedule meetings and appo
intmnts
• Maintain con
t
act ists
• Produce and distribute correspondence memos, letters, fax
es andforms
• Assist in the preparation of regularly sch
e
duled eports
• Develop and maintain
a filin system
• Ord
e
r officesupplies
• Book
travel arangements
• Submit and rec
o
ncile expese reports
• Provide gen
eral supportto visitors
• Provide information by answer
i
ng questionsand requests
• Resear
ch and createspre
s
entations
• Gnerate rep
orts
• Handle mltiple projec
t
s
• Prepare andmonitor invoices
• Develop administrative staff by
providing informaion, educational
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for s
u
pplies; verifying eceipt of supplies
• Contribute to team effort by
accomplishing relatd results as needed
• Carry out administrative duties such as filin
g
, typing, copying, bnding, scanning etc.
• Assist with assembly
of Consumer books/file and employee binders
• Prepare pre
e
mployment packets and onsumer intake packets
•
Organize travel arrangemnts for senior managers
• Write l
e
tters and emails on behaf of other office staff
• Book con
ference calls, rooms, taxi, couriers, h
o
tels etc.
• Cover the rception desk when
required
• Maintain computr and manual filing system
s
• Handle sensitive informaion i
n a confidential manner
• Tak
accurate minutes of meetings
• Coordinate office pr
o
cedures
• Reply to email, telphone or face to face enquiries
• Deve
lop and update administrative syt
ems to make them more efficient
• Reso
l
ve administrative problems
• Reeive, s
ort and distribute the mail
• Anser telephone calls and passthem on
• M
an
age staff appointments
• Oversee nd
supervise the work of junior staff
• Greet and assist visitors to Event
• Ph
ot
ocopy and print out documents
• Crate and maintain spreadsheet for payro
ll
• Compare employee timesheets and cnsumer
case notes pr
e
pare for processing
• Ttl up times
he
es and send for processing
Requiremnts:
• Pr
oven admin or assistant experience
• Knowlege of office management systems and
procedures
• Excellent time management skils a
nd ability to multi-task and prioritize work
• Att
e
ntion to detail and problem solving skills
•Excellent written and
verbal communication kills
• Strong organizatonal and plannin
g skills
• Proficient in MS Office
• High shool
di
ploma or equiv
alent; college degree preferred
Administrativ A
s
sistant
top skills & prof
icincies:
• Rep
o
rting Skill
• Ad
minitrative Writin
g
Sills
• MicrosoftO
ffice Skills
• Anlysis
• Profe
ss
ionlism
• P
roblem Solvin
• Sup
p
ly Manage
ment
• Inv
entoryControl
•
V
erbl Com
munication
• Ofice Admi
n
itration Proedures
• Typing Sills
• Atention to Detail
• Accurcy
• Mult
Seniority level
Entry level
Employment type
Part-time
Job function
Administrative
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