Executive Assistant
Executive Assistant
Moment Factory
Montreal, Quebec, Canada
See who Moment Factory has hired for this role
- 1. Executive Assistance
- Proactively organize and manage the managers' schedules and business trips
- Organize and prepare weekly meetings; take notes and ensure necessary follow-ups with various collaborators or stakeholders
- Manage the managers' expense accounts
- Collaborate on special projects with the managers
- Assist and support managers in preparing presentations, conferences, etc
- Ensure effective communication and necessary follow-ups with teams
- Keep an updated summary of all ongoing projects
- Support managers in business development and follow-up with relevant contacts
- Maintain, manage, and archive managers' files
- 2. Administrative Tasks:
- Prepare, write, proofread, and translate various documents, reports, and presentations
- Create Keynote or Google Slide presentations
- Follow up on and obtain necessary approvals and signatures on various legal documents
- Perform any other related tasks
- 3. Team Support Coordination:
- Ensure weekly follow-up of timesheets, overtime, and vacation schedules for supported teams
- Organize team lunches, dinners, and other activities
- Organize special projects, meetings, and various gatherings
- Provide support and follow-up with other administrative departments
- Contribute to the onboarding of new team members
- Coordinate and develop unified processes with other assistants
- At least 3 years of relevant experience as an assistant or coordinator in the cultural, entertainment, multimedia production, or any other related field
- Self-taught enthusiast or specialized training in administration, management, design, multimedia, or postproduction
- Advanced proficiency in French and English, both spoken and written
- High proficiency in MS Office Suite, iWork (Keynote)
- Knowledge and / or interest in the AI field
- Strong organizational skills
- Keen sense of responsibility, prioritization, and reliability in handling confidential data
- Autonomy and resourcefulness; demonstrated ability to anticipate needs
- Comfortable with clerical/administrative tasks
- Great attention to detail and resourcefulness
- Precision and speed in executing assigned tasks
- Flexibility and availability
- Demonstrated ability to manage multiple projects simultaneously and work under pressure
- Positive attitude with professionalism
- Required presence in the office 4-5 days per week
- Group insurance benefits for you and your family
- Wellness account allowing you to claim personal expenses up to $250 per year
- $110 inspiration account.
- Free access to Dialogue telemedicine service, to quickly respond to your health concerns and those of your family.
- 5 paid sick days per year
- Personalized training and skills development plan through the MF School
- Daily meals at a cost of $7, snacks and coffee available at all times
- MF Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.)
-
Seniority level
Not Applicable -
Employment type
Full-time -
Job function
Administrative -
Industries
Entertainment Providers
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