Office Manager & Event Planner

Description

Valiant Residential - We are bold and resolute in our dedication to providing the best in next-generation property management. As a company founded by former property owners and asset managers, we are uniquely attuned to the needs of property owners and residents. We have invested more than 36 years in developing a premier platform for the clients we serve. Whether starting from the acquisition stage or transitioning into a management change through the investment lifecycle, we have a strong track record of delivering long-term returns to our clients.

We’re searching for a dynamic and experienced Office Manager/Event Planner to organize and coordinate office administration duties and company’s events (onsite role). The ideal candidate is passionate, creative, detail-oriented, dedicated to providing superb office support, and have a natural flexibility in handling day-to-day routines as well as surprises.

Job Summary

The Office Manager/Event Planner is responsible for multiple and varied administrative functions, which include billing, invoices tracking, making office supplies arrangements, greeting visitors. This role also demands an expert in all aspects of event, meeting, and conference planning, venue scouting, equipment logistics, room setup, and overall event planning best practices.

Responsibilities

• Provide general administrative and clerical support. Serve as the point person for office manager duties including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database lists.
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.
• Manage all aspects of office space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office.
• Participate actively in the planning and execution of company events.
• Plan corporate events, like parties, celebrations (birthdays, anniversaries, etc.) and conferences
• Liaise with vendors, during the event planning process to ensure everything is in order.
• Book venues, entertainers, photographers, and schedule speakers.
• Conduct final inspections on the day of the event to ensure everything adheres to the company’s standards.
• Fill in occasionally for Receptionist answering incoming phone calls.
• Partner with HR to update and maintain office policies as necessary.
• Ensuring the Corporate Office is neat, clean, tidy, and professional.
• Provide general support to visitors.
• Coordinate with facility management vendors, including cleaning, catering and security services.
• Company Credit Card, close out each month.
• Other projects as assigned
  
  

Requirements

Position Requirements:

• Two or more years of experience in office management.
• Initiative taker and self-starter.
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality of company information.
  
  

Working Hours

• This position is onsite and working hours are 8:30 to 5:30 with flexibility to work later hours during peak event planning periods (December).
  
  

Consistently ranked as a “Top Places to Work” by the Oklahoman, Houston Chronicle, and Dallas Morning News, Valiant Residential is proud to be a key player in the property management industry. In addition to exciting opportunities for growth and development, we pride ourselves on providing outstanding benefits and time off.

Benefits

• 3 Medical Plans to choose from (1 high deductible plan is free to team members!)
• Dental
• Vision
• Life Insurance (free to team members)
• Voluntary Life Insurance and Ancillary plans for purchase
• 401k plan with Company match
  
  

Time Off

• PTO (personal time off)
• Sick Time
• Floating Holidays (2 per year)
• Your Birthday off with pay!