Office Manager
Position: Office Manager
Location: New York, NY (Midtown)
Hours: 8:30am – 4/4:30pm
Compensation: $DOE + bonus eligible + daily lunch + robust benefits
Degree: Required
*This role is in office 5 days a week!
Our client, an investment advisor in midtown, is seeking an Office Manager to join their team. The ideal candidate will be detail oriented, entrepreneurial, have a great attitude, and a no task too small mentality. This role reports directly to the General Counsel (COO, CCO, GC).
Responsibilities of the Office Manager:
- Greeting/assisting guests and setting up conference rooms for meetings
- Responsibility for maintaining physical office space (including managing conference room scheduling, stocking office supplies and pantry, liaising with building security, engineering, and other services, liaising with key third-party vendors such as HVAC, security
- Human capital support (including working with COO to run onboarding and offboarding, IT support)
- Working with COO to ensure that third-party integrators (IT, phone) are attending to employee needs
- Owning IT inventory management
- Device procurement
- Administrative support including backing up Founder’s EA on scheduling matters, including limited travel
- Working with compliance personnel to manage research calendar and related reporting
- Providing bookkeeping support to operations team (e.g., helping manage invoices)
- Working with COO on special projects – e.g., compiling and submitting insurance applications; planning firm social events
- Maintaining documentation in specific software (Confluence)
Requirements of the Office Manager:
- Undergraduate degree with 5+ years of experience, preferably in financial services
- Team player, able to collaborate and coordinate with other team members
- Service oriented, mature and confident, able to manage multiple tasks simultaneously
- Must be proactive and can work independently with, strong problem-solving skills
- Organized, intelligent and inquisitive
- Persistent and solutions-oriented with an ability to conceive, plan, and execute projects
- Professional and operates with discretion
- Comfortable with using various tech platforms (examples of what we use: Microsoft suite – PowerPoint a plus!, CorpAxe, Confluence)
- Verification of identity, education, prior employment, and references may be required
-
Seniority level
Not Applicable -
Employment type
Full-time -
Job function
Administrative -
Industries
Financial Services
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