Records Coordinator/Assistant Registrar

Job Summary

Under strict supervision and according to detailed procedures and methods, the Records Coordinator will assist students and enter/maintain data in Power Campus student information service system as directed.

Essential Duties And Responsibilities

• Input, maintain, and ensure correctness of data of standard departmental documents – Power Campus student service system.
• Assist students with registration, questions, and assistance with forms.
• Monitor the Registrar and VA emails.
• Transcript and education verification processing.
• Maintain records, check data, and prepare standard reports.
• Maintain records and source documents in an orderly manner for data input and audit purposes.
• May create correspondence, data control logs, and may assist with routine clerical work as workload permits.
• Follow up on specific inquiries and/or collect information from others regarding a project or activity.
• Assist with the certifications of VA students which includes collecting documentation, following up with students and contacting the VA.
• Monitor classroom signs for room assignments.
• Assists with organization of office.
• Maintains and assists with the ordering of office supplies.
• Assists with copying, filing, printing, distribution, and mail.
• Assists with front office responsibilities when Office Staff is out of the office including answering telephones, routing telephone calls, and responding to general telephone inquiries.

Other Duties And Responsibilities

• Performs other duties as assigned.

Qualifications/Requirements

EDUCATION:

• Associate degree or equivalent required; and/or equivalent of combined education and experience in the related field.

Experience

• One year directly related experience.

Knowledge/Ability/Skills

• Previous Data Entry experience with typing speed of at least 50 words per minute.
• Ability to follow verbal and written instructions.
• Ability to learn and operate other software.
• Excellent interpersonal skills.
• Strong proficiency in Microsoft Office Word and Excel.
• Advanced word-processing, spreadsheet, and data entry skills.
• Excellent oral and written communication skills; excellent telephone manners.
• Extremely detail-oriented; strong organizational skills.
• Adhere to strict confidentiality practices of records and student information.

Complexity

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally required to work in confined space.

Mental Demands

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent work on a variety of unrelated tasks. Constant calculating interrupted work, work on a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

Special Requirements

• Ability to work effectively with a diverse community.
• COVID-19 Vaccination: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. Accordingly, CDU will require COVID-19 vaccinations for all University students, faculty, and staff subject to limited exceptions and exemptions. The University vaccine requirement has been implemented consistent with federal and state law related to medical exemptions for students, faculty, and staff. Requests for disability and religious accommodations from faculty and staff will be evaluated consistent with the law and University policies and procedures.
• Hourly Rate Range: $27.23 to $30.52
• Excellent benefits: Medical, dental, vision, retirement plan, vacation accrues on first day of employment, wellness programs, 17 paid holidays per year, up to 16 hours of paid time off to participate in community service and much more.

Full Time

EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.