Operations Manager

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association has an exciting opportunity for an Operations Manager, Emerging Strategies who will focus on the ongoing operation of the Emerging Strategies department . The resource will develop and oversee department plans, budgets, resources, or vendors and ensure the programs meet stated objectives. The Operations Manager will monitor performance and processes and recommend changes, adjustments and any resource additions that might be needed.

This is a full time, benefits eligible, grant funded opportunity. Current funding will expire on June 30, 2028, with the possibility of extension. This position can be home based.

The Operations Manager is expected to be an experienced professional responsible for active oversight and prioritization of departmental administrative, budget and operational activities, including contracting process oversight, and creating detailed reports.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

\#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Develop, manage, and monitor the Emerging Strategies department budgets, ensuring effective allocation of resources and adherence to financial goals.
• Monitor expenditures and ensure alignment within budgetary constraints
• Prepare comprehensive financial reports and forecasts, providing insights to support strategic decision-making and long-term planning.
• Oversee the day-to-day operations of the department, ensuring processes are efficient, effective, and aligned with organizational standards.
• Coordinate and manage logistics for meetings, events, and other program activities, ensuring seamless execution and alignment with project objectives.
• Communicate regularly with Emerging Strategies leadership, ensuring tasks are completed in accordance with grant timelines and project milestones.
• Key liaison to project and program management teams for administrative support functions, standardizing and scaling common business support functions across teams.
• Develops and implements standardized and centralized department administrative processes to maximize efficiency and utilization of resources.
• Collaborate with national staff and external partners, conducting ongoing meetings to ensure project deliverables are met within established timelines and quality standards.
  
  
  

Qualifications

• 3+ years of experience with budgeting and reporting processes. Expertise in handling sponsorships and managing restricted gifts, ensuring compliance with donor requirements and optimizing financial performance.
• Experience in coordinating meetings and event logistics for C-suite executives, including high-profile engagements and complex schedules, ensuring seamless execution and superior stakeholder experience.
• Strong understanding of Key Performance Indicators (KPIs), with the ability to develop, monitor, and analyze metrics to drive operational excellence and strategic decision-making.
• Exceptional interpersonal and communication skills, capable of effectively engaging with executives, cross-functional teams, and staff at all levels to foster collaboration and alignment with organizational goals.
• High adaptability and resilience, with the capacity to quickly respond to dynamic challenges and shifting priorities, ensuring that initiatives remain aligned with evolving business needs.
• Robust risk management acumen, including the ability to anticipate, assess, and mitigate risks, safeguarding the organization’s operational integrity and financial health.
• Proven ability to manage strict deadlines, demonstrating strong organizational skills and a results-oriented mindset to consistently deliver high-quality outcomes within time constraints.
• Meticulous attention to detail, ensuring accuracy and thoroughness in all aspects of operational management, from planning to execution.
• Comprehensive project management expertise, with a track record of driving successful initiatives from conception through completion.
  
  
  

Compensation & Benefits

The expected pay range will be $65,000.00 to $90,000.00 Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
  
  
  

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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Posted Date 3 weeks ago (8/21/2024 7:22 PM)

Requisition ID 2024-13119

Job Category Health Strategies

Position Type Full Time