PGA TOUR

Executive Administrative Assistant

PGA TOUR Ponte Vedra Beach, FL
PGA TOUR

Executive Administrative Assistant

PGA TOUR Ponte Vedra Beach, FL
3 weeks ago 151 applicants

See who PGA TOUR has hired for this role

The Best Players Need the Best People.

This position reports to Vice President Board Administration. Executive Administrative Assistant supports Board Administration team with a focus on calendar management, document editing, drafting schedules, tracking follow-up items, travel planning/expense allocation and preparing for meetings with senior leadership.

Qualifications:

  • Bachelor’s degree in communications, business or related field. An equivalent amount of education and experience may be substituted.
  • Minimum ten years administrative support experience for senior level management required.
  • Minimum 3 years experience working with C-Suite Executive(s).
  • Legal or Corporate Governance experience preferred.
  • Proficient in Microsoft Office skills, including Outlook, TEAMS, One Drive/SharePoint, Word, PowerPoint, Excel.
  • Experience with web-based board portals/collaboration software.
  • Proven ability to earn trust and respect confidentiality.
  • Excellent communication skills, verbal and written.
  • Deadline oriented with proven ability to multitask and adjust priorities quickly in a fast-paced environment.
  • Must be willing to work evenings, weekends, special events/meetings, and holidays as business needs require.

Responsibilities:

  • Calendar support and scheduling in close coordination with executive support team and external constituents.
  • Edit/track documents in Office Suite and ensure records are appropriately archived.
  • Assist in distribution of confidential, time-sensitive communications to Board of Directors in coordination with Vice President.
  • Manage Board Directory and contact information, including committee assignments and terms.
  • Assist in research of company records/communications, as needed.
  • Obtain advance documents for meetings, in line with planned agendas.
  • Work with Vice President to prioritize follow ups and ensure handled in designated timeframe.
  • Distribute credentials/tournament tickets to key constituents, upon request.
  • Plan travel and allocate expenses for team members.
  • Back up support to other team members, as needed.
  • Special projects or other duties as assigned.

  • Seniority level

    Mid-Senior level

  • Employment type

    Full-time

  • Job function

    Administrative

  • Industries

    Spectator Sports

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