Fleet Director

The Fleet Director serves as a hands-on driver of change within the business. The role will be responsible for overseeing the management, maintenance, and efficient operation of the company’s vehicle fleet.

This individual will ensure that fleet activities align with organizational goals, regulatory standards(DOT and IFTA), and operational needs, while optimizing cost, safety, and efficiency. The Director will manage fleet strategy, budgets, logistics, staff, and vendor relationships. The role requires strong leadership, strategic planning, and in-depth knowledge of fleet operations, regulatory compliance, and transportation management.

The ideal candidate must have excellent communication skills to manage the fleet analysts and communicate with stakeholders. It is a key position in our growing company. We are seeking someone with exceptional analytical and communication skills and ready to take on key challenges.

Primary Functions:

Leadership & Strategy

• Visionary, yet pragmatic; a big-picture thinker who can also inform tactical decisions.

• Actively manage and optimize the Access OTR (over the road trucking) fleet from an operational point of view, with focus on TCO (Total Cost of ownership), safety, and compliance.

• Establish and monitor KPIs to track fleet performance, costs, and efficiencies.

• Lead and mentor a team of fleet managers, and support staff for US and Canada.

Fleet Maintenance & Operations

• Oversee preventive maintenance programs, ensuring all vehicles are safe, operational, and compliant with state and federal regulations.

• Manage fleet inspections, repairs, and ensure appropriate documentation of service records.

• Optimize fleet utilization by analyzing routes, fuel consumption, and other logistics to minimize costs and maximize productivity.

• Implement technology and tools for monitoring fleet efficiency and performance.

• Oversee the transportation policies and programs in place (vehicle maintenance program, fuel program, commercial licensing program, transportation audits) and manage the partnerships with the third-party vendors.

Safety & Compliance

• Ensure adherence to all relevant safety regulations, DOT requirements, and company safety policies.

• Oversee driver training programs related to safety, compliance, and efficient vehicle operation.

• Oversee the transportation policies and programs in place (vehicle maintenance program, fuel program, commercial licensing program, transportation audits) and manage the partnerships with the third-party vendors.

• Advances the development, implementation and updating of driver training and safety programs including Smith Driving, certification protocols and drug and alcohol testing standards.

Process Improvement & Technology Integration

• Develops programs to reduce and minimize the risks associated with fleet vehicles; improves efficiency, productivity and reduces overall transportation costs.

• Lead overall R&M program definition, management, and execution across markets. Function as primary point of contact with Operations regarding R&M program/SOPs execution, and supplier management.

• Interface with Operations to determine optimal equipment specs and configurations; maintain knowledge of current alternatives and implications regarding cost, performance, interchangeability, etc.

• Maintain knowledge of latest technological systems, support relationships w/suppliers, negotiate pricing, coordinate installation.

Vendor & Relationship Management

• Maintain and grow relationships with key OEM suppliers/vendors and partner with Procurement as appropriate.

• Build and support strong relationships with external service providers, leasing companies, and vehicle manufacturers.

• Negotiate and manage vehicle leasing agreements and maintenance contracts.

• Oversee procurement of new fleet vehicles and disposal of old ones in line with company needs.

• Conduct QBRs with service providers and vendors to review performance and drive continuous improvement agenda.

Educational requirements qualifications

• Bachelor’s Degree in Logistics, Operations Management or related transportation field.

• 6-8 years of relevant experience in logistics/Routing.

• Prior experience with distribution route optimization and navigational systems software preferred (i.e. ArcGIS,

RoadNet, Territory Planner, Appian, Roadshow).

• PMP certification or Certification in fleet management (NAFA or similar)

• Must be able to interact and communicate effectively.

• Advanced skills in Access, Excel, Word; with ability to create macros, merges, merge queries, templates, table techniques.

• Strong analytical skills: effective verbal/written communication skills to effectively communicate with various levels of management.

• Strong organizational skills; self-starter; work under pressure with limited supervision

• Ability to multi-task and provide team support.

• Ability to work independently and meet competing deadlines.

• Ability to work effectively with all levels of the organization.

• Active thinker; solutions, conscientious and quality oriented.

• Ability to work a flexible schedule.

This is a remote position open to candidates located in the US only.

Compensation: $100k + 20% incentive compensation

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)