Project Coordinator - Orlando, FL, 32817

Description

MUST HAVE: Minimum of 1 year in BILLING (FINANCE), a NOTARY, and CONTRACTS background.

Strong contracts background is an absolute must as they will need to have a full understanding of this capacity, maneuver through a SharePoint site, and proficient Microsoft Suite.

Provide support for Project Managers and Operations Managers during the execution phase of projects by coordinating with other departments and business functions as necessary. This position reports into the Solutions organization. The goal of this position is to enable Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. Project Coordinators also act as the hub on all projects, ensuring projects move smoothly through all project milestones.

Recurring tasks

 Submits booking package in BookIT for change orders with any documentation provided by the PM.

 Tracks timesheet submittals for projects and informs Ops Manager of missing timesheets.

 Ensures documents received are properly filed.

 Provides branch designate with any hardcopies or signature files for archiving in the proper storage locations.

 Assists the PM with maintaining accurate billing documentation; ensures the PM is using the latest SOV/billing document in PMCT for the current month.

 Responds to requests for documentation from Collections to help resolve issues.

 Notarizes billing documents when required by the customer.

 As directed by others, completes Plan Cost Adjustments (PCAs) in SAP