Director, Executive and Board Operations

Summary/Objective

ASAE helps associations, and the professionals who lead, manage, and work in them, transform society through the power of collaboration. We are looking for someone to join our team as the Director, Executive and Board Operations. Candidates must be able to work in a diverse, inclusive, and collaborative environment where colleagues are engaged, respect and support each other, hold themselves accountable, and celebrate their work.

The position is responsible for managing day-to-day activities of the President & CEO’s office, as well as assisting with the operations for the ASAE Board of Directors.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Acts as a first line of defense to the Executive Office, fielding emails and calls.
• Drafts communications, talking points and other documents for Executive Office and Executive Committee.
• Manage and updates the governance calendar, inclusive of Foundation and Policy events throughout the year.
• Manages and prepares schedules for the ASAE Board of Directors and Executive Committee during the ASAE Annual Meeting.
• Manages and has oversight of the three ASAE Board of Directors meetings each year.
• Works closely with the Volunteer Relations team on the agenda and logistics for the Fall Leaders Retreat.
• Works closely with the Policy team on the agenda and logistics for the Spring Fly-In and Board of Directors meeting.
• Works closely with the Marketing team regarding scripting and scheduling for the ASAE Annual Meeting and Exposition.
• Works closely with Meetings Team on schedule for CEO and Board Chair, including mandatory events and events to consider.
• Works in conjunction with Meeting Operations regarding the costs associated with the board meetings.
• Supports President and CEO with the development of communications with the Board of Directors, with a strong emphasis on understanding the voice of the CEO.
• Plans and coordinates materials for board books through board portal and prepares minutes of the board meetings.
• Works with the leadership team to establish a timeline for board materials.
• Plans and prepares materials for the two orientations of the new board of directors, one in the summer ahead of the ASAE Annual Meeting, and 1:1 meetings with each new director once they have been installed to the board of directors.
• Manages the Leadership Committee from the initial call for nominations to the installation of the new board members, ensuring it is in line with by-law requirements.
• Assists President & CEO with the development and monitoring of the Executive Office and Board and Governance budgets.
• Coordinates the meetings of the Leadership Team, prepares materials as necessary. Administers ongoing projects.
• Supports President & CEO with their ongoing volunteer activities as requested.
• Supports development of meeting agendas, organizes in-person and virtual meetings and assists with projects related to each committee.
• Supports selection process, retreat and other event planning initiatives and serves as onsite contact during retreat and other events.
• Works closely with HR on the creation of All Staff Meeting calendar and agenda.
• Works closely with IT to ensure Executive Office equipment is running smoothly.
• Works closely with Finance to ensure the CEO has regular meetings and reporting from finance.
• Works closely with Leadership Team outside of monthly calls on special projects as assigned.
  
  

Essential Skills

• Highly organized, with the ability to prioritize and meet multiple deadlines.
• Effective communication skills.
• Experience in non-profit environment highly desirable.
• High degree of confidentiality and discretion.
• Advanced Microsoft 365, OnBoard (board platform), Open Water, Aptify skills
• High level of customer service and people skills
• Must be flexible and willing to take on duties as assigned.
  
  

Required Education And Experience

• Undergraduate degree or equivalent combination of education, training and experience
• Seven to ten years of increasing level and varied responsibility with C-Suite and board of directors.
• High level of proficiency with multi-tasking.
• High degree of confidentiality and discretion is critical.
• Capability in addressing diverse social dynamics.
  
  

Preferred Education And Experience

• Association experience is preferred.
  
  

Supervisory Responsibility

This position does not have supervisory responsibilities.

Work Environment

This position operates in a professional office environment and routinely uses standard office equipment. This position is eligible to participate in the work from home program.

Physical Demands

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m. Weekend and evening work will likely be required.

Travel

Travel is expected to the Board of Directors and annual meetings, as well as site visits in conjunction with these meetings.

Work authorization

Must be able to work legally in the United States without sponsorship.

Benefits Offered

• Hybrid Work from Home Arrangements
• Flexible Work Hours
• Business Casual
• Medical, Dental, Vision
• Prescription Plan
• Flexible Spending Account
• Dependent Care Flexible Spending Account
• Health Savings Account
• Generous 401k Retirement Plan
• Life and AD&D Insurance
• STD/LTD
• Employee Assistance Program (EAP)
• AFLAC
• Legal and Identity Theft Plans
• Company Paid Professional Development
• Tuition Reimbursement
• Computer Purchase Program