Elections Outreach Coordinator

About The Position

The County of Riverside’s Department of Registrar of Voters is seeking an Elections Outreach Coordinator for its Riverside, CA office. This role involves supporting community outreach programs, planning and executing internal and external activities, and managing event timelines for the Community Outreach division. The Elections Outreach Coordinator will oversee public outreach communications, work within event timelines and budgets, create strong PowerPoint presentations, coordinate and monitor various department outreach tasks, prepare and manage calendars, and perform additional duties as needed. The role may require carrying/lifting event items and standing for long periods at a time.

Key responsibilities include project management, post-event information and data analysis, calendar coordination, social media management, engaging with the public, collaborating closely with the Public Information Officer , reviewing communication materials, addressing public inquiries, overseeing TAP employees, and providing general outreach assistance. Strong community engagement is essential, requiring effective verbal and written communication with the public.

The ideal candidate will exhibit exceptional communication, research and problem-solving skills, along with work both independently and as part of a team, demonstrate professional customer service, and possess excellent time management and organizational abilities.

PLEASE NOTE: The position requires full-time office presence for four months leading up to and during elections due to the high workload. The role involves working weekends and holidays, including mandatory overtime during election and post-election periods. Travel within the county is also necessary. Outside of election season, employees can choose from a 4/10, 9/80, or 5/40 workweek schedule, with the option of a hybrid schedule with mandatory Wednesdays in office. Flexibility working overtime, weekends, and holidays is required.

Lastly, the department seeks candidates that have extensive experience with reporting, data collection and analysis, PowerPoint, Adobe Premiere Pro and Calendaring. Bilingual in Spanish preferred.

Meet the Team!

The County of Riverside's Registrar of Voters serves its residents by ensuring the electoral process be conducted professionally, consistently demonstrating neutrality and non-partisan decision-making, based upon a thorough knowledge of and compliance with all election laws by administering them timely, responsively and with integrity.

Examples Of Essential Duties

• Assist in the planning and implementation of organizational events of various topics involving the ROV such as elections, voter registration and ROV programs.
• Serve as a liaison to external constituents, corporations, volunteers, vendors, and sponsors.
• Provide assistance with oversight of an operational budget for community outreach events and initiatives.
• Create event planning timelines, checklists and post-event analysis reports; create various documents including pamphlets and/or posters.
• Represent the organization at both internal and external meetings.
• Coordinate organizational representation at County events and other community-based events.
• Communicate pre-event instructions with vendors, volunteers, assigned staff, and event hosts.
• Ensure day-of-event details are addressed, including delivery of materials, pre-event set-up, and briefing of information for all major stakeholders.
• Provide direct assistance to organizational programming for conference related events.
• Provide lead oversight and supervision to volunteers or temporary workers as needed.
  
  

Minimum Qualifications

OPTION I Education: Graduation from an accredited college or university with a bachelor's degree in a closely related field.

OPTION II

Experience: At least three years of working in non-profit, external relations, development, events management, marketing, and/or communications.

ALL OPTIONS

Knowledge of: Event planning methods and principles; office-related software; County services.

Ability to: Plan and organize events; assist and support the Department Public Information Officer and/or Registrar of Voters; work within event timelines and budgets; analyze post-event information and data; must demonstrate excellent oral and written communication skills; create strong presentations; multi-task; work both independently and as part of a team; have excellent customer service skills.

SUPPLEMENTAL INFORMATION

Other Requirements

License/Certificate: Possession of a valid California Driver’s License is required as the candidate will be traveling to other facilities.

What’s Next?

This recruitment is open to all applicants. Qualified applicants may be considered for future vacancies throughout the department. Applicants who are current County of Riverside employees and/or current employees of ROV may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County.

For questions regarding this recruitment

For specific questions regarding this position, contact Genesis Ochoategui at gochoategui@rivco.org.

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APPLICATION INFORMATION

Veteran's Preference

The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability

Proof of Education

If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).

Equal Opportunity Employer

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment

All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period

As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information

Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .

If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.