Assistant Dean for Business Affairs and Chief Business Officer

Job Posting Title:

Assistant Dean for Business Affairs and Chief Business Officer

Hiring Department:

School of Civic Leadership

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

Purpose

This position serves as the Chief Business Officer for the School of Civic Leadership and Civitas Institute overseeing human resources, business, financial, and facilities operations. The person holding this position reports to the Dean and serves on the school’s leadership team.

Responsibilities

• Executive Management: Help plan and implement the School's and Institute strategic goals and the Dean's priorities in business, facilities, and operations. Work collaboratively with the Dean and institute Executive Director to develop initiatives and carry through to successful completion. Initiate ideas and programs and carry these through to completion and with success. Advise in addressing the School and Institute operational challenges, performance, and business direction. Serves as liaison with the Provost's Office, Budget Office, Office of Accounting, and other administrative offices of the University.
• Fiscal Oversight: Coordinate the preparation of the budget comprised of appropriated funds, tuition and fees, gift and endowment funds, and new revenue streams. Prepare the five-year budget planning document for the Provost's Office. Assess the business performance of the school on a periodic basis and provide the Dean with regular reporting that conveys the performance results along with recommended business actions to be taken. Prepare financial and other statistical reports. Provide oversight and leadership to all financial matters including accounting, reporting, and forecasting, purchasing and payables, cash management, personnel, and payroll processing, as well as internal controls and compliance with institutional, state, and federal policies and regulations. Coordinate with the Manager of Finance and Human Resources and the Dean on workforce planning and human resource budgeting. Execute the annual representation letter and perform the accounts certification and review of balances for the school and Institute. Act as financial officer and serve as a member of the Council of University Business Officers and participate in academic business officer meetings. Interpret and communicate institutional policy and implement processes to facilitate its compliance.
• Human Resources: Oversees the Human Resources administration of the school and ensures compliance with HR policies and regulations. Develops and enforces consistent and equitable policies and procedures, and ensures the school continuously responds to rapidly evolving labor markets in a competitive and sustainable manner. Works with the Dean to implement human resources goals and priorities. Works with the Dean to model and oversee staff work conditions, including flexible work arrangement policies, staff development and training, and environmental enhancements. Serves as a member of HR Consortium. Manages the School’s merit and performance appraisal process.
• Facilities Oversight: Oversee the School's facility operations and management, including coordination and communication of activities associated with the physical, environmental, and security conditions between Facilities Services and building occupants. Provide input and guidance relating to facilities operations and space allocation. Coordinate space management and utilization reports to address the needs of the school and for submissions related to campus oversight requirements.
• Additional related duties as assigned.
  
  
  

Required Qualifications

• Bachelor’s degree in business administration, Finance, Accounting, or related field. Ten years of experience managing a complex budget in higher education or similar organization with skills in budgeting, forecasting, cost and financial analysis, budgetary management, accounting and reporting, and human resources management within a large organization. Advanced working knowledge of accounting policies, principles, and business practices.
• Demonstrated ability to recruit, supervise, train, and motivate professional and administrative staff in a collaborative team environment. Experience with management of technology services, and/or technology procurement. Expert knowledge of and experience with current HR principles and practices.
• Outstanding interpersonal, organizational, and communication skills and professional demeanor.
• Ability to operate creatively, collegially, and effectively in a complex academic and business environment across all levels, including with faculty, deans, central administration, and senior institutional officials.
• Ability to operate at the highest level of professional and personal integrity. Attention to detail and accurate performance of tasks.
• Ability to thrive in a high-volume, fast-paced environment. Demonstrated ability to administer a large workload.
  
  
  

Preferred Qualifications

• Master’s in business administration or related graduate degree.
• Experience working as the chief business officer (or equivalent) in a university, college, or school.
• Expert level experience with Excel, Workday, DEFINE, COGNOS, VIP, EOM, and other UT information management systems; ability to create and manipulate substantial amounts of data to generate/customize reports.
  
  
  

Salary Range

$115,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
  
  
  

Work Shift

• Periodic work outside of normal business hours, to include evenings and weekends, may be required.
  
  
  

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.