Logistics Coordinator

PHMC is proud to be a leader in public health. PHMC requires that all employees are fully vaccinated with the Covid-19 vaccine before the first day of employment. We will offer the Vaccination at no cost at one of our Health Centers.

• JOB OVERVIEW:
  
  
  

The Philadelphia Department of Public Health (PDPH), through its Public Health Preparedness Program (PHP) within the Division of Disease Control, is the lead administrative and planning agency for public health emergency preparedness and response in the City of Philadelphia. BT-PHP is responsible for establishing local public health preparedness priorities; developing and testing response plans; coordinating with local, state, and federal partners; and managing the public health response to real events.

The Logistics Coordinator will be responsible for managing planning and coordination of various logistical aspects of public health preparedness and response for the Philadelphia Department of Public Health. Typical duties include inventory management, ensuring a state of readiness for all Program supplies and equipment, advising, and developing logistical elements of response plans, and ensuring smooth deployment of resources during emergency preparedness drills, trainings and real responses. This position will work closely with the Logistics Manager and other staff to ensure that the program is prepared to respond to public health emergencies.

This position is full-time, Monday through Friday, 8:30 a.m. to 5:00 p.m., with occasional work after hours and on weekends to support Program activities. This is a grant-funded position; continuation of the position is contingent upon sustained funding.

This is not remote work. The applicant will work from the Health Department offices or other locations as assigned. This job may require moderate physical effort including lifting materials and equipment of less than 50 pounds and involves viewing a CRT or VDT screen 50 to 75 percent of the time. The position requires responding to public health emergencies on short notice and some after-hours activities to achieve Program objectives.

This position reports to the Logistics Manager.

• RESPONSIBILITIES:
• Manage, maintain, and track deployment and recovery of all program inventory.
• Develop proficiency in the Program’s electronic inventory management system.
• Build subject matter expertise in the use and implementation of state and federal and inventory management systems as appropriate.
• Conduct site surveys, including accessibility evaluations, and maintain records for all facilities PDPH may use for COVID-19 services and other emergent needs.
• Manage the selection, organization, transportation, set-up, break down, and safe return of all program supplies and equipment during trainings, drills, and real responses.
• Collaborate with partners such as the Office of Emergency Management and courier services to develop and execute emergency supply distribution plans, including for personal protective equipment.
• Manage maintenance and inventory of Program information technology devices, including response tablets and MiFis. 2
• Develop trainings, standard operating procedures, and procedural manuals for all systems and processes related to logistics.
• Coordinate distribution of COVID-19 test kits and additional COVID-19 response materials.
• Assist with procurement activities, such as identifying appropriate items for purchase, getting quotes from vendors, compiling orders, and tracking purchases for emergency responses including COVID-19.
• Support development of plans to distribute medications from the Strategic National Stockpile (SNS) and other sources.
• Assist other members of the Public Health Preparedness Program with planning and execution of all training, exercises, and responses, especially with respect to logistics activities.
• Other duties as assigned. Perfect candidates don’t exist! You are encouraged to apply if the above duties interest you, and the sum of your professional and academic experience balance to overcome the absence of some of the education or experience preferences highlighted below.
• SKILLS:
• Working knowledge of Microsoft Office applications.
• Strong written and verbal communication skills.
• Detail-oriented with excellent organizational skills.
• Ability to communicate effectively and work with various teams.
• Flexibility, professionalism, and the ability to manage multiple projects simultaneously are highly valued attributes.
• A valid driver’s license is required.
• EXPERIENCE:
• Two or more years of relevant experience working in public health, emergency management, or a related field.
• Working knowledge of or experience with inventory management, supply chain logistics, information technology, transportation planning, and other administrative functions.
• EDUCATION REQUIREMENT:
• Minimum of a bachelor’s degree.
  
  
  

SALARY:

Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time. Salary: $55,000 - $65,000

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• CONTACT INFORMATION:
  
  
  

At the Philadelphia Department of Public Health, we value health justice and equity. Our work is guided by a commitment to all people’s health and humanity, and we recognize the impact that health disparities have on our city's diverse population. We are dedicated to building a staff that reflects the diversity of Philadelphia. We are an EEO employer and we are committed to providing a diverse, inclusive, safe workplace free from discrimination, sexual harassment, intimidation, or retaliation.

Applicants who are originally from and live in the Philadelphia area are strongly encouraged to apply.

To apply, please submit the following to Alyssa Jacobsen, Workforce Manager, at Alyssa.Jacobsen@phila.gov:

• A resume or CV
• A cover letter that includes: a. Your experience in or with Philadelphia, if any b. Your past or proposed contributions to diversity, equity and inclusion.