Director of Finance

Job Title: Director of Finance

Job Description

Responsible for the financial position and accounting functions at Mesa Verde Country Club. Functions include cash management, financial reporting, creating and maintaining comprehensive controls and budgets designed to mitigate risks, enhance the accuracy of financial reports, and ensure compliance with accounting and financial principles and reporting standards.

Responsibilities And Tasks

Financial Management and Reporting

• Direct all financial operations of the Club.
• Formulate, receive, and recommend policy proposals for approval relating to accounting and auditing, the budget, revenue, and cost control procedures.
• Direct or prepare monthly trial balances and resulting financial statements for the Club, including income statements, balance sheets, and statements of changes in financial condition, along with required supporting schedules and other data necessary for financial reports and records.
• Review, present, and interpret monthly, quarterly, and annual financial reports.
  
  

Budgeting and Forecasting

• Prepare budgets and financial forecasts in coordination with various committees, department heads, and the General Manager.
• Analyze financial information, monitor budgeted versus actual expenditures, and advise management about variances and their potential causes.
• Assist the General Manager in developing operating, capital budgets, long term capital budgets, and working closely with department heads, the Finance Committee, and the Board of Directors.
  
  

Internal Controls and Audits

• Work with the Club’s external auditors to ensure procedures are consistent with Club policies.
• Manage and conduct internal auditing programs to ensure records are accurately maintained and established policies and practices are satisfactorily and consistently followed.
  
  

Department Management

• Manage the Accounting department, including hiring, training, supervision, evaluation, and monitoring of staff performance.
• Oversee department workload, ensuring adherence to deadlines established by the General Manager or Treasurer.
• Plan professional development and training activities for staff.
  
  

Accounting Procedures

• Formulate accounting procedures to facilitate Club operations, including cash controls, bank deposits, petty cash banks, payroll policies, member billings, and collection of accounts receivable.
• Establish and maintain tournament accounting records and financial statements.
• Maintain banking relationships with current vendors and establish new ones as necessary.
• Assist the Club’s CPA firm with the preparation of the Club’s annual state and federal tax return.
• Reconcile monthly ledgers, including receivables, payables, bank, wage accounts, and other asset accounts.
  
  

Member Billing and Collections

• Oversee member billing and collection procedures, monitor collection of past-due accounts, and advise the General Manager and Finance Committee of any accounts in collection.
  
  

Insurance And Benefits Management

• Participate in the design of medical, dental, and vision plans to ensure costs are within budget while delivering attractive benefit plans to employees.
• In conjunction with the Director of Human Resources and the General Manager, negotiate employee group benefits, workers comp, and 401(k) plan.
• Negotiate and acquire property and casualty insurance to protect the Club’s assets.
• Manage the Club’s property and casualty insurance programs, ensuring that all property records and liability issues are properly administered.
• Oversee and manage the club’s insurance programs, including Employment Practices Liability Insurance (EPLI), Directors and Officers (D&O) insurance, and cyber insurance, ensuring appropriate coverage and compliance with regulatory and industry standards.
  
  

Inventory Management

• Direct and verify the taking of inventories for the Golf Shop, Food and Beverage, supplies, equipment, furnishings, and other Club assets.
  
  

Committee and Board Interaction

• Attend monthly Board, Finance Committee, and other meetings as required.
• Interact with and advise other department heads to provide consultative support to planning initiatives through financial and management analyses, reports, and recommendations.
  
  

Required Skills

• Excellent written and verbal communication skills.
• Must be computer literate and proficient with Microsoft Office Suite.
• Ability to generate creative solutions and demonstrate attention to detail.
• Strong problem-solving skills, including identifying and resolving problems promptly and gathering and analyzing information skillfully.
• Technical proficiency, with a continuous build of knowledge and skills, and the ability to share expertise with others.
• Ability to write clearly and informatively, edit work for spelling and grammar, present numerical data effectively, and interpret written information.
• Strong teamwork skills, the ability to balance team and individual responsibilities, the willingness to welcome feedback, and the ability to contribute to building a positive team spirit.
• Display passion and optimism, inspire respect and trust, and show sensitivity to cultural differences.
• Adherence to ethical standards, including respecting people, keeping commitments, and upholding organizational values.
• Organizational support skills, including following policies and procedures and completing administrative tasks correctly and on time.
• Strong motivation, with the ability to set and achieve challenging goals and demonstrate persistence.
• Planning and organizing skills, including prioritizing and planning work activities, using time efficiently, and setting goals and objectives.
• Professionalism includes tactfully approaching others, reacting well under pressure, treating others with respect and consideration, accepting responsibility, and following through on commitments.
• Demonstrated accuracy and thoroughness in work, with the ability to monitor own work to ensure quality.
• Ability to complete work promptly and efficiently.
• Observance of safety and security procedures and proper use of equipment and materials.
• Adaptability to changes in the work environment and management of competing demands.
• Consistent attendance and punctuality, including ensuring work responsibilities are covered when absent.
• Dependability includes following instructions, responding to management direction, and committing to long work hours when necessary.
• Innovation, including displaying original thinking and creativity and generating suggestions for improving work.
  
  

Work Context

Requires walking, standing, telephone, and face-to-face discussions with individuals or teams.

May deal with unpleasant, angry, or discourteous people.

Exposure to sounds and noise levels that may be distracting or uncomfortable.

Requires being exact or highly accurate and meeting strict deadlines.

Requires work with external customers, the public, and others in a group or team.

Includes responsibility for work outcomes and results.

Job tasks are performed in close physical proximity to other people.

Must be able to lift 50 lbs on a regular and continuing basis.

Must be able to push and pull carts and equipment weighing up to 50 lbs occasionally.

Sometimes, you must be able to bend, stoop, lift, climb, crawl, squat, and stretch.

Requires manual dexterity to use and operate all necessary equipment.

Must have finger dexterity to operate office equipment such as computers and printers.

Must be able to work in various weather conditions and refrigeration units with temperatures ranging from -20F to 115F.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education, Experience, Or Certifications

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Education and/or Experience
• Minimum of a four-year college degree in accounting or a related field; CPA preferred.
• Minimum of 5 years’ experience in a similar capacity, preferably in hospitality and/or the private, nonprofit club environment.
• Advanced proficiency with Jonas Software, ForeTees, and Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Publisher).
• Proven track record of team management, organizational, and coaching skills.
• Excellent verbal and written business communication skills, with the ability to foster effective working relationships with member and staff leadership teams.
• Excellent analytical, organizational, leadership, and communication skills (verbal and written).
  
  

Preferred Certificates, Licenses, Registrations

• CPR and First Aid certifications are a plus
• Certified Public Accountant (CPA): Highly regarded and often required for senior finance positions, demonstrating expertise in financial accounting and reporting.
• Certified Management Accountant (CMA): Focuses on financial management and strategy, suitable for roles involving financial analysis, strategic assessment, and performance management.
• Certified Internal Auditor (CIA): Relevant for professionals overseeing internal control processes and audit functions, emphasizing risk management and internal auditing standards.
• Certified Fraud Examiner (CFE): Useful for professionals involved in fraud prevention, detection, and investigation within the financial operations of an organization.
• Certified Treasury Professional (CTP): Focuses on cash and liquidity management, risk management, and corporate finance, suitable for professionals managing an organization’s treasury operations.