Admin Asst
- Conduct Central Abuse Hotline Record Search For Owner/Operators In FSFN System Of Child Care Programs At Renewal To License.
- Demonstrate Proficiency In Using Child Care Regulation Computer Application (CARES) And Other Programs And Databases (E.G., MFMP, Outlook, MS Office) In Order To Complete Assigned Tasks.
- Greet Child Care Clients, Providers And The Public By Phone, Email And In Person. Direct Them Appropriately, Handle Routine Requests And Provide General Information.
- Date Stamp Incoming Mail And Other Documents. Distribute To Appropriate Staff. Process Outgoing Mail Daily.
- Complete Electronic Check Logs And Send Licensing Fees To Fiscal Daily; Follow Regional Policy.
- Send Electronic Inquiry Packets To Clients And Maintain Log.
- Check Voice Mail Throughout The Day And Take Messages. Distribute To Appropriate Staff.
- Check Email Throughout The Day And Respond Appropriately. Forward As Needed.
- Prepare Travel Vouchers Timely For Child Care Regulation Staff.
- Inventory Office Supplies Monthly. Request Or Prepare Requisitions In MFMP For Approvals
- Prepare And Mail Renewal Packets For Child Care Facilities And Family Day Care Homes 90 Days Prior To The Expiration Date.
- Assist Child Care Regulation Staff In Setting Up New Files, Maintain And Organize Licensing Files On Ongoing Basis.
- Assist In Administrative Actions, Organize Legal Files And Maintain Documents For Court Actions.
- Assist With Public Events, Mail Outs, Trainings And Provider Meetings.
- Follow All DCF Policies And Child Care Regulation Program Policies, Particularly In Data Security, Confidentiality Of Protected Information, And Access To Background Screening Documents.
- Must have a High School Diploma or equivalent
- Proficient using a computer
- Excellent Customer Service Skills (professional office)
-
Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Other -
Industries
IT Services and IT Consulting
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