Receptionist

Requisition ID: 92866

Job Category: Administration/Support

Location: Pittsburgh, PA, United States

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining , energy , and infrastructure , our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Hatch is currently seeking a Receptionist to join our team in Pittsburgh, PA. While the primary function of this position will be to handle all incoming calls as well as greet all visitors, guests, clients, etc. there will also be a requirement to perform other administrative support functions as well.

Principle Duties And Responsibilities

• Create a positive first impression answer incoming calls and greet clients, guests, and visiting employees.
• Track all visitors, including vendors, visiting employees, and guests.
• Answer telephones, screen and direct calls to the appropriate person(s), take and provide timely messages to staff.
• Assist Support Staff with typing, scanning, and proofreading documents as needed.
• Support facilities team with inventory and building maintenance requirements.
• Processes incoming/outgoing packages, regular mail, Fed Ex, or similar vendors.
• Accurately types and prepare correspondence.
• Assist in the ordering, receiving, stocking and distribution of office supplies.
• Ensure reception area, kitchen and copy room are tidy and presentable, supplies to be restocked as needed.
• Communicate with vendors, and corporate staff as needed.
• Handle copier and printer maintenance calls as needed.
• Assist with the coordination and set up of meeting, corporate events, meetings, etc., including ordering and set up beverages and food.
• Assure work is performed in a safe and professional manner by following established safety, operating, and emergency response procedures.
• Perform other duties as required.
  
  

Knowledge/Skill/Ability Requirements

• High School diploma.
• 2 – 5 years general office experience. Entry level for business/administrative assistant program graduates.
• Microsoft Office proficiency (Excel, Word, PowerPoint).
• Excellent oral and written communication skills. Highly personable.
• Ability to manage multiple parallel deadlines and work well under pressure.
• Ability to adapt quickly to new software and tools.
• Must be highly organized.
• Must maintain a professional demeanor and decorum while working.
  
  

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer
  
  

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally
  
  

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.