Personal Assistant

About Us:

At Fair Trade Outsourcing, we are committed to creating an inclusive environment that celebrates diversity and values the unique contributions of each team member. Our culture is dynamic, creative, and supportive, ensuring that everyone has the opportunity to thrive.

Position Overview:

We are looking for a Personal Assistant who not only excels in organization and efficiency but also brings a touch of creativity and aesthetic sense to the role. The ideal candidate is proactive, detail-oriented, and energized by working in a fast-paced environment. You will work directly with the CEO, ensuring that all aspects of their professional and personal life are managed with care and precision.

Key Responsibilities:

• Calendar Management: Coordinate and manage the CEO’s calendar with an eye for detail and efficiency.
• Creative Support: Assist in organizing events and ensuring spaces are aesthetically pleasing and well-organized.
• Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries.
• Personal Assistance: Handle errands, shopping, and ensure that the CEO’s needs are anticipated and met with care.
• Communication: Manage correspondence and communications, maintaining confidentiality and professionalism.
• Expense Tracking and Budgeting: Monitor and manage expenses related to the CEO’s activities, ensuring compliance with company policies.

Requirements:

• Residency: Must reside in Philadelphia or within 5 miles of Center City.
• Transportation: Access to a personal vehicle is required due to the nature of the role. Mileage reimbursement is provided.
• Experience: Minimum of 3-5 years of experience as a personal or executive assistant, preferably supporting senior executives.

Skills:

• Excellent organizational and time management skills.
• Ability to anticipate the needs of the CEO and manage multiple tasks efficiently.
• Strong attention to detail and high standards for maintaining order and confidentiality.
• Experience with travel logistics and event planning is a plus.
• Discretion and trustworthiness, especially when handling sensitive and confidential information.

Additional Competencies:

• Strong organizational skills and an eye for detail to manage day-to-day tasks effectively.
• Dynamic, proactive, and able to follow rules and adapt quickly to new situations.

Why Join Us:

• Be part of a company that values creativity, authenticity, and diversity.
• Enjoy a supportive and inclusive work environment.
• Competitive salary with opportunities for growth.