Document Controls Manager

MWH is a leading water and wastewater treatment-focused general contractor in the US with a rich history dating back to the 19th century. Fueled by the mission of Building a Better World, our teams are rapidly growing across the nation.

As a company committed to our team's well-being and growth, we offer a supportive work environment, opportunities for advancement, and the chance to contribute to a mission that shapes the future. Your expertise and ambition are valued here.

The work we do matters. The critical systems infrastructure we build changes lives, betters' communities, and improves ecosystems. If you're passionate about this, we want to hear from you!

About The Role

We are seeking a Document Controls Manager to join our team! This position will support the construction of a Water Treatment Plant located in Gresham, OR. This is a great opportunity to be a part of a historic infrastructure and filtration project and see it through the entire project delivery life cycle, from groundbreaking to closeout.

Essential Functions

• Oversee and manage the receipt, logging, tracking, and distribution of documents in both electronic and paper formats to ensure comprehensive project record maintenance and accessibility.
• Lead the development and implementation of periodic status reports to keep executive management informed of project progress and document control activities.
• Develop and enforce robust document control procedures, ensuring the consistent updating and maintenance of record-keeping databases in line with industry best practices.
• Identify and resolve complex issues, providing expert advice to leadership and project teams on matters affecting project records, documents, and deliverable products.
• Collaborate with project teams to proactively address and mitigate documentation issues, promoting project success and ensuring compliance with contractual and regulatory requirements.
• Continuously refine and enhance document control services in response to evolving technological advancements and client expectations, driving efficiency and innovation.
• Serve as the central communications hub for project staff by maintaining records, assembling, and distributing documents using advanced tools including Microsoft SharePoint, BlueBeam, CMiC, and others.
• Provide strategic support to Project Managers in the collection and distribution of data, coordination of team deliverables, and facilitation of stakeholder communications.
• Lead the preparation of project presentations and reports to clients, ensuring accuracy and alignment with project goals.
• Foster a safe working environment by adhering to and promoting company health and safety guidelines and policies.
• Manage administrative tasks, including word processing, answering phones, purchasing equipment, and other project-related activities, as needed, to support project and team efficiency.
• Mentor and guide junior document control staff, providing training and development opportunities to enhance team performance and capabilities.
  
  
  

Basic Qualifications

• Bachelor's degree in business, engineering, construction management, or a related field, or an equivalent combination of education, skills, and experience.
• Minimum of 5-7 years of experience in document management, quality control, information technology, or a related field, with a proven track records of leadership and process improvement.
• Proficient in document control software such as SharePoint, Adobe software, PowerPoint, FTP sites, and other relevant technologies.
• Exceptional communication skills, with the ability to convey complex information clearly and effectively to diverse audiences.
• Strong analytical skills and attention to detail, with the ability to identify trends and implement strategic improvements.
• Proven ability to lead and motivate teams, manage multiple projects simultaneously, and drive results in a fast-paced environment.
  
  
  

Benefits

• Group health & welfare benefits including options for medical, dental and vision
• 100% company-paid benefits including Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD) (after 60 day waiting period for STD & LTD only), Employee Assistance Program and Health Advocate
• Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity
• Paid Time Off (15 days/year)
• Paid Sick and Safe Leave
• Paid Parental Leave Program
• 10 Paid Holidays
• 401(k) Plan (company matching contributions up to 4%)
• Employee Referral Program
  
  
  

MWH Constructors is a leading delivery company with a focus on water and wastewater infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities, MWH Constructors provides single-source, integrated design and construction services and a full range of project delivery methods. Incorporating industry-leading preconstruction services and safety practices, the Company’s multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services.

Equal Opportunity Employer, including disabled and veterans.

Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment