DHHS Digitization Program Director

Title : DHHS Digitization Program Director

Start Date:06/01/2024

End Date: 05/30/2025

No New Submittals After:06/03/2024

Max Submittals by Vendor:1Per Opening

Worksite Address: Raleigh, NC

Agency Interview Type: Either Webcam Interview or In Person

Work Arrangement:: Hybrid

The Vital Records Digitization Program Director is responsible for overseeing the planning, execution and completion of records digitization projects.

Overview:

The Vital Records Digitization Program Director is responsible for overseeing the planning, execution and completion of records digitization projects. The role involves coordinating cross-functional teams, managing project timelines, managing digitization vendors, and ensuring the successful conversion of physical records into digital formats. The Program Director will also be responsible for maintaining quality standards, compliance with relevant regulations, alignment with the digitization scope of work, and providing regular progress reports to stakeholders.

Qualifications:

• Bachelor's degree in a relevant field (e.g.,Information Management, Library Science, Project Management, IndustrialEngineering, Information Systems, Business Administration, Computer Science).
• 5 years of experience in records management,digitization, or related fields preferred.
• Strong project management skills with a trackrecord of successful planning and execution of cross-functional teams andcomplex projects.
• Demonstrated ability to manage contracted vendorsand navigate external relationships.
• Excellent communication and interpersonalskills, with the ability to effectively liaise with diverse stakeholders.
• Proficiency in project management software andtools.
• Familiarity with medical examiner casemanagement systems or similar technologies is a plus.
  
  

Responsibilities:

• Develop and execute detailed projectplans, including timelines, resource allocation, and deliverable schedules.
• Coordinate with stakeholders, includingdepartment heads, IT personnel, and external vendors, to ensure alignment onproject goals and objectives.
• Establish and enforce quality standardsfor digitized records project to ensure accuracy, completeness and compliancewith organizational requirements.
• Implement regular quality checks andaudits to monitor progress.
• Collaborate with IT teams to ensureseamless integration of digitized records into existing systems or platforms.
• Troubleshoot and resolve any technicalissues related to the digitization process.
• Stay updated on relevant regulations andindustry best practices related to records management and digitization.
• Liase with stakeholders, including Fraudand Security Unit and Business Systems and Intelligence leadership, to ensureadequacy of vendor compliance and data security plan.
• Develop and manage the project budget,including resource allocation, procurement, and vendor management.
• Optimize resource utilization to ensurecost-effectiveness and efficiency.
• Identify potential risks and developcontingency plans to mitigate project delays or disruptions.
• Proactively address issues as they ariseand escalate when necessary.
• Provide regular updates on project status,milestones, and key performance indicators to relevant stakeholders.
• Prepare and present comprehensive project reports to executive leadership.
• Establish and maintain documentation standards for records digitization processes.
• Ensure proper documentation of project progress, decisions and outcomes.
• Monitor industry trends and emerging technologies to identify opportunities for process improvement and innovation.
  
  

Special Notes:

This role is involved in a dynamic public health program. As such, roles and responsibilities are subject to change as situations evolve. Roles and responsibilities listed above may be expanded upon or updated to match priorities and needs.

Required / Desired Skills

Skill

Required / Desired

Amount

of Experience

Bachelor's degree in a relevant field (e.g., Information Management, Library Science, Project Management, Industrial Engineering, Information System

Required

4

Years

Experience In Records Management, Digitization, Or Related Fields Preferred

Desired

5

Years

Strong project management skills with a track record of successful planning and execution of cross-functional teams and complex projects.

Required

7

Years

Demonstrated ability to manage contracted vendors and navigate external relationships.

Required

7

Years

Excellent communication and interpersonal skills, with the ability to effectively liaise with diverse stakeholders.

Required

7

Years

Familiarity with medical examiner case management systems or similar technologies

Nice to have

5

Years

Thanks,

Sri Kamalini

IT Manager

PH: 332-456-5878

www.centstone.com