Program Coordinator

Job Description

The Program Coordinator is part of the MD Core Curriculum team within the Office of Undergraduate Medical Education in the Vanderbilt University School of Medicine (VUSM). The Program Coordinator helps coordinate course content for the Immersion Phase—the 3rd and 4th years of the medical degree program. The Program Coordinator is responsible for partnering with assigned faculty on administrative and operational tasks involved in course delivery, including course creation in the online learning management system, classroom preparation, triaging systems issues, and tracking student progress for the Integrated Science Courses (ISCs). Reporting directly to the Senior Program Manager, the Program Coordinator will regularly collaborate with other course support staff, instructional designers, VU and VUMC faculty, and campus offices.

About the Work Unit:

The Office of Health Sciences Education (OHSE) administers degree programs of the Vanderbilt University School of Medicine. The dedicated staff in OHSE work to provide a range of support including academic program administration, educational design and informatics, financial and administrative oversight, and student services. Our mission is to educate diverse, socially and culturally accountable future health-related professions leaders. Our students gain the knowledge, skills, and attitudes they will need to practice safe, effective, ethical, evidence-based, and patient/client-centered health care. They are prepared to work toward larger systemic changes, understand social determinants of health, and promote equity and justice within their local and global communities.

Key Functions and Expected Performance:

• Executes the course creation, set-up and delivery of MD Immersion Phase courses within VSTAR, the online learning management system.
• Identifies, researches, and selects the facilities necessary for program activities, such as specific classes or meetings, through the EMS online classroom management system.
• Provides logistical support for a variety of teaching and administrative planning sessions such as ISC director meetings, ISC director retreats, and faculty development sessions.
• Oversees revisions to the Integrated Science Course (ISC) faculty directors’ training handbook and other resource materials as needed.
• Schedules and assists with the annual course evaluation reviews for the ISCs to ensure timely feedback is provided to course directors and annual quality improvement occurs.
• Assists with the creation and updating of documentation for phase-specific student policies and procedures.
• Helps onboard new Immersion Phase faculty; introduces phase policies, procedures, and expectations.
• Maps learning objectives in an online database to assist the medical school with tracking topical threads throughout the curriculum.
• Suggests improvements to the development of courses and the program, collaborating with appropriate OHSE teams such as Education Design and Informatics and Office of Enrollment Services.
• Empowered to make on-site decisions to resolve problems brought forth by faculty and student participants, suppliers, and vendors.
• Serves as a point-of-contact for special projects related to the MD program as needed. Prepares ad hoc reports upon request.
• Creates and maintains appropriate documentation of program activities to track outcomes and ensure compliance with Vanderbilt’s internal policies and procedures as well as local, regional, and national accreditation requirements.
• Actively monitors shared email inbox, providing timely and professional response or direction as needed, ensuring quality support for program correspondence.
• Other duties as assigned.
  
  
  

Education and Certifications:

• A high school diploma is necessary.
• A Bachelor’s degree from an accredited institution of higher education, or equivalent combination of education and experience is preferred.
  
  
  

Experience and Skills:

• At least one year of work experience, preferably in an academic or healthcare-related setting, is preferred.
• Experience in program administration and coordination is preferred.
• Experience with a learning management system or other cloud-based or application system (e.g. databases, scheduling platforms) is preferred.
• Demonstrated organizational skills (planning, tracking, and/or experience using tools to keep track of work) are preferred.
• Established computer skills, specifically basic functions of Microsoft Excel, are necessary.
  
  
  

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

About Us

Vanderbilt is a community of talented and diverse staff & faculty!

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:

• Working and growing together as a community of communities... we are One Vanderbilt.
• Providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow.
• Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
  
  
  

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal-opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.