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The Philadelphia School (TPS) is seeking a full-time Admissions Assistant for the 2024-2025 academic year. We are a Preschool - 8 progressive, independent school located in Philadelphia, Pennsylvania with an enrollment of 410 students. Since our founding in 1972, The Philadelphia School has grown in size, complexity, and diversity. This growth has been rooted firmly in the progressive values with which our founders began: immersive learning, responsive pedagogy, and meaningful engagement with the world. The Philadelphia School seeks educators with a deep interest in progressive pedagogy, social justice, place-based learning, and who demonstrate a commitment to personal and professional growth.
Position Summary
Reporting to the Director of Enrollment Management, this person greets all visitors, directs all incoming calls, and additionally supports the operational needs of the admissions department. The Admissions Assistant is an integral member of the Enrollment Management team, providing support for all initiatives related to the student recruitment and enrollment process. The person in this role will manage logistics and administrative details, and must exhibit excellent interpersonal, organizational, collaborative and communication skills. The Admissions Assistant is also primarily responsible for the receptionist duties at 2501 South Street. The admissions Assistant is a full-time, 12-month position, reporting to the Director of Enrollment Management
Responsibilities
Reception: Act as the primary greeter to all who enter 2501 South Street.
Ensure visitors sign in.
Answer all incoming calls, directing callers as necessary.
Process outgoing mail and distribute incoming mail.
Admissions:
Oversee and manage technical aspects of the admission and enrollment process and databases (Finalsite Admissions + Veracross).
Track admissions-related data, producing monthly statistics on admissions activity, funnel statistics, and enrollment numbers.
Serve as the primary support staff member for the Office of Admission and Director of Enrollment Management, oversee the departmental calendar, and offer administrative support to all team members.
Represent the school to prospective families through timely, thoughtful, and individualized communication as they navigate the admission process.
Coordinate student visits.
Attendance:
Responsible for daily reconciliation of student attendance for Grades PS and K. As needed, log students as tardy or absent in Veracross and cross check as needed with teachers to ensure accuracy. Coordinate dismissal of students.
Required Qualifications
Bachelor's degree
Organized, detail-oriented, able to manage multiple projects simultaneously under varying deadlines.
Ability to work cooperatively and communicate effectively with all members of the community.
Possess a strong work ethic and willingness to go above and beyond to support the mission of the institution.
Commitment to diversity, equity, inclusion, and belonging; and dedication to ongoing development of cultural competency.
Excellent verbal and written communication skills required, maintaining open channels and exemplifying strong customer service skills.
An orientation toward continued professional development, iteration, and solution seeking.
Preferred Qualifications
Experience working in a school
An understanding of the mission, values, and programs of The Philadelphia School.
An understanding of the general independent school admission cycle and enrollment funnel.
Application Process
Qualified candidates should visit our website and apply under Employment Opportunities. For full consideration please provide a cover letter tailored specifically to your interest in and alignment with our school program, resume, and contact information for three professional references. Salary commensurate with experience.
EOE Statement
The Philadelphia School is an Equal Opportunity Employer. The Philadelphia School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Philadelphia School complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The Philadelphia School expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Philadelphia School employees to perform their job duties may result in discipline up to and including employment termination.
Americans With Disabilities Act
We comply with the Americans with Disabilities Act (ADA) and other applicable laws to ensure fair treatment of all applicants and employees. If you need assistance or accommodation due to a disability, please contact our HR department at humanresourcesoffice@tpschool.org.