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Are you resourceful, creative, & hard working? So are we! See for yourself!
We create inspiring places for people to work, learn, heal and live. We're looking for dynamic and talented individuals to join our growing team!
We are looking for a full-time Project Administrator to administer and organize all types of projects, from simple day-to-day projects to more complex plans. Project Administrator responsibilities include working closely with our Sales and Project Management teams to achieve project goals and objectives. You will perform various tasks, like maintaining project documentation, along with administrative duties. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines. Ultimately, the Project Administrator’s duties are to ensure that all projects are completed on time and meet high quality standards.
Job Summary: Project Administrators are responsible for ensuring the schedule, budget, and details of given projects and day-to-day deliverables are well organized and correct. They communicate with various departments to keep everyone informed about any updates and changes to projects as they move along. In addition, they organize reports, plan meetings, and provide updates to Project Managers and Sales.
Performance Responsibilities: This job will typically require the employee to meet the following primary performance requirements.
Coordinate, price, and produce purchase orders for day-to-day items and projects
Supervise current projects and coordinate all team members to keep workflow on track
Act on tasks from our internal team to assist with schedule management
Manage all project-related paperwork by ensuring all necessary materials are current, properly filed, and stored
Communicate with clients to identify and define project requirements, scope, and objectives
Monitor project process and handle any issues that may arise
Act as the point of contact and communicate project status to all participants internally and externally
Make sure that clients’ needs are met as projects evolve
Prepare project billings in conjunction with the Project Management and Sales team to ensure accurate and timely invoicing
Supports the company’s accounting department to ensure compliance with internal processes
Use tools to monitor working hours, plans, and expenditures
Answer phone calls when necessary
Job Qualifications:
Education and Training: A minimum of two years of formal education in business and/or office procedures or equivalent work experience.
Work Related Experience: A minimum of one year industry related experience, preferably in customer support or operations position.
Specialized Knowledge and Skills:
Excellent verbal and written communication skills, problem solving skills, and attention to detail
Solid organizational skills, including multitasking and time management
Strong client facing and teamwork skills
Strong working knowledge of Microsoft Office Suite, and ability to learn data entry software
Speed and accuracy in work and can maintain focus
Takes initiative, displays a strong work ethic and maintains a positive attitude
Performance Measurements:
Order quality and accuracy
Customer satisfaction level
Relationships and communication
Work Remotely
1 day a week after initial training period
Benefits
Health insurance
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Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Project Management and Information Technology
Industries
Internet Publishing
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