Property Management Coordinator (Senior)

Monday to Friday

Permeant Position

40 Hours Per Weeks

Market Leading Benefits

3 Days Minimum Hybrid

Property Management Coordinator - South San Francisco or San Carlos - $65K to $90K + Bonus

Senior Property Management Coordinator - San Carlos - $85K to $105K + Bonus

Property Coordinator JD:

Essential Duties and Responsibilities:

• Engage and communicate with tenants regarding all property issues, default notifications, and engagement events.
• Support facilities team with administrative aspects of maintenance e.g. review work orders, redirect & prioritize work orders as needed and follow up with tenants to ensure satisfaction with tenant work requests.
• Manage accounting related matters including invoice processing, accounts receivable, billing inquiries.
• Track and follow up on tenant receivables and prepare weekly reports.
• Participate in monthly accruals, annual budget preparation and year-end CAM reconciliations.
• Administrate service contracts, renewals, and purchase orders and participate in vendor bid process.
• Collaborate with corporate legal team to maintain insurance records and vendor agreements.
• Maintain and update tenant handbooks, facility emergency plans and contact lists.
• Collaborate with building staff and vendors as needed.

Qualifications and Experience:

• At least 2 years of property management, hospitality, or similar experience preferred.
• Bachelor’s degree strongly preferred, or commensurate with experience.
• Advanced proficiency in MS Office.
• Must hold strong communication skills.
• Experience with real estate proprietary software is preferred.

Senior Property Coordinator JD:

Essential Duties and Responsibilities:

• Provide consistent and professional communication with tenants regarding property operations.
• Assist with developing annual property budgets, and prepare CAM estimates and year-end reconciliations.
• Maintain monthly budgets and property expenses to ensure adherence to budget, and assist with quarterly variance reports.
• Liaise with building staff and vendors to provide direction where needed and ensure quality of work and compliance of contract.
• Execute administrative tasks such as tenant notifications, event planning and coordinate reoccurring tenant meetings, in partnership with your team.
• Assist with lease administration of new and existing tenants e.g. review lease abstracts for accuracy.
• Support campus/portfolio wide initiatives and special projects.
• Collaborate with corporate legal team to maintain insurance records and vendor agreements.

Qualifications and Experience:

• At least 3 years of property management or similar experience.
• Bachelor’s degree strongly preferred, or commensurate with experience.
• Advanced proficiency in MS Office.
• Must hold strong communication skills.
• Experience with real estate proprietary software is preferred.