Construction Project Coordinator

The Project Administrator will work with our in-house construction department to assist project managers with administrative and bookkeeping tasks. This is an excellent opportunity to get to know the real estate development industry from the owner’s side. The ideal candidate will have some office-based work experience, an interest in real estate and construction, and an eagerness to learn.

Responsibilities

• Coordinate with vendors to obtain new vendor documentation and evaluate for compliance with company standards (W9’s, insurance, licensing)
• Prepare and distribute subcontracts, purchase orders, and change orders
• Receive subcontractor invoices, review against subcontractor commitments, distribute to project manager for approvals
• Coordinate with accounting department to request and track vendor payments
• Maintain subcontractor COI’s within designated insurance tracking software to ensure certificates are compliant and up-to-date
• Prepare documentation for bank loan draws
• Manage all project documentation within established filing structure
• Administrative assistance to the construction team as needed

Requirements/Qualifications:

• Bachelor’s Degree
• Office experience (internships OK)
• Proficiency with Microsoft Office and Adobe Acrobat
• Ability to prioritize multiple tasks
• Experience with Procore construction management software is a plus
• Understanding of architectural plans and construction documents is a plus