Development Associate, Administration
Development Associate, Administration
Houston Symphony
Houston, TX
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Job Title: Development Associate, Administration
Department: Development
Reports to: Executive Director/CEO, Director of Special Events
Status: Full-time, non-exempt
Summary
The Development Associate, Administration provides administrative support to the Executive Director/CEO and supports the Director of Special Events through back-office administration for the Houston Symphony League.
Essential Job Functions
Executive Director/CEO support:
Department: Development
Reports to: Executive Director/CEO, Director of Special Events
Status: Full-time, non-exempt
Summary
The Development Associate, Administration provides administrative support to the Executive Director/CEO and supports the Director of Special Events through back-office administration for the Houston Symphony League.
Essential Job Functions
Executive Director/CEO support:
- Assist Executive Director/CEO with calendar and scheduling
- Make travel arrangements
- Process monthly expense reports
- Provide additional administrative support as needed
- Donor Trip Coordination
- Special project support
- Track and manage Houston Symphony League member expenses and invoices
- Work with League treasurer to ensure efficient expense and invoice procedures and strong communication between League and Symphony staff
- Prepare and distribute bi-weekly transaction reports to League
- Set up and track payments for League events, working with relevant League Board members
- Track RSVPs for all League events
- Work with League Vice-President of Membership to track membership payments and lists
- Provide auxiliary support for special events when needed.
- Bachelor’s degree preferred
- Meeting planning and administrative experience
- Ability to work in a fast-paced environment with changing priorities
- Great attention to detail and ability to handle multiple projects while maintaining an outstanding standard of quality and accuracy in completion of job functions
- Strong interpersonal skills, diplomacy and tact in interacting with a diverse group of individuals
- Excellent written, verbal and organizational skills
- Excellent computer skills
- Ability to work some nights and weekends
- Interest in and knowledge of classical music is a plus
-
Seniority level
Entry level -
Employment type
Full-time -
Job function
Other -
Industries
Performing Arts
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