Executive Personal Assistant

Overview:

We are seeking a highly organized and experienced Personal Assistant to support the founder of a fast-paced startup. The ideal candidate thrives in a supporting role, is independent, and excels in creating structure and systems and managing both professional and personal tasks.

Key Areas of Responsibility:

1. Schedule Management:

• Efficiently organize and maintain the founder's calendar, handling personal and professional appointments, meetings, and calls.
• Ensure the founder attends all confirmed appointments and meetings on time.
• Coordinate comprehensive travel arrangements.

2. Communication Management:

• Expertly manage emails and correspondence, effectively prioritizing critical messages, composing thoughtful responses, and delegating follow ups.
• Ensure consistent and clear communication with team members, family, and friends.
• Work in tandem with the Chief of Staff and business assistants to ensure seamless coordination between the founder's personal and professional life.

3. Technology and Tools:

• Maintain proficiency in office technology and software, including Google Suite and project management tools.
• Efficiently manage and organize digital files and cloud-based systems.

4. Home & Workspace Organization:

• Regularly organize and declutter both work and living spaces.
• Implement and upkeep organizational systems for documents, supplies, and equipment.
• Provide assistance with travel preparations, light housekeeping tasks, and other organizational needs.

5. Health and Wellness Support:

• Foster a work and home environment conducive to well-being.
• Assist in maintaining a balanced lifestyle, focusing on healthy diet, exercise, and wellness activities.
• Serve as a supportive accountability partner for maintaining work-life balance.

6. Lifestyle Management:

• Manage personal shopping needs
• Oversee maintenance and servicing arrangements for all assets
• Efficiently handle mail, bill payments, subscriptions, and organize packages and deliveries, including returns and exchanges.