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Position Type: Administrative/Supervisory Positions
Who We Are
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty and classified staff, administration, students and community partners.
The College And The District
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 20,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.
Who We Want
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
The Position
Reporting to the Executive Vice Chancellor, this position plans, organizes, controls and directs the business operations of the District, including the financial functions of budget development, monitoring, and administration; fiscal and accounting services; payroll services; enterprise accounting; grants accounting and monitoring; financial aid accounting and disbursements; and other related operational functions.
Duties And Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
Confer with the Executive Vice Chancellor and Vice Chancellors to strategically plan policies that assure District stability and sound fiscal management.
Represent the District as Chief Financial Officer and business operations officer with governmental and regulatory agencies.
Plan, organize, control, and direct business support operations of the District, including general accounting, enterprise accounting and operations, internal and external audits, payroll, purchasing, accounts payable, budget, financial aid accounting, grants accounting, monitoring, and reporting.
Assist in the development and drafting of District fiscal policies; develop and document standard accounting and operational procedures; assure District compliance with state accounting and reporting guidelines and regulations. Coordinate training as needed.
Prepare and/or analyze financial and budget data as it relates to the financial status of the District, its colleges, and programs.
Provide guidance to college business officers and staff relating to proper business procedures, accounting, cash handling, controls, and other business-related matters.
Plan and coordinate the fiscal year-end process with the colleges, within required time frames and federal/state guidelines to assure accuracy of the District’s annual financial statements and reports.
Coordinate with IT as to the systems that relate to the integrity of fiscal data, accounting procedures, controls, and reporting, including the specifications for any new systems, applications, or MIS enhancements.
Provide general direction to the District’s Accountant in the planning and coordination of the annual external audit, and review; respond to audit findings and implement operational reviews, changes, and adjustments as might be appropriate.
Supervise, train, and evaluate the performance of professional and support staff.
Serve as a member or chair of various business services-related committees.
Minimum Qualifications
Possession of a Bachelor’s degree in accounting, business administration, or a closely related field OR an equivalent combination of education and experience
Successful experience of increasing responsibility in an educational setting that has included demonstrated knowledge of and skill in finance and fund accounting and the ability to apply both to public education
Experience with integrated systems that advance the operations of a complex organization
Leadership style that is creative, collaborative, productive, and outcome oriented
Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff
Possession of a California Driver’s License (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus locations
Physical Requirements
This classification requires data analysis and comparison; attention to detail; interactions with a variety of people simultaneously; accurate work under deadline pressure; persuasive communication, tact, patience, visual comparison; confrontation; flexibility, adaptability; alternating sitting, standing; and driving a motor vehicle to off-campus sites, in order to perform the essential functions.
Equivalence To Minimum Qualifications
Knowledge, Skills and Abilities:
Working knowledge of, and/or experience in the organization and management of fiscal services and operations, including budget development and control, accounting, employee benefits, payroll, contract and grant management, risk management, facilities development, maintenance and operations, and/or related functions
Knowledge of applicable state and federal laws, such as Title 5, Education Code, and Government Code
Skill in analyzing data and information from diverse sources to create comprehensive plans and to provide appropriate interpretation of federal, state, and local laws and regulations
Skill in the use of computerized information and systems and their use in analysis and reporting
Knowledge of integrated planning and development of resources and facilities
Skill in respectful and sensitive communication with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds; sensitivity to the value in, and issues related to, successfully serving a culturally diverse student population
Demonstrated sensitivity to and ability to work with the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff, including those with disabilities
Skill in strategic planning technology and methodologies, including facilitation of group planning activities
Skill in oral communication, including public speaking
Skill in written communication
Skill in directing, coordinating, and evaluating the work of others
Demonstrated skills in working successfully with a team of employees to establish goals, motivate, evaluate, and meet deadlines
Ability to provide leadership and work effectively as part of an educational leadership team
Ability to be responsive, accessible, and committed to collegial relations
Ability to develop positive and effective working relationships with groups such as a Board of Trustees, Chancellor and College Presidents (District chief executive officers), staff, students, governmental and community representatives
Preferred Qualifications
Possession of a Master’s degree in accounting, business administration or a closely related field and/ or possession of a Certified Public Accountant license.
Benefits
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date: 07/08/2024
First Review Date: 08/12/2024
Close Date
Open Until Filled: Yes
Special Instructions Summary
Required Application Materials All applicants are required to submit:
A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
A resume that details all relevant education, training, and other work experience.
A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For Questions Related To This Posting, Please Contact
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
Conditions Of Employment
Prior to employment, the selected candidate will be required to complete the following:
Submit official transcripts (applies to all faculty or educational administrative positions)
Submit verifications of prior employment
Satisfactory references
Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
Present original documents for proof of eligibility to work in the United States
Approval of your employment by the SMCCCD Board of Trustees
Provide a certificate of Tuberculosis exam for initial employment.
Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report
San Mateo County Community College District’s (SMCCCD) 2022 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2022 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2022 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2022 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.
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jeid-69c1642fd08a33489c561565e77119d8 Possession of a Bachelors degree in accounting, business administration, or a closely related field OR an equivalent combination of education and experienceSuccessful experience of increasing responsibility in an educational setting that has included demonstrated knowledge of and skill in finance and fund accounting and the ability to apply both to public educationExperience with integrated systems that advance the operations of a complex organizationLeadership style that is creative, collaborative, productive, and outcome orientedDemonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staffPossession of a California Drivers License (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus locations
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