Development Events and Community Engagement Coordinator

Reports to: Director of Development

FTE: Full-Time, Year-Round

University Prep (UPrep) is seeking a talented Development Events and Community Engagement Coordinator. We are looking for someone who is detail oriented and can work effectively independently as well as part of a team. We need someone who shares our belief that a culturally rich and inclusive school community provides students with the best possible environment for a quality education. If that sounds like you, we’d like to hear from you.

Who We Are

University Prep (UPrep) is a 6–12 independent school in northeast Seattle, WA, one of the country’s most dynamic cities. We offer an intellectually rich education that fosters deep inquiry and critical thinking that is powered by student engagement. Our students graduate prepared for college and life. UPrep is a strong and vibrant community of students, families, faculty, staff, and alumni that joins together to support our students in becoming caring and productive adults. UPrep is a place where all students and families have equitable access to all the school has to offer, and we aspire for all community members to feel like they belong. Diversity, equity, and inclusion are embodied in all facets of our school culture. We believe that our shared values of integrity, respect, and responsibility are essential to accomplish our mission to develop each student’s potential to become an intellectually courageous, socially responsible citizen of the world.

Job Summary

This full-time position reports to the Director of Development and works closely with the Annual Giving Manager and the Engagement and Alumni Manager. Responsibilities include planning and executing events, engaging parent volunteers, producing development communications and collateral, as well as administrative support. The Development Events and Community Engagement Coordinator will serve as project manager for several development initiatives and projects, as well as a point of contact for departments within the school and outside vendors. The Development Events and Community Engagement Coordinator will work closely with parent volunteers for Development initiatives and serves as the primary liaison to the Parent Guardian Association, exhibiting strong communication and organizational skills playing a key role in deepening affinity and engagement among current UPrep families and donors.

Specific Responsibilities

Event Planning and Execution

• Provides organized back-end support for all development-related events, including alumni events and reunions, Grandparents Day, annual Puma Fund and UPrep Together events, and ULab Capital Campaign events
• Collaborates with the division heads’ assistant and other offices to support UPrep community events as needed, such as Graduation, 8th Grade Moving Up Ceremony, and Founders Day
• Submits facilities requests and coordinates with facilities team for event layouts and support.
• Ensures that all development events are branded, well-planned and executed, and within budget
• Manages event logistics including sending invitations and RSVP tracking, preparing mailings, follow-up calls/emails, and preparation of event materials
• Is responsible for printing name tags and creating guest sign-in and tracking lists for all development events
• Serves as point of contact for off-site venues and vendors, volunteers, entertainment, and leads day-of site set-up and clean-up
• Coordinates the communication and marketing of development events with Communications Team
  
  

Fundraising and Communications Support

• Assists the Annual Giving Manager with the planning of our two annual fundraisers, the Puma Fund and UPrep Together including: communications and marketing plans, calendars and timelines, volunteers, event logistics, and reporting
• Prepares materials for training of Puma Fund Class Agents, including personalized thank you notes and other outreach materials
• Supports the Director of Development and Annual Giving Manager in creating text and design for collaterals such as solicitation letters, postcards, Annual Report, UPrep magazine, and the Development Brochure
• Works closely with the Annual Giving Manager and the Engagement and Alumni Manager to develop content for development-related all-school email submissions, blog posts, and social media
• Collaborates with the Engagement and Alumni Manager on all stewardship mailings
• Supports the ULab Campaign creating informational packets for solicitation meetings
• Organizes in-house mailing projects, including printing, folding and stuffing, ordering supplies, and scheduling volunteer support when necessary
  
  

Parent Guardian Association Support

• Acts as liaison to Parent Guardian Association Executives
• Attends Parent Guardian Association Executive meeting and general meetings
• Manages Parent Guardian Association calendar and portal
• Develops ways to encourage families of color and other underrepresented groups to participate in social aspects of our school community
  
  

Record Keeping and Office Management

• Assists with prospect research, and new family screenings, adding information to database when appropriate
• Assists the Director of Development with scheduling meetings, reserving meeting rooms, creating agendas, and taking minutes
• Balances and submits monthly credit card statements, along with department invoices, to the Business Office
• Maintains the shared Development Team calendar and ensures all Development events are properly listed on the all-school calendar
• Coordinates all logistics of office related trainings, meetings and celebrations
• Collaborates with the team to seek out and order new swag items, maintain inventory and keep storage in order
• Maintains all office stationery needs and assures printers are in working order
• Supports the work of the other members of the development staff as needed
• Performs other duties as assigned
  
  

Education And Experience

• Bachelor’s degree from a four-year college or university required
• Experience in administrative work required
• Fundraising and event planning experience in a non-profit setting preferred
• Experience in private school environment preferred
  
  

Required Knowledge, Skills & Abilities

• Demonstrated self-starter; results-orientated with a strong work ethic; ability to multitask effectively and to prioritize competing demands
• Ability to manage-up effectively
• Excellent verbal and written communication skills and the ability to “tell the story” of the school to a variety of audiences
• Strong attention to detail
• Ability to maintain highest level of confidentiality and professionalism
• Flexibility, maturity, and a sense of humor
• Commitment to diversity, equity, and inclusivity
• Familiarity with a database, Veracross preferred
• Proficient at working in a Microsoft Windows environment (Windows 10 or higher), using current versions of Office
• Ability to talk on the phone
• Ability to sit and keyboard up to 8 hours per day
• Ability to lift up to 25 pounds
• Some travel required
  
  

Compensation & Benefits

Annual salary range $62,000 to $72,000 depending on experience.

UPrep offers a comprehensive and generous benefits package intended to support and promote the health and well-being, work/life balance, and financial security of our faculty, staff, and their families. Benefits are listed on our careers page and include: Medical, Dental, and Vision Insurance, Employer-Seeded Health Savings Account or Health Reimbursement Account, Flexible Spending Accounts, Employer-Paid Long-Term Disability Insurance, Employee Assistance Program, Employer-Paid Life Insurance, Voluntary Life Insurance, 401(k) Retirement Savings Plan with employer contribution and match after one year of service, Paid Time Off, Paid Parental Leave after one year of service, and Professional Development opportunities.

Complete our online employment application and upload your résumé and a cover letter telling us why you are interested in and qualified for this position.

Position open until filled. No phone calls or drop-ins please.

University Prep does not discriminate on the basis of race, color, national or ethnic origin, religion, creed, age, gender, marital status, sexual orientation, gender identity, veteran’s status, disability, use of a trained service animal, or any other characteristic protected by federal, state, or local laws. This policy applies to admissions and administration of all its programs, as well as to all areas of employment.

www.universityprep.org